Virtual Assistant

Magna International; Kelowna; On-site; CAD 30,000 - 60,000; Full time

Job summary

A leading multinational company is seeking a Virtual Assistant to provide essential administrative support, managing tasks like calendar management, customer inquiries, and data entry. The ideal candidate will have proficiency in QuickBooks and Microsoft Office as well as strong organizational and customer support skills. This role demands multitasking and professionalism in a dynamic environment, making it an exciting opportunity for highly organized individuals.

Qualifications

• Proficient in handling bookkeeping and basic accounting tasks.
• Strong ability to manage multiple administrative tasks efficiently.
• Previous experience as a dental or medical receptionist is advantageous.

Responsibilities

• Provide administrative support, including calendar management.
• Handle customer inquiries and manage front desk operations.
• Collaborate with team members to improve efficiency.

Skills

Proficient in QuickBooks

Strong organizational skills

Excellent typing skills

Bilingual abilities

Customer support skills

Effective time management

Tools

Microsoft Office

Google Workspace

Job description

We are seeking a highly organized and proactive Virtual Assistant to support our team with various administrative tasks. The ideal candidate will possess excellent communication skills and have a strong background in office management. This role requires the ability to multitask effectively while maintaining a high level of professionalism in all interactions.

Duties

• Provide administrative support, including calendar management and scheduling appointments
• Handle customer inquiries and provide exceptional customer service
• Manage data entry tasks, ensuring accuracy and attention to detail
• Assist with bookkeeping and basic accounting tasks using QuickBooks
• Maintain organized filing systems for easy retrieval of documents
• Proofread documents for clarity and correctness
• Utilize Microsoft Office and Google Workspace for document creation and management
• Operate multi-line phone systems, demonstrating excellent phone etiquette
• Support front desk operations as needed, including greeting clients and managing communications
• Collaborate with team members to streamline processes and improve efficiency

Skills

• Proficient in QuickBooks, Microsoft Office
• Strong organizational skills with the ability to manage multiple tasks simultaneously
• Excellent typing skills with attention to detail in data entry and filing
• Bilingual abilities are a plus for effective communication with diverse clients
• Previous experience as a dental receptionist or medical receptionist is advantageous
• Demonstrated clerical experience with a focus on office management practices
• Strong customer support skills, ensuring client satisfaction at all times
• Effective time management skills to prioritize tasks efficiently
• Experience as a personal assistant is beneficial for managing executive tasks

If you are an enthusiastic individual who thrives in a dynamic work environment and meets the qualifications outlined above, we encourage you to apply for this exciting opportunity as a Virtual Assistant.