Virtual Receptionist

Jane App; North Vancouver; Hybrid; CAD 47,000 - 57,000; Full time

Benefits offered by this job

Health benefits

2 weeks paid vacation

Fully remote work from anywhere in CAN

Full training program

Job summary

Jane App is seeking a Virtual Receptionist to join our Ginger Desk Admin Services team, supporting clinics across Canada. You’ll answer patient calls, book and update appointments in Jane in real time, and collaborate with Virtual Assistants to ensure smooth patient experiences.

You should have 3+ years in healthcare admin, be comfortable with scheduling in Jane, and bring a calm, professional phone manner. This is a fully remote role within Canada with AI-tools to enhance efficiency.

Qualifications

• 3+ years of administrative experience in a healthcare or wellness clinic.
• Experience using Jane for scheduling, invoicing, and booking changes.
• Strong verbal communication and professional phone manner.
• Comfort with web-based calendars and clinic software.
• Interest in exploring AI tools to streamline tasks.

Responsibilities

• Answer patient calls and book/update appointments in real time using Jane.
• Provide warm, professional service as the first impression of a clinic.
• Coordinate with Virtual Assistants to pass along details and follow up on requests.

Skills

Healthcare admin experience

Phone support

Scheduling with Jane

Attention to detail

Communication skills

Tech savviness

Tools

Jane Scheduler

Job description

About The Role

We're looking for a Virtual Receptionist to join our Admin Services team, the human-led virtual admin service many clinics know as Ginger Desk. Ginger Desk was founded by a Naturopathic Doctor who knew firsthand how much work happens outside the treatment room, and earlier this year it officially joined Jane. Together, we're growing Services into a big part of how Jane helps the helpers, with one simple mission: give practitioners their time back.

About The Role

We're looking for a Virtual Receptionist to join our Admin Services team, the human-led virtual admin service many clinics know as Ginger Desk. Ginger Desk was founded by a Naturopathic Doctor who knew firsthand how much work happens outside the treatment room, and earlier this year it officially joined Jane. Together, we're growing Services into a big part of how Jane helps the helpers, with one simple mission: give practitioners their time back.

Most of our customers are practitioners who care for patients all day and then run a small business around their clinical hours. As a Virtual Receptionist, you'll be the friendly voice on the other end of the line for a group of these clinics. You'll answer calls from patients, book and update appointments in Jane in real time, and work closely with our Virtual Assistants so every question gets answered and every follow-up lands where it should. For many patients, you'll be their first impression of the clinic, and you'll make it a good one.

If you've spent years at a clinic front desk, know your way around Jane, and genuinely enjoy helping people over the phone, this could be a really meaningful next step. Services is one of Jane's big bets, and you'd be joining early, while we shape what it becomes.

The Impact You Could Have

• Give practitioners their time back by answering patient calls for a group of clinics and handling bookings, changes, and cancellations in Jane in real time.
• Help every caller feel looked after, bringing warmth, patience, and a professional tone to each conversation.
• Resolve as many questions as you can on the first call, so patients get what they need quickly and clinics know they can count on you.
• Work hand in hand with our Virtual Assistants to pass along details, follow up on requests, and keep clinic schedules accurate.
• Keep patient information private and secure, handling every call in line with PIPEDA and HIPAA standards.
• Help shape how AI supports our Services work by trying new tools with curiosity and care, and sharing what genuinely saves clinics time without compromising quality or privacy.

The Experience We Feel We Need

• You have 3+ years of administrative experience in a healthcare or wellness clinic, with plenty of that time spent on the phones at the front desk or in a reception role.
• You've used Jane day to day in a clinic for about 2 years or more, and you're confident with scheduling, booking changes, and invoicing.
• You understand how different practitioners work and what their patients need, and you're comfortable with terminology across disciplines like naturopathic medicine, mental health, and medical aesthetics.
• You have excellent verbal communication skills and a calm, professional phone manner, even on a busy day of back-to-back calls.
• You're a strong problem solver with a sharp eye for detail, and you take pride in getting every booking right the first time.
• You're comfortable with web-based calendars, phone and email systems, and other clinic software, and you pick up new tools quickly.
• You're curious about how AI tools can make your day smoother and happy to help test them out.
• You're based in Canada and can work Monday to Friday. Shifts are 8 hours between 7am - 7pm in your time zone. The time zone you're hired into is the one you'll stay in, since your clinics count on you being there during their hours.
• Experience with virtual phone systems or high-volume call queues is a nice-to-have.

More About Jane

Jane is a founder-led, high-growth SaaS company born in North Vancouver, British Columbia. We're now a team of more than 800 people working remotely across Canada, the US, and the UK, united by our mission to help the helpers. We build the products and tools that thousands of clinics rely on every day to run their businesses, care for their patients, and grow their communities. That level of impact means every person at Jane plays an important role in how we show up for our customers. We're all responsible for being deeply connected to their needs, obsessed with improving their experience, and proud of the difference our work makes in their day-to-day lives. Jane is growing fast, and that growth brings exciting challenges that call for adaptability, resilience, learning agility, and humility. We're proud of what we've built and quick to admit what we don't know yet. We listen, learn, and adjust as we go. We're also embracing the possibilities of AI, using it to work smarter, improve our systems, and create even better experiences for our customers and our team. Our goal isn't just delivery, it's delight. We move quickly, communicate openly, and solve real problems together. If you're energized by ambiguity, motivated by impact, and eager to learn with others, you'll thrive at Jane.

Compensation & Benefits

This is a full-time role that pays $52,000 CAD a year, based on a 40 hour work week.

You'll Also Have

• Health benefits starting on your very first day
• 2 weeks of paid vacation
• Fully remote work from anywhere in Canada
• A full training program before you start taking calls for your clinics

We look forward to hearing from you.