Water & Wastewater Project Coordinator & Assistant PM

Skygrid Construction Inc; Toronto; On-site; CAD 65,000 - 115,000; Full time

Benefits offered by this job

Competitive compensation

Career development

Collaborative team environment

Travel opportunities

Job summary

SKYGRiD Construction Inc in Vaughan, Ontario is seeking a Project Coordinator/Assistant Project Manager to support the planning, execution and closeout of heavy civil infrastructure projects focused on water treatment, wastewater facilities and pumping stations.

The role reports to the Project Manager, requires field visits, and involves coordinating document control, procurement, forecasting, and turnover activities to deliver projects safely, on time, and within contract requirements.

Qualifications

• 3+ years of progressive experience as a Project Coordinator, Field Coordinator, or Assistant Project Manager on heavy civil and/or industrial infrastructure projects.
• Exposure to water/wastewater treatment facilities and/or pumping station construction (civil + mechanical/process + electrical + instrumentation/controls) is strongly preferred.
• Post-secondary education in Civil Engineering Technology, Construction Management, Engineering, or a related discipline; equivalent experience will be considered.
• Strong understanding of the construction document cycle (RFIs, submittals, shop drawings, change orders).

Responsibilities

• Support the Project Manager in day-to-day project administration, coordination, and reporting for water/wastewater treatment and pumping station projects.
• Coordinate document control processes (RFI, submittals, shop drawings, product data, samples, as-builts, O&M manuals) in alignment with owner/consultant requirements and internal procedures.
• Track and follow up on approvals, long-lead procurement, fabrication status, delivery dates, and material readiness for key equipment (e.g., pumps, valves, gates, blowers, electrical gear, MCCs/VFDs, instrumentation, controls/SCADA components).
• Assist with schedule updates by collecting progress from site teams and trades, maintaining lookaheads, tracking constraints, and supporting coordination of shutdown windows, tie-ins, and commissioning activities.
• Support cost control and forecasting activities including quantity tracking, cost coding, committed cost reviews, and maintaining records for potential change events.
• Help prepare and manage change documentation: site instructions, field work directives, pricing requests, subcontractor change orders, and owner change order submissions (including backups and narratives).
• Coordinate subcontractor onboarding, contract documentation, insurance/WSIB compliance, and trade documentation requirements (quality, safety, and closeout deliverables).
• Compile and distribute meeting agendas/minutes for owner/consultant meetings, internal project meetings, and trade coordination meetings; track actions to closure.
• Support quality management by maintaining inspection and test records (ITPs), NCR logs, deficiency lists, turnover packages, and ensuring traceability for critical installations.
• Assist with commissioning and turnover planning, including organizing pre-functional checklists, vendor start-up requirements, training sessions, and turnover documentation.
• Maintain accurate project filing and version control in project management systems (e.g., SharePoint/Viewpoint/Procore or similar) and ensure timely distribution of latest drawings/specifications.
• Promote a safety-first, collaborative culture by supporting toolbox talks, safety documentation collection, and coordination with site supervision to address field needs.

Skills

Project coordination

Stakeholder coordination

MS Office

Document control tools

Education

Civil Engineering Technology

Construction Management

Tools

Viewpoint

Procore

SharePoint

MS Excel

Job description

SKYGRiD Construction Inc in Vaughan, Ontario is seeking a Project Coordinator/Assistant Project Manager to support the planning, execution and closeout of heavy civil infrastructure projects focused on water treatment, wastewater facilities and pumping stations.

The role reports to the Project Manager, requires field visits, and involves coordinating document control, procurement, forecasting, and turnover activities to deliver projects safely, on time, and within contract requirements.