Ward Clerk-PT(0.5)-Maternal Newborn

Thunder Bay Regional Health Sciences Centre; Northwestern Ontario; On-site; CAD 30,000 - 60,000; Part time

Job summary

A healthcare institution in Northwestern Ontario is seeking a Part Time Ward Clerk to influence the quality of care for patients. Candidates must have experience in processing medical records, data entry, and familiarity with nursing unit procedures. The role requires a commitment to the Patient & Family Centred Care philosophy and offers a competitive salary with benefits.

Benefits

Comprehensive benefits package

Healthcare of Ontario Pension Plan (HOOPP)

Qualifications

• Previous Ward Clerk experience is essential.
• Must be capable of processing physician's orders.
• Previous experience with gathering and compiling stats.

Responsibilities

• Ensure data entry and manage patient's medical records.
• Prepare and record Ontario Health Cards.
• Support smooth operation of the nursing unit's clerical procedures.

Skills

Data entry proficiency

Knowledge of medical terminology

Understanding of Patient & Family Centred Care principles

Ability to work with minimum supervision

Tools

Microsoft Word

Microsoft Excel

MS Office

Job description

Ref# 25COP167

1 ‑ Part Time (.5) ‑ Ward Clerk

Maternal Newborn

Why Join Us?

• Impactful Work: Your leadership will directly influence the quality of care provided to our patients and the efficiency of our operations, in a values based team environment.
• Competitive Compensation: We offer a comprehensive benefits package and competitive salary to attract top talent.
• Healthcare of Ontario Pension Plan (HOOPP): We are proud to participate in the Healthcare of Ontario Pension Plan (HOOPP), offering our employees the security and peace of mind that comes with having access to a pension plan. We understand the importance of financial well‑being and believe that a strong pension recognizes our employees, like you, and provides a stable foundation for your future as part of our overall compensation package. When you join, you automatically contribute to the Plan each pay period. As your employer, we also contribute $1.26 for every dollar you contribute.

Joining our team means that you will be an integral part of achieving our mission, vision and values.

Our Mission:

We provide quality Care to Patients and Families, supported and advanced by research, innovation and education that is responsive to the needs of the peoples of Northwestern Ontario.

Our Vision:

Exceptional care for every patient, every time.

Our Values:

Diversity, Compassion, Excellence, Innovation, Accountability

About the role:

The Hospital strives to deliver care that is centred on patients and families. Patient and Family Centred Care (PFCC) is the provision of care that is respectful of, and responsive to individual patient/family preferences, needs, and values and ensures that those values guide all decisions. Creating a caring environment for patients and families ensures continuity of care and fosters a learning environment. Applicants are required to have a demonstrated knowledge, understanding and commitment to this care philosophy.

Qualifications:

• Previous Ward Clerk experience essential. Must be capable of processing physician's orders and preparing and maintaining certain components of patient's medical records.
• Must be capable of preparing, recording and issuing Ontario Health Cards.
• Must be proficient at data entry, recent data entry experience with large data base.
• Must be comfortable accessing and interacting with government data base.
• Must have good knowledge of nursing unit's admitting and discharge procedures and the other clerical procedures necessary to the smooth operation of the unit.
• Ability to work with a minimum of supervision.
• Knowledge of medical and obstetrical terminology.
• Demonstrated ability to apply the principles of Patient & Family Centred Care.
• Knowledge of Maternal/Child Services provided in the Community and at the TBRHSC.
• Computer experience is required, including expertise with Word, Excel and MS Office.
• Previous experience with gathering and compiling stats.

Salary Range: $28.208 to 28.879

The Health Sciences Centre strives to ensure the safety and security of the patients, visitors, employees and assets financial and otherwise. All offers of employment to external candidates shall be conditional upon: a satisfactory Criminal Records Check (CRC) where indicated, to ensure the absence of relevant criminal convictions; and proof of full vaccination of all required doses of a COVID‑19 vaccine approved by Health Canada to Occupational Health & Safety. Candidates will have demonstrated adherence to the Hospital's Code of Conduct. Regular attendance at work is imperative, therefore, all applicants will have to demonstrate a good attendance record to be considered for this position.

We are committed to fostering an inclusive, equitable, and accessible environment supporting diversity in our work environment to provide quality care where all feel valued, respected, and supported. We are dedicated to building a workforce reflective of the communities in which we live and serve and encourage Indigenous people, visible minorities, and persons with disabilities to apply and self‑identify. Upon request, accommodations due to a disability are available throughout the selection process.

As a proposed designated position under the French Language Policy (HR‑esa‑12) Level 1 ‑ French Language Skills according to Thunder Bay Regional Health Sciences Centre's Oral Proficiency Scale are required.

If there are no qualified applicants for the above position, the Hospital may, at their discretion, train unqualified individuals.

Interested applicants must submit a resume outlining relevant previous experience and training no later than 11:59p.m. on Monday, 27 October, 2025.

Internal applicants may apply via the job posting page on the iNtranet. External applicants must apply through our website.

Posted: October 20, 2025

COPE