WHS Medical Administrator

Amazon; St. Thomas; On-site; CAD 37,000 - 41,000; Full time

Job summary

Amazon is seeking an administrative support specialist for the Wellness Centre program in Canada. You will manage AA files, trackers, and documentation, ensuring up-to-date records across Austin, RTW, and Quip systems.

The role involves coordinating with Safety, Operations, PXT and Finance to improve wellness processes. Responsibilities include daily data maintenance, follow-ups with Senior Operations, and generating end-of-shift reports.

Qualifications

• 1+ years of Microsoft Office products and applications experience.
• High school diploma or equivalent.
• Work a flexible schedule, including weekends, nights, or holidays.
• Physically able to lift up to 49 pounds and stand for long shifts.

Responsibilities

• Utilize Austin and RTW Tool to maintain accurate and up-to-date AA files and documentation.
• Follow up with Senior Operations regarding outstanding paperwork pending approval.
• Update Austin, RTW, Quip Trackers and Excel files.
• Maintain records on associates on leave and their task status.
• Create and update Excel trackers and daily Quip documents.
• Communicate via email with Wellness, HR, SR Team on cases.
• Provide end-of-shift summaries to SR Team and HR.

Skills

Flexible schedule

Microsoft Office

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

Description

This position requires an individual that will be responsible for the proactive, day-to-day supporting of the Amazon Wellness Centre program. This individual will assist Wellness with administrative tasks in monitoring Occupational, Non-Occupational and TLD process for the YOW3 associates. Successful candidate will collaborate with Safety, Operation, PXT and Finance in a joint effort on maintaining accurate data driven results. The qualified candidate will engage in a professional manner with the entire FC workforce and management team as it relates to Wellness Centre awareness and education. The candidate will communicate, both written and orally, to assist in correcting continuous improvement of our Wellness process.

Key job responsibilities

Utilize Austin and RTW Tool to maintain accurate and up to date AA files and documentation

Follow up with Senior Operations regarding outstanding paperwork pending approval

Updating Austin, RTW, Quip Trackers and excel files

Update entire Quip document daily based on all e-mails received from Accommodations

Maintain records on associates are on leave, performing the correct task, or returned from leave

Update all expired cases and report findings to Wellness

Consistently update throughout entire shift in terms of new documentation sent for approval

Create excel trackers

Standard filing and organization of documentation within Wellness/Safety

Follow up with any missed communication via email between Wellness and Accommodations/SR Team/HR

POC for Senior Operations re: inquiries about cases/tasks for associates if no OMR available

Send end of shift email daily to SR Team and HR with any outstanding cases pending approval/delivery; weekly email involving number of associates in each task and Quip data for the week.

Basic Qualifications

• 1+ years of Microsoft Office products and applications experience

• 1+ years of Microsoft Office (Word, Excel, and Outlook) experience

• high school diploma or equivalent

• High school or equivalent

• Work a flexible schedule/shift/work area, including weekends, nights, and/or holidays

• Can lift up to 49 pounds, stand/walk during shifts lasting up to 12 hours, and be able to frequently push, pull, squat, bend, and reach

• Work 40 hours/week, and overtime as required

Preferred Qualifications

• 1+ years in maintaining data accuracy and record keeping procedures.

• Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status. Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner.

The starting pay for this position is listed below. Amazon is a total compensation company, additional earnings may include shift differentials, overtime pay, and performance bonuses where applicable. Final pay rate will be based on factors including shift selection, location, and experience. In addition, Amazon offers basic life & AD&D insurance, paid time off, and other resources to improve health and well-being. We thank all applicants for their interest, however only those interviewed will be advised as to hiring status.

CAN, ON, St. Thomas - 27.00 - 27.00 CAD hourly

Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.

Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner.

The starting pay for this position is listed below. Amazon is a total compensation company, additional earnings may include shift differentials and overtime pay where applicable. Final pay rate will be based on factors including shift selection, location, and experience. In addition, Amazon offers basic life & AD&D insurance, paid time off, and other resources to improve health and well-being. We thank all applicants for their interest, however only those interviewed will be advised as to hiring status.

CAN, ON, St. Thomas - 29.70 - 29.70 CAD hourly