Word/Data Processing Clerk II - Police Information Access Branch

City Of Edmonton; Edmonton; On-site; CAD 60,000 - 80,000; Full time

Job description

Job Description - Word/Data Processing Clerk II - Police Information Access Branch (51724)

Job Number

51724

The Edmonton Police Service requires one (1) highly motivated candidate to fulfill complex support duties within the Police Information Access Branch and the Information Governance Branch. The incumbent’s primary focus is to provide administrative support to the divisional branches in their entirety. Responsibilities include:

• Managing the Inspector and/or Director’s calendars, booking meetings and appointments, including rescheduling as required.
• Preparing agendas, taking minutes, providing correspondence, preparing reports and presentations, and other meeting related duties. Reviewing meeting minutes for content and preparing reports as required. Also providing research or history on past meetings, action items and decisions when required.
• Answering any calls that are received within the Branches and either providing assistance/information as required, or if needed transferring the call to the appropriate party.
• Liaising with the divisional administrative clerks to ensure timely and accurate responses to information requests and other forms of inquiries. This would include follow-up on Diary Dates, tracking of briefing and budget tracking, etc.
• Responding to any emails received within the Branch and providing necessary information and/or follow-up with the appropriate party.
• Ensuring that all correspondence and other activities for the Chief of Police, Chief’s Committee, Edmonton Police Commission, etc. contains the required information and has been prepared in the correct format prior to being submitted for the Director’s or Inspector’s approval.
• Drafting Branch-wide communications for review and approval by the Inspector/Director, prior to distribution.
• Booking and managing training/travel arrangements for the Director, Inspector and/or Managers and Staff Sergeants.
• Monitoring, collecting, and submitting PARS for Branch members not on CARM. Providing CARM support management by updating and changing when required.
• Drafting transfer notices, temporary acting appointments, favorable notices, awards of merit, and other memos as required.
• Maintaining and ordering supplies for multiple areas and locations.
• Management of routine building issues.
• Maintaining and creating branch member and email distribution lists.
• Other related duties as required.

Qualifications

• Completion of the twelfth (12th) school grade including business subjects related to word and information processing or completion of an appropriate certificate program from an approved business school/college.
• A minimum of two (2) years diversified word and information processing experience.
• Ability to prioritize work and time in order to meet tight and competing deadlines.
• Strong verbal and written communication skills for a variety of audiences.
• Ability to advise, guide, coach, and mentor staff.
• Ability to make independent decisions in accordance with established policies and procedures, demonstrating a high degree of initiative, judgment, and discretion.
• Ability to recognize sensitive issues and bring matters of priority to senior leaders.
• Proficiency with CARM, Adobe Acrobat Pro, Microsoft Word, Excel, Power BI and Outlook.
• Applicants may be tested.
• As part of your pre-hire screening, you will be required to complete an Enhanced Security Clearance. Should you accept employment with the Edmonton Police Service you acknowledge and agree to participate in future Enhanced Security Re-Clearances at scheduled intervals or in any other circumstances, exigent or otherwise, as required by Human Resources Division.

Hours of Work: 40 hours per week, 07:00-15:30hrs, Monday to Friday

Salary Range: 21B, Salary Grade: 007, $23.787 - $29.534 (Hourly), $1,903.00 - $2,362.70 (Bi-Weekly), $49,667.26 - $61,666.99 (Annually). The rates quoted are in accordance with a collective agreement between the Union and the City of Edmonton.

General

• The City of Edmonton thanks applicants for their interest in this opportunity. Candidates considered for the position will be contacted.
• We are an equal opportunity employer. We welcome diversity and encourage applications from all qualified individuals.
• Include a current resume and covering letter with your online application.
• Please note that option to work remotely is not available at this time.

The Province of Alberta is a party to the Federal Agreement on Internal Trade, the Trade, Investment and Labour Mobility with British Columbia and the New West Partnership Trade Agreement with British Columbia and Saskatchewan. All of these agreements promote labour mobility between the Provinces. Applicants may obtain information regarding recognition of extra provincial credentials at www.newwestpartnershiptrade.ca.

HR Technician: VH

Posting Date

Feb 13, 2025

Closing Date

Feb 20, 2025 11:59:00 (MST)

Number of Openings (up to)

1 - Permanent Full-time

Union: CSU 52

Department

Edmonton Police Service

Work Location(s)

Nexus Business Park, #110 14315 118 Avenue Edmonton T5L 2B7