Virtual Assistant Recruitment & Operations Support (Right Hand Role)

Inner Circle Agency Inc.; Montreal; Remote; CAD 30,000 - 60,000; Part time

Job summary

A dynamic recruiting firm is seeking a Virtual Assistant to support recruitment and operations. This part-time role offers the chance for full-time work and direct influence on business strategy. Candidates must be organized, proactive, and tech-savvy, with communication skills and a potential interest or experience in Web3. Join a fun, fast-paced environment where you can grow professionally and contribute to a cutting-edge recruiting firm.

Qualifications

• Experience supporting operations and business development.
• Comfortable managing candidate pipelines and candidate communications.
• Ability to create and update job postings efficiently.

Responsibilities

• Create and update job postings across various platforms.
• Manage and organize candidate pipelines in our database.
• Schedule meetings & interviews, keeping calendars updated.

Skills

Extreme organizational skills

Proactive & self-sufficient

Tech-savvy

Excellent communicator

Experience in the Web3 / crypto space

Recruitment knowledge

Tools

CRM systems

Website builders

Automation tools

Job description

Job Description

Location: Remote

Employment Type: Part‑Time (with potential for Full‑Time & Career Growth)

Join a Women‑Owned Company That’s Taking Over the Recruiting Game

Inner Circle Agency is a women‑owned, fast‑growing recruitment firm specializing in legal, administrative, and executive assistant placements—while also making waves in Web3, cybersecurity, and international recruitment. We’re not your typical recruitment agency—we’re implementing emerging technologies, scaling fast, and aiming to be a key player in the field.

We’re all about making money, having fun, and winning together. This is a serious role, and we mean business—but we also believe in working with people we actually enjoy. If you want a stiff corporate environment, this isn’t it. We value transparency, humor, and a team that genuinely likes working together.

To keep up with our growth, I’m looking for a highly organized, proactive, and tech‑savvy Virtual Assistant—someone who can become my right hand in daily operations and help take this company to the next level.

This is not just another VA role. If you want to be part of a company that’s pushing boundaries, learning fast, and making an impact, this is the place for you. You’ll gain first‑hand experience working directly with the president, gaining insider knowledge of the recruitment industry, business operations, and emerging tech trends.

What You’ll Be Doing

As my Virtual Assistant, you’ll take on a key support role across recruitment, operations, and business development. I need someone who thrives on organization, efficiency, and staying three steps ahead. Your core responsibilities will include :

Recruitment & Talent Sourcing Support

• Create and update job postings across various platforms.
• Source talent when needed, particularly for legal, administrative, and Web3 roles.
• Manage and organize candidate pipelines in our database.
• Handle communications with candidates and clients, ensuring timely follow‑ups and professionalism.

Operations & Administrative Support

• Keep databases organized and up to date (candidate & client info, outreach tracking, etc.).
• Set up and manage automations to streamline workflows (e.g., LinkedIn outreach, email follow‑ups).
• Schedule meetings & interviews, keep calendars updated, and ensure smooth coordination.
• Assist with basic website edits using a website builder (e.g., posting job listings, minor content updates).
• Handle general communications, including drafting emails, follow‑ups, and client interactions.

What I’m Looking For

• Extreme organizational skills – you love structure, efficiency, and keeping things on track.
• Proactive & self‑sufficient – you don’t wait for instructions, you anticipate needs and take action.
• Tech‑savvy – comfortable using automation tools, website builders, CRM systems, and databases.
• Excellent communicator – clear, professional, and proactive in both written and verbal communication.
• Experience in the Web3 / crypto space is a huge plus! If you’re already familiar with this world, you’ll fit right in.
• Recruitment knowledge (bonus) – experience in talent sourcing or recruitment is an asset.

Why This Role is a Huge Opportunity

More than just a VA job. This is a right‑hand role with direct access to business strategy, operations, and expansion.

Tons of room for growth. The position starts part‑time but can quickly become full‑time for the right candidate.

Potential for leadership. You’ll have the opportunity to take on bigger responsibilities, step into an operations or recruitment management role, and play a key part in scaling the business.

Learn from the president. Gain first‑hand business knowledge and industry experience directly from the founder.

Work in a cutting‑edge industry. If you want to be involved with a company implementing emerging technology and aiming to be a key player in the recruiting space, this is the place to be.

Fun, dynamic work environment. We work hard, but we have fun doing it. If you like a fast‑paced, high‑energy, and drama‑free team that values success and a good time, you’ll fit right in.

If you're organized, ambitious, and ready to level up your career, apply now!