Ward Clerk, MSNU

Nova Scotia Health Authority; Halifax; On-site; CAD 30,000 - 60,000; Full time

Job summary

An established industry player in healthcare is seeking a dedicated Ward Clerk to support unit operations in Halifax. This role involves crucial clerical tasks, including data entry, patient admissions, and appointment scheduling. The ideal candidate will possess strong organizational skills and a keen attention to detail, contributing to the smooth functioning of the team. With a commitment to diversity and community support, this organization values individuals who can bring unique perspectives and experiences. Join a team dedicated to providing exceptional care and support to the community.

Qualifications

• Experience in an office or clinical environment is required.
• Proficiency in Microsoft Word and Excel is preferred.

Responsibilities

• Perform reception and clerical duties essential for unit operations.
• Responsibilities include data entry, patient admissions, and appointment scheduling.

Skills

Interpersonal Skills

Organizational Skills

Data Entry Skills

Multitasking

Medical Terminology Knowledge

Multilingual Abilities

Education

Grade 12 Diploma or GED

Office Administration Program

Tools

Microsoft Word

Meditech

Excel

Access

Job description

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Req ID: 202803
Department/Program: MSNU , Children's Surgical & Critical Care
Location: Halifax
Type of Employment: Permanent Hourly FT (100% FTE) x 1 position(s)
Start Date: ASAP
Union Status: NSGEU Off & Cler, Admin Professionals Bargaining Unit
Compensation: $23.3519 - $25.3918 /hour
Closing Date: May 25, 2025 (Applications are accepted until 23:59 Atlantic Time)

IWK Health is a respected academic health sciences centre located in Halifax, Nova Scotia, providing tertiary and primary care for two million children, youth, adults and families each year across the Atlantic region. We have a team of approximately 4000 employees, physicians, volunteers and learners at sites across Nova Scotia. We focus on training and mentorship opportunities, recognize talent, celebrate successes, and provide modern facilities or virtual work options. We are committed to supporting our patients, families, and communities, and grateful for the generous donor support.

We promote an anti-racist environment and acknowledge the traditional territory of the Mi’kmaq people in Mi’kma’ki. Working in this territory and serving Atlantic Canada is a shared privilege. We value diversity and are actively working to eliminate discrimination, aiming to build trust, acknowledge biases, and reduce barriers faced by our diverse communities. We welcome applications from Indigenous peoples, Black/African Nova Scotians, Persons of Colour, Immigrants/Newcomers, Persons with Disabilities, and 2SLGBTQIA+ individuals to help us reflect the communities we serve at all levels.

The Opportunity

Reporting to the Manager of Inpatient Surgical Care & Child Life Services, the Ward Clerk performs reception and clerical duties essential for unit operations. Responsibilities include data entry, database management, supply ordering, patient admissions, appointment scheduling, transport functions, filing, photocopying, faxing, phone answering, and communication with staff.

Hours of Work

Your Qualifications

• Minimum Grade 12 Diploma or GED required.
• Office Administration program completion preferred.
• Experience in an office or clinical environment.
• Patient registration experience preferred.
• Accurate keyboarding and data entry skills.
• Strong interpersonal and organizational skills.
• Proficiency with Microsoft Word.
• Meditech experience is an asset.
• Excellent organizational skills.
• Initiative and ability to work independently.
• Spreadsheet skills (Excel/Access) preferred.
• Ability to multitask and work within a team.
• Knowledge of medical terminology is an asset.
• Multilingual abilities, especially French, are assets.

Thank you for your interest in IWK Health.

Please note that only selected applicants will be contacted for interviews or testing. You may request accommodations during assessments. We advise discussing your needs during the invitation.

This position is within the Admin Professionals bargaining unit. Preference is given to bargaining unit employees. Applicants changing unions or employment status should clarify their seniority, benefits, and vacation entitlements before accepting offers.

An employment offer is contingent upon successful background checks and credential verification.

If you are an IWK Health employee, please apply through the internal careers page to be flagged as an internal applicant.

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