Assistant.e administratif.ve Finances - 60%

Jobup; Lausanne; Vor Ort; CHF 32.000 - 52.000; Teilzeit

Zusammenfassung

Jobup is seeking an Administrative Assistant Finance (60%) in Lausanne. You will work with the Deputy Director to ensure rigorous administrative handling of files and information within the Finance team.

Your role covers contracting processes, accounts receivable/payable, statistical monitoring, and general administrative support to ensure smooth operations and confidentiality.

Qualifikationen

• Experience in administrative roles, payroll and/or finance.
• Strong organisation, discretion and confidentiality.
• Proficient with common IT tools; ProConcept knowledge is a plus.

Aufgaben

• Manage the beneficiary contracting process: contracts, amendments, files, remuneration elements, monthly payments.
• Accounts receivable and payable: debtor invoicing, creditor invoices, allocations.
• Statistical monitoring of services: enter/verify data and support reporting.
• General administration: file management, archival work, and ad hoc support as needed.

Kenntnisse

Payroll processing

Administrative support

Data entry

Ausbildung

Commercial employee CFC or equivalent training

Tools

ProConcept

Jobbeschreibung

Our Mission

Our Foundation designs, experiments with, and promotes concrete actions to rebuild social ties with people suffering from mental health disorders. We work to restore and maintain their health within their environment while developing community initiatives aimed at improving the living conditions of people vulnerable in their mental health.

We support their socio-professional reintegration through places of exchange, creation, and work in Lausanne, Yverdon, Vevey, and Nyon.

To strengthen our Cross-Functional Services and actively contribute to the quality of our activities, at the heart of a rapidly evolving environment presenting many challenges, we are looking for

Administrative Assistant Finance - 60%

Your Role

In this position, you ensure a key administrative processing role within the Finance team, working directly with the Deputy Director of the Cross-Functional Services Department.

You contribute to the smooth administrative operation of activities by ensuring rigorous handling of files and information.

Your responsibilities and activities

Manage the beneficiary contracting process

• Draw up contracts and amendments
• Create and maintain individual files (ERP and paper)
• Collect and verify elements related to remuneration (hours, absences, expense claims)
• Process monthly payments

Accounts Receivable and Payable

• Manage debtor invoicing
• Process creditor invoices
• Verify and allocate usual accounting documents
• Control the quality and consistency of accounting allocations according to current directives

Statistical monitoring of services (FOSA)

• Enter and verify internal statistical data
• Ensure follow-up of files transmitted by providers
• Participate in preparing data for reporting

General administration

• Ensure the quality and consistency of administrative information
• Maintain, file, and update files (digital and paper, scans, archives)
• Ensure filing and follow-up of supporting documents
• Provide occasional administrative support as needed by the service

Your Profile

• Commercial employee CFC or equivalent training
• Required experience in an administrative role (payroll and/or finance)
• Comfortable with common IT tools, knowledge of ProConcept is an asset
• Rigour, organisational skills, and ability to prioritise
• Discretion and respect for confidentiality

PRACTICAL INFORMATION

Contract type: Permanent

Start date: Immediate or to be agreed

Workplace: Lausanne (on-site)

Working conditions: Social CCT Vaud

Special hiring condition: Standard and special criminal record extract - clean