Wholesale Logistics Assistant

NHS; Newmarket; On-site; CAD 30,000 - 45,000; Part time

Job summary

A healthcare organization is seeking a wholesale logistics assistant to provide logistical and administrative support for their operations in Newmarket. This role involves ensuring smooth operations, processing orders, and managing inventory of pharmaceutical products. Candidates need GCSEs in English and Maths, and must be self-motivated with basic knowledge of Excel and Word. The position offers flexible working hours between 20-30 hours per week.

Benefits

Defined benefits scheme

Life insurance

Family benefits, including adult dependents & children's pensions

Ill health benefits

Health service discounts

Minimum 33 days annual leave

Enhanced maternity & paternity terms

Salary sacrifice schemes for technology, homewares, cycling, and gym memberships

Qualifications

• No previous experience in this role is required.
• Good numeracy skills and basic knowledge of Excel and Word are required.
• Self-motivating and willing to accept new tasks are essential qualities.

Responsibilities

• Ensure that customer orders are received on schedule.
• Maintain accurate and up to date records including purchase and sales ledger and stock control sheets.
• Work to despatch targets.
• Issue invoices and check supplier/client statements.
• Manage stock control systems and reconciliation data.
• Check room temperatures are kept at agreed parameters and daily records maintained.
• Carry out wholesale activities in compliance with good distribution practice.
• Work closely with the manager to process wholesale orders and associated administration.
• Oversee goods received; checking and recording.
• Oversee goods dispatched; including packing, checking and labeling.
• Record of financials through raising of purchase orders, invoices and/or credit notes.

Education

GCSE grade A to C in English and Maths

Job description

Suffolk Primary Care is seeking a wholesale logistics assistant wanted to provide logistical, administrative and governance support to our wholesale operations based at Oakfield Surgery in Newmarket.

You will work closely with our small wholesale team to ensure the everyday smooth operation, efficient order processing, inventory management and customer service. The role involves receiving, checking and handling (packing) of pharmaceutical products.

No previous experience in this role is required, however the role requires an individual who is motivated and keen to learn. This position will require good numeracy skills and basic knowledge of Excel and Word.

The successful applicant will be self-motivating and willing to accept new tasks and challenges as the wholesale operation grows. Accuracy and attention to detail are essential qualities.

The working hours required will be between 20-30 hours per week.

Main duties of the job

• Ensure that customer orders are received on schedule.
• Maintain accurate and up to date records including purchase and sales ledger and stock control sheets.
• Work to despatch targets.
• Issue of invoices and checking of supplier/client statements.
• Manage stock control systems and reconciliation data.
• Check room temperatures are kept at agreed parameters and daily records maintained.
• Carry out wholesale activities in compliance with good distribution practice.
• Work closely with the manager to process wholesale orders, including associated administration such as entering orders onto system, credit control, managing returns, ensuring batch control and overseeing shipping.
• Oversee goods received; checking and recording.
• Oversee goods dispatched; including packing, checking and labelling.
• Record of financials through the raising of purchase orders, invoices and or credit notes.
• Ensure all business finance related information required is passed to the finance team.
• Manage returns and complaints received.
• Work within and keep up to date our business processes and standard operating procedures.
• Fully participate in business self-inspection on a monthly basis.
• Monitor licence holders eligibility to trade on a monthly basis.
• Undertake bone fides checks annually to verify the legitimacy of both suppliers and customers.
• Receive and act on MHRA alerts and product recalls.

About us

Suffolk Primary Care (SPC) is a forward-thinking partnership of GP surgeries across Suffolk. Our collaborative approach enables doctors and staff to share resources, ensuring the continued delivery of high-quality healthcare.

We are committed to equal employment opportunities and encourage applications from all qualified individuals.

Benefits of Working with SPC:

• Defined benefits scheme
• Life insurance
• Family benefits, including adult dependents & children's pensions
• Ill health benefits

Electric Car Salary Sacrifice Scheme:

• Fully comprehensive insurance, servicing, tyres & breakdown cover
• Up to £2,000 annual SPC contribution (subject to conditions)

Flexible Working Arrangements:

• GP remote working options to accommodate personal commitments

Additional Benefits:

• Health service discounts, including a complimentary Blue Light Card for new starters
• Minimum 33 days annual leave (inclusive of bank holidays) for full-time employees, with enhancements for long service
• Enhanced maternity & paternity terms
• Salary sacrifice schemes for technology, homewares (Currys, John Lewis, Decathlon), cycling, and gym memberships

At SPC, we invest in our staffs professional growth and well-being, fostering a positive work environment that benefits both our team and the communities we serve.

Job responsibilities

Ifyou would like to find out more information about this role, please see theattached job specification.

Qualifications

• GCSE grade A to C in English and Maths.

Experience

• Customer care experience with the general public, both face-to-face over the phone.
• Experience of working in a pharmaceutical or logistics setting.
• Awareness and understanding of MHRA.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.