Ward Clerk

Health Sciences North; Greater Sudbury; On-site; CAD 40,000 - 43,000; Full time

Job summary

Health Sciences North is seeking a temporary Medical Office Administrator to support the unit’s operations. The successful candidate will manage patient admissions, maintain charts, book tests and coordinate flow, while transcribing physicians’ orders to ensure accurate data.

Responsibilities also include reception duties, payroll entry, scheduling and assisting patients and visitors. Strong knowledge of Medical Terminology and privacy compliance are essential; six months in healthcare is

Qualifications

• Minimum of a one (1) year Diploma in a Medical Office Administration field from an accredited college.
• Ministry of Labour “Worker Health and Safety Awareness in 4 Steps” training certificate is required.
• Minimum of six (6) months’ recent relevant experience in a healthcare environment.

Responsibilities

• Process patient admissions, transfers and discharges.
• Create, prepare and maintain patient charts.
• Book tests, procedures, appointments and coordinate patient flow.
• Transcribe and process physicians’ orders to ensure accurate patient data.
• Provide reception and general office functions to the unit (e.g. payroll entry, scheduling).
• Assist patients and visitors; answer inquiries and relay messages.

Skills

Medical terminology

Meditech EMR

Typing 50 wpm

Confidential data handling

MS Office

Patient interaction

Interpersonal skills

Task prioritization

Privacy compliance

Professional development

Education

Medical Office Administration Diploma

WHSA in 4 Steps

Tools

Meditech EMR

Microsoft Office

Job description

Temporary (August 2026 - September 2027)

Work Type

Full-time

Affiliation

Shift Assignment

Extended tours – days/nights

Yes

Police Check Requirement

Site

Salary Information

$29.45 - $30.96 / hour

Application Closing Date

August 26, 2026

KEY FUNCTION:

Act as the initial contact for the unit and provide supportive service by ensuring clear, concise communication and facilitating the flow of information with other departments, the health care team, patients, visitors, and family members.

REPORTING:

Under the general direction of the Clinical Manager, Acute and Reactivation Care.

DUTIES:

• 1. Process patient admissions, transfers, and discharges.
• 2. Create, prepare, and maintain patient charts.
• 3. Book tests, procedures, appointments, and coordinate patient flow
• 4. Transcribe and process physicians’ orders to ensure accurate and up-to-date patient data profiles.
• 5. Provide reception and general office functions to the unit (e.g. payroll entry, scheduling).
• 6. Provide assistance, guidance, and direction to patients and visitors.
• 7. Answer inquiries and relay telephone calls and messages.
• 8. Provide updates and reports on unit status.
• 9. Order office supplies as required.
• 10. Participate in education and training specific to current, relevant federal and provincial health and safety legislation, standards and guidelines.
• 11. Contribute to learner development by providing academic support, mentorship, preceptorship and supervision as required.
• 12. Participate in hospital training as required.
• 13. Assist with improvement initiatives as required.
• 14. Perform other duties as required.

QUALIFICATIONS

EDUCATION AND TRAINING:

• 1. Minimum of a one (1) year Diploma in a Medical Office Administration field, from an accredited college.
• 2. Ministry of Labour “Worker Health and Safety Awareness in 4 Steps” training certificate is required.

EXPERIENCE:

• 1. Minimum of six (6) months’ recent relevant experience within a healthcare environment is required.

KNOWLEDGE/SKILLS/ABILITIES:

• 1. Demonstrated knowledge of and proficiency with Medical Terminology.
• 2. Demonstrated advanced skills and knowledge of Meditech Electronic Medical Records.
• 3. Demonstrated ability to type a minimum of 50 w.p.m. and proficiency in data entry.
• 4. Demonstrated discretion and maturity when handling confidential information.
• 5. Demonstrated computer skills with advanced proficiency in Microsoft Office software (e.g. Word, Excel, Power Point and Outlook) and applicable patient information systems.
• 6. Demonstrated ability to effectively interact and communicate with patients, families, and healthcare workers.
• 7. Demonstrated interpersonal and communication skills.
• 8. Demonstrated ability to prioritize tasks.
• 9. Demonstrated compliance with HSN’s privacy policy.
• 10. Demonstrated commitment to the safety of co-workers and patients.

PERSONAL SUITABILITY:

• 1. Successful Vulnerable Sector Check is required.
• 2. Demonstrated commitment to ongoing professional development.
• 3. Demonstrated professionalism in dealing with confidential and sensitive issues.
• 4. Demonstrated positive work record and good attendance record.
• 5. Ability to meet the physical and sensory demands of the job.

Selection Process: Candidates will be selected for this position on the basis of their skill, ability, experience and qualifications as identified in the resume and completed Application Form submitted. The Hospital reserves the right to conduct a formal interview where required. This posting is for an existing vacancy.

Health Sciences North is committed to providing accommodations to applicants with disabilities to enable their participation in the recruitment, assessment, selection and hiring stages of employment.

HSN THANKS ALL APPLICANTS.
ONLY THOSE SELECTED FOR INTERVIEWS WILL BE CONTACTED.
WE WILL NOT ACCEPT APPLICATIONS AFTER THE CLOSING DATE AND TIME.