Visual Communications Coordinator

arden holdings; Laval (administrative region); Hybrid; CAD 105,000 - 150,000; Full time

Benefits offered by this job

Hybrid work model

Competitive compensation

Growth opportunities

Job summary

Matador.ai in Laval, QC is seeking a hands-on Financial Controller to own and scale our financial operations. This foundational role suits someone who thrives in a growth environment, shaping processes and building a world-class finance function.

You will ensure accuracy of books, close processes, and reporting across Canada and the US, manage one AR coordinator, and lead NetSuite implementation while maintaining policies and scalable controls in a hybrid, three-day-in-office setup.

Qualifications

• 5+ years of experience in accounting or finance.
• Experience in SaaS, technology, or B2B services is strongly preferred.
• Experience in multi-currency and multi-jurisdiction accounting.
• Hybrid work model; based in Laval, Canada.

Responsibilities

• Oversee day-to-day accounting including GL, AP/AR, payroll, billing and collections.
• Lead NetSuite implementation and migrate from QuickBooks Online; establish policies and internal controls.
• Ensure revenue recognition for SaaS contracts and coordinate with external auditors across Canada and the US.

Skills

Builder mindset

Organized

Hands-on

Communication

Hybrid work

English fluency

Education

CPA designation or in progress

Tools

NetSuite

QuickBooks

Job description

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Langue

Ranked among North America's fastest-growing technology companies on Deloitte's 2025 Technology Fast 500™, Matador.ai is revolutionizing automotive retail as the #1 conversational AI platform for dealerships. Our platform helps over 1,500 dealerships automate and enhance their sales and service conversations — driving better customer engagement and measurable business outcomes. We're growing rapidly and redefining how the automotive industry connects with customers.

About the Role

We're looking for a hands-on Financial Controller to own and scale our financial operations. This is a foundational role for someone who thrives in a growth environment, who wants to shape and optimize processes, contributing to the evolution of a growing structure, and takes pride in running a tight, well-organized finance function.

You will be responsible for the accuracy and integrity of our books, the timeliness of our close process, and the quality of our financial reporting — across multiple entities and geographies. You'll work closely with the Head of Finance & Operations and report into them directly. You will also manage one direct report, our internal AR coordinator, who handles client-facing billing and collections.

This is not a strategic finance role. It's a builder role — for someone who wants to own a function, do the work, and set the foundation for a world-class finance operation.

What You'll Do

Accounting Operations

• Own day-to-day accounting across general ledger, AP/AR, payroll, billing and collections.
• Monitor outbound payment obligations and ensure funds are available when due, recording transactions through journal entries in NetSuite.
• Manage the month-end and year-end close process, ensuring accuracy, timeliness, and complete balance sheet reconciliations
• Ensure accurate multi-entity and multi-currency accounting across Canada and the United States
• Prepare and maintain monthly financial statements, management reports, cash flow analyses, and supporting schedules
• Perform variance analysis and support forecasting in collaboration with the Head of Finance & Operations

Systems & Process

• Lead the implementation of NetSuite and manage the migration from QuickBooks Online
• Establish and maintain accounting policies, internal controls, and scalable financial processes
• Leverage third-party tools and automation to improve efficiency and operational excellence

Revenue & Compliance

• Ensure accurate revenue recognition in line with SaaS subscription and contract structures
• Coordinate with external accountants, auditors, and tax advisors across Canada and the US

Who We're Looking For

Experience

• 5+ years of experience in accounting or finance
• Experience in SaaS, technology, or B2B services (strongly preferred)
• Exposure to startup or early-stage companies (strong asset)
• Experience with automotive retail or dealership environments (a plus)
• Experience in multi currency and jurisdiction
• CPA designation or in progress (valued asset)

Technical Skills

• Strong understanding of SaaS financial models and subscription revenue
• Experience with revenue recognition and contract-based billing
• Proficiency with NetSuite, QuickBooks, or similar accounting systems
• Strong Excel skills; comfortable with financial reporting and reconciliation

Language

• Comfortable working in English; French proficiency is a strong asset

Soft Skills

• Builder mindset: comfortable creating structure where none exists
• Highly organized, detail-oriented, and analytical
• Hands‑on and proactive, with a bias toward action
• Strong communicator who can work closely with a lean leadership team
• Comfortable wearing multiple hats in a fast-moving startup environment
• Hybrid work model with a three‑day in‑office rhythm, based in Laval
• Competitive compensation and real growth opportunities as the company scales
• A collaborative team that values clarity, trust, and getting things done

Total Compensation: CA$105,000 – CA$150,000 per year, based on experience and internal equity