Administrative and Project Support Officer (IPT-KTLD)

CERN; Genf; Hybrid; CHF 60’000 - 80’000; Vollzeit

Zusammenfassung

A prestigious scientific organization in Switzerland is looking for an Administrative and Project Support Officer to join its Knowledge Transfer Group. The role involves supporting project management, processing requests, and coordinating with stakeholders, all within a vibrant international environment. Candidates should have a relevant bachelor's degree and experience in administrative management and customer service. The position offers a competitive salary, multiple benefits, and a hybrid work model.

Leistungen

30 days of paid leave

Comprehensive health insurance

Competitive tax-free salary

Qualifikationen

• Demonstrated experience in administrative processes management in an international environment.
• Experience providing customer service or front‑line support.
• Experience with project and business processes management.

Aufgaben

• Support project management processes and procurement of software.
• Assist the KT Group Leader and management.
• Process leaves, reimbursements, and payments.

Kenntnisse

Customer service

Project management

Business administration

Ausbildung

Bachelor's degree in Business Administration or related field

Tools

Project management software

Microsoft Access

Jobbeschreibung

Introduction : Are you enthusiastic about supporting the connection of scientific research with industrial opportunities? Are you interested in contributing to the optimisation of methods and processes for knowledge transfer and innovation? Take part and contribute to promoting innovation collaboration and technology transfer in alignment with CERNs research and expertise.

You will join the Knowledge Transfer (KT) Group which is in charge of identifying and realising opportunities for CERNs know-how to be applied in fields other than particle physics. We aim to maximise the impact of CERN technologies and expertise on society in particular through industry.

As the Administrative and Project Support Officer of the Knowledge Transfer Group you act as Group Administrative Officer and support the KT Group with selected Project Management activities. You act as front office service and provide assistance to the Knowledge Transfer (KT) Group Leader and the KT Group management and assist with project management processes and tools.

Functions :

• Support the design of project management processes and procurement of knowledge management software.
• Support project management implementation and reporting and facilitate the transition to a new software platform.
• Coordinate with organisational stakeholders as well as external stakeholders as part of project implementation initiatives.
• Act as front office service and provide assistance to Knowledge Transfer (KT) Group Leader and KT Group management.
• Act as a front‑line support service for various categories of personnel supporting them from onboarding to off‑boarding.
• Process requests for leaves, reimbursements, payments, travels according to the CERN rules in force.
• Support the planning and communication related to the KT Fund and MA budget process.
• As needed provide support with scheduling and coordinating large meetings, events and conferences.

Qualifications :

Bachelors degree or equivalent relevant experience in Business Administration, Project Management or a related field such as Resource or Budget Management.

Experience :

• Demonstrated experience in administrative and business processes management in an international environment.
• Experience providing customer service or front‑line support to a diverse community.
• Experience with project and business processes management.
• Experience with software platforms used in project management, budget management or resource management.

Technical competencies :

• Customer service.
• Project management.
• Business administration.

Behavioural competencies :

• Achieving Results: driving work / projects along and seeing them through to their conclusion.
• Demonstrating Accountability: maintaining confidentiality.
• Demonstrating Flexibility: actively participating in the implementation of new processes and technologies.
• Working in Teams: cooperating constructively with others in the pursuit of team goals; balancing personal goals with team goals.

Language skills :

Spoken and written English with a commitment to learn French.

Additional Information :

Eligibility and closing date :

Diversity has been an integral part of CERNs mission since its foundation and is an established value of the Organization. Employing a diverse workforce is central to our success. We welcome applications from all Member States and Associate Member States.

This vacancy will be filled as soon as possible and applications should normally reach us no later than 19.01.2026 at 23:59 CET.

Employment Conditions

Contract type: Limited duration contract (5 years). Subject to certain conditions, holders of limited‑duration contracts may apply for an indefinite position.

Working Hours: 40 hours per week

Job Flexibility: Hybrid

Job grade: 4-5

Job reference: IPT-KTLD

Field of work: Support Services (Finance HR Legal Procurement)

Benchmark Job Title: Business Process Support Officer

Global Benefits

• A competitive salary (tax free) increasing in line with your years of relevant experience.
• 30 days of paid leave per year plus 2 weeks annual closure.
• Coverage by CERNs comprehensive health insurance scheme (for yourself, your spouse, and children) and membership of the CERN Pension Fund.
• Family child and infant monthly allowances depending on your individual circumstances.
• A relocation package (installation grant, removal travel expenses) depending on your individual circumstances.
• Possibility to extend your contract up to 8 years, eligibility for indefinite contract tenure.

Overview of CERN

Discover a world where the impossible is made possible!

At CERN the European Organization for Nuclear Research we are pushing the frontiers of science and technology. Our groundbreaking work brings together not only physicists but also a diverse range of professionals from engineering, technical, scientific and administrative fields. Together we foster an environment where innovation and collaboration thrive.

Every day we face exciting new challenges and opportunities to contribute to cutting‑edge research that shapes our understanding of the universe. We meet these challenges through the diverse perspectives within our teams ensuring every contribution is valued and driving our shared sense of inclusion and purpose. Diversity is a core value of CERN since its foundation and it remains central to our mission and continued success.

If you are ready to be part of a dynamic inclusive community pushing the boundaries of knowledge, CERN is the place where your curiosity and skills can thrive. Be part of our mission to uncover what lies at the heart of the universe! TAKE PART!

More information about us here :

Remote Work

No

Employment Type

Contract

Key Skills

• Fiscal Management
• Microsoft Access
• Employee Evaluation
• Military Experience
• Business Management
• Strategic Planning
• Project Management Software
• Administrative Experience
• Budgeting
• Human Resources
• Financial Management
• Word Processing