WIC Administrative Assistant - Office & Administrative Specialist Senior

Minnesota Direct Care and Treatment; Saint-Paul; Hybrid; CAD 44,000 - 59,000; Full time

Job summary

Minnesota Department of Health seeks an experienced WIC Administrative Assistant to provide advanced administrative support to the SNP Section and CFH Division. Located in St.

Paul, the role supports scheduling, data management, and interdepartmental coordination within a busy public health unit. The position requires strong Microsoft Office skills, excellent communication, and the ability to handle sensitive inquiries.

Qualifications

• One year of experience providing administrative support in a public health, healthcare, or governmental setting.

Responsibilities

• Provide administrative support activities and coordination for the Supplemental Nutrition Programs Section.
• Provide other program duties to enable effective and efficient functioning for the SNP Section and the Director’s Office.
• Provide support and coordination of SNP Section and CFH Division meetings to ensure communication and collaboration across WIC local agencies, our section and our division.
• Train and support staff in section procedures and other duties as assigned.

Skills

Administrative support

Public health

Customer service

Communication

Organization

Education

Bachelor's degree substitution for 1 year

Master's degree substitution for 18 months

Doctorate substitution for 2 years

JD substitution for 18 months

Associate's degree substitution for 6 months

Tools

Microsoft Word

Excel

Mail Merge

Scheduling programs

Databases

Job description

Working Title: WIC Administrative Assistant - Office & Administrative Specialist Senior

Job Class: Office and Administrative Specialist, Senior

Agency: Health Department

• Job ID: 98061
• Location: St. Paul
• Telework Eligible: Yes / Hybrid
• Full/Part Time: Full-Time
• Regular/Temporary: Unlimited
• Who May Apply: Open to all qualified job seekers and eligible bidders simuealtanously.
• Date Posted: 10/29/2026
• Closing Date: 11/04/2026
• Hiring Agency: Health Department
• Division/Unit: Child and Family Health Division / Breastfeeding, Training and Communication Unit
• Work Shift/Work Hours: Day Shift / 8 a.m. - 4:30 p.m.
• Days of Work: Monday - Friday
• Travel Required: Yes - Up to 25% of the time
• Salary Range: $22.62 - $30.62 / hourly; $47,230 - $63,934 / annually
• Classified Status: Classified
• Bargaining Unit/Union: 206 - Clerical/AFSCME
• Work Area: Breastfeeding, Training and Communication Unit
• FLSA Status: Nonexempt
• Designated in Connect 700 Program for Applicants with Disabilities: Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

Join our dynamic team at the Minnesota Department of Health (MDH), where your passion for public health can make a tangible impact on the well-being of all Minnesotans. The WIC Administrative Assistant is located within the Breastfeeding, Training, and Communication Unit of the SNP Section. This position provides advanced administrative support to the Supplemental Nutrition Programs Section and the CFH Division.

Primary Responsibilities

• Provide administrative support activities and coordination for the Supplemental Nutrition Programs Section.
• Provide other program duties to enable effective and efficient functioning for the SNP Section and the Director’s Office.
• Provide support and coordination of SNP Section and CFH Division meetings to ensure communication and collaboration across WIC local agencies, our section and our division.
• Train and support staff in section procedures and other duties as assigned.

Minimum Qualifications

To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held.

One (1) Year Of Experience Providing Administrative Support In a Public Health, Healthcare, Or Governmental Setting. Experience Must Include The Following

• Ability to respond effectively to sensitive inquiries and/or complaints.
• Ability to explain policies and procedures in a clear, concise, and professional manner to both internal and external customers.
• Communication skills sufficient to answer telephones, direct call, take messages and take meeting notes.
• Ability to use computerized software systems and applications, such as Word, Excel, mail merge using two databases, document retrieval, spreadsheet programs, databases, electronic mail programs and scheduling programs.

Degree Equivalencies

A related degree will substitute for the required experience as follows:

• Doctorate may substitute for two (2) years of experience.
• Master's degree or JD may substitute for eighteen (18) months of experience.
• Bachelor's degree may substitute for one (1) year of experience.
• Associate's degree may substitute for six (6) months of experience.

Preferred Qualifications

• Knowledge of the functions, procedures, policies and organization of the Child and Family Health Division and Minnesota Department of Health.
• Advanced proficiency in Microsoft Office Suites programs.
• Ability to communicate in other languages such as Hmong, Spanish, or Somali.

Additional Requirements

• This position requires successful completion of a background check and employment reference check.
• MDH does not participate in the federal E-Verify program and is unable to sponsor applicants for work visas, including F-1 STEM OPT extensions, and cannot complete Form I-9 or any other documentation requiring employer participation in E-Verify. All applicants must be legally authorized to work in the United States at the time of application.
• This employment does not require a valid driver’s license, but it does demand travel, which the candidate will be responsible for meeting.

About Health Department

Come work for one of the best public health systems in the nation and you will contribute to our mission to protect, maintain and improve the health of all Minnesotans. We are working hard to achieve our vision for health equity in Minnesota, where all communities are thriving, and all people have what they need to be healthy. Our collaborative, mission-driven work environment is a major factor in promoting a high level of employee health awareness, employee longevity and job satisfaction.

Working together to improve the state we love.

What do Minnesota's State employees have in common?

• A sense of purpose in their work
• Connection with their coworkers and communities
• Opportunities for personal and professional growth

Benefits

As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.

Your Benefits May Include

• Paid vacation and sick leave
• 12 paid holidays each year
• Low-cost medical, dental, vision, and prescription drug plans
  • Fertility care, including IVF
  • Diabetes care
  • Dental and orthodontic care for adults and children
• 6 weeks paid leave for parents of newborn or newly adopted children
• Pension plan that provides income when you retire (after working at least three years)
• Employer paid life insurance to provide support for your family in the event of death
• Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
• Tax-free expense accounts for health, dental, and dependent care
• Resources that provide support and promote physical, emotional, social, and financial well-being

Support To Help You Reach Your Career Goals

• Training, classes, and professional development
• Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)

Employee Assistance Program (EAP) For Work/life Support

• A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
• Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
• Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care

Programs, resources and benefits eligibility varies

based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

EQUAL OPPORTUNITY EMPLOYERS

Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.

All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.

Applicants With Disabilities

Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email [e-mail] and let us know the support you need.