Webex Decommissioning & Data Migration Specialist

High Tech Genesis Inc.; Ottawa; On-site; CAD 80,000 - 100,000; Full time

Job summary

A leading design services company in Ottawa is looking for an experienced IT Migration Specialist to lead the decommissioning of Webex systems. The ideal candidate has over 5 years of experience in IT migration, strong knowledge of Cisco Webex APIs, and excellent stakeholder management skills. Responsibilities include defining phase-out strategies, implementing data archiving processes, and ensuring compliance with data governance frameworks. Join our innovative team where diversity and inclusion are valued.

Qualifications

• 5+ years of experience in IT migration, collaboration platform management, or data archiving.
• Proven experience with Cisco Webex APIs, JSON data transformation, and scripting (Python, PowerShell, etc.).
• Familiarity with SharePoint Online (site architecture, permissions, document libraries).

Responsibilities

• Develop and implement processes to archive all Webex Spaces, Chats, documents, and recordings.
• Define and manage the Webex phase-out strategy, including overlap and transition periods.
• Research and apply best practices from prior Webex decommissions in other organizations.

Skills

Cisco Webex APIs

Data archiving

JSON data transformation

Scripting (Python, PowerShell)

Stakeholder management

Data governance

Compliance frameworks

Education

5+ years in IT migration, collaboration platform management, or data archiving

Tools

SharePoint Online

Microsoft 365

Power Automate

Azure automation

Job description

WE'RE HIRING!

At HTG, you’ll push boundaries with the latest tech and collaborate with a team that loves what they do. Be part of a design services company that is amongst the companies that lead the world in technology and innovation.

Your next chapter starts here.

Responsibilities

In this role, you will:

1. Webex Data Archiving & Export
   • Develop and implement processes to archive all Webex Spaces, Chats, documents, and recordings.
   • Use Cisco Webex APIs and GitHub tools/scripts to extract data into structured formats (e.g., JSON).
   • Design and automate transformations of archived data into human-readable formats such as PDF or HTML.
   • Determine and apply data retention policies, including which data to preserve (e.g., organization-wide spaces) and which to discard (e.g., one‑on‑one chats).
   • Ensure secure distribution of archived data to authorized users through controlled platforms such as SharePoint, document libraries, or encrypted storage.
2. Transition & Decommissioning Planning
   • Define and manage the Webex phase‑out strategy, including overlap and transition periods.
   • Implement controls to disable new Space creation and convert existing Spaces to read‑only mode.
   • Provide guidance on licensing adjustments and optimization during the transition (e.g., read‑only or reduced‑use licenses).
   • Develop a detailed decommissioning roadmap aligned with business, IT, and compliance requirements.
3. Best Practices & Governance
   • Research and apply best practices from prior Webex decommissions in other organizations.
   • Leverage or develop documentation, white papers, or automation scripts to support internal adoption and repeatability.
   • Collaborate with Cisco partners and internal IT stakeholders to ensure a secure, compliant, and auditable migration process.
4. Stakeholder Collaboration
   • Partner with IT, Compliance, and Business Unit leaders to confirm data accessibility, security, and ownership models post‑migration.
   • Provide technical guidance and progress reports to stakeholders and management throughout the lifecycle of the project.
5. Deliverables
   • Detailed Decommissioning Plan (phased approach).
   • Automated Webex Data Extraction and Transformation scripts.
   • Archival repository (SharePoint or equivalent) with properly indexed and permissioned data.
   • Final migration report including validation, data integrity results, and recommendations.

Qualifications

• 5+ years of experience in IT migration, collaboration platform management, or data archiving.
• Proven experience with Cisco Webex APIs, JSON data transformation, and scripting (Python, PowerShell, etc.).
• Familiarity with SharePoint Online (site architecture, permissions, document libraries).
• Experience with data governance, retention, and compliance frameworks.
• Strong understanding of licensing management for collaboration platforms.
• Excellent communication, documentation, and stakeholder management skills.
• Experience with Microsoft 365, Power Automate, or Azure automation considered an asset.

Preferred Qualifications

• Cisco or Microsoft certifications (e.g., CCNA, Microsoft 365 Certified: Teams Administrator).
• Prior experience leading platform decommissioning or archival projects in enterprise environments.
• Exposure to data security and encryption practices in regulated industries.

High Tech Genesis Inc. is an Equal Opportunity Employer. Diversity and inclusion are at the core of our values.

Please advise High Tech Genesis of any accommodation measures you may require.

Legal

1. Applicants must have the legal right to work in Canada.
2. Please submit your resume in Microsoft Word format when applying for this position.