Validations & Compliance Specialist (Temp)

The Fedcap Group; Hamilton; On-site; CAD 42,000 - 56,000; Full time

Job summary

Fedcap Canada is seeking a Validation & Compliance Specialist to support the organization’s operations by validating jobseeker support and milestone submissions to ensure funder and regulatory compliance. You will help maintain data accuracy and timely, high-quality transactional submissions.

The role reports to the Validation & Compliance Supervisor and requires attention to detail, Excel proficiency, and effective communication with internal teams and external partners.

Qualifications

• A bachelor’s degree in public administration, Business, Compliance, Social Services, or a related field is required.
• 1–2 years of experience in program compliance, contract validation, audit preparation, or regulatory oversight; internships, co-op placements, or volunteer work in nonprofit, public sector, or compliance-focused roles are assets.
• Exposure to government-funded programs, jobseeker supports, or workforce development is helpful but not required.
• Basic proficiency in Microsoft Excel (formulas, filters, validation tools).
• Experience utilizing Microsoft Office Suite (Word, PowerPoint, Outlook).
• Exposure to case management, ERP, or compliance tracking systems an asset, with training provided.
• The ability to follow structured procedures and maintain accuracy across multiple tasks.
• Strong attention to detail with a focus on data accuracy and compliance.
• Effective written and verbal communication skills with both internal teams and external stakeholders.
• Good analytical and problem-solving ability; able to identify inconsistencies and report them appropriately.
• Reliable, organized, and able to meet deadlines across concurrent validation workflows.

Responsibilities

• Validate jobseeker support and performance milestones in line with funder policies and internal guidelines.
• Submit transactional data and funding documentation on time.
• Maintain validation records and raise issues to the Supervisor.
• Respond to inquiries from Service Providers and program staff within 2 business days.
• Support updates to documentation/workflows following regulatory changes.

Skills

Attention to detail

Analytical thinking

Written and verbal communication

Problem solving

Education

Bachelor's degree in Public Administration, Business, Compliance, Social Services

Tools

Microsoft Excel

Microsoft Office Suite

ERP system

Job description

JOB DESCRIPTION

The Validation & Compliance Specialist supports Fedcap Canada's operations by assisting with the validation of jobseeker support and performance milestone submissions to ensure compliance with funder requirements, internal policies, and government regulations. Reporting to the Validation & Compliance Supervisor, the Specialist plays a key role in maintaining data accuracy and ensuring the quality and timeliness of transactional submissions.

Position Summary

The Validation & Compliance Specialist supports Fedcap Canada's operations by assisting with the validation of jobseeker support and performance milestone submissions to ensure compliance with funder requirements, internal policies, and government regulations. Reporting to the Validation & Compliance Supervisor, the Specialist plays a key role in maintaining data accuracy and ensuring the quality and timeliness of transactional submissions.

Position Summary

The Validation & Compliance Specialist supports Fedcap Canada's operations by assisting with the validation of jobseeker support and performance milestone submissions to ensure compliance with funder requirements, internal policies, and government regulations. Reporting to the Validation & Compliance Supervisor, the Specialist plays a key role in maintaining data accuracy and ensuring the quality and timeliness of transactional submissions.

What You’ll Do

Validations & Compliance Oversight

• Review and validate jobseeker support and performance milestones in accordance with established funder and organizational policies, achieving 98%+ monthly accuracy.
• Submit transactional data and funding documentation on time, ensuring 100% of submissions meet the deadlines required.
• Monitor and maintain data accuracy in validation records, achieving at least 98% compliance in internal quality reviews each quarter, and flag inconsistencies or policy deviations to the Supervisor for resolution.
• Communicate with Service Providers and program staff to address transactional inquiries, responding to 95% of inquiries within 2 business days.
• Support the implementation of regulatory or policy updates by adjusting documentation and workflows as directed, maintaining 100% compliance with updated procedures.

Performance Analysis & Reporting

• Assist in the preparation of operational performance reports for Program Leads and internal stakeholders, ensuring 95% of identified discrepancies are resolved monthly.
• Perform routine checks on reporting data for consistency and completeness, with 100% of data discrepancies documented and reported to the Supervisor each month.
• Maintain organized and accurate documentation for audit readiness and performance tracking, ensuring 100% audit compliance readiness.

Process Management & Quality Control

• Follow established validation and compliance procedures to ensure alignment with funder guidelines.
• Maintain strict confidentiality and integrity when working with participant data, financial records, and audit materials.
• Identify opportunities for workflow efficiency and raise suggestions to the Supervisor once per year.

You’re a Great Fit for This Role If You Have

• A bachelor’s degree in public administration, Business, Compliance, Social Services, or a related field is required.
• 1–2 years of experience in program compliance, contract validation, audit preparation, or regulatory oversight; prior internships, co-op placements, or volunteer work in nonprofit, public sector, or compliance-focused roles considered an asset.
• Exposure to government-funded programs, jobseeker supports, or workforce development is helpful but not required.
• Basic proficiency in Microsoft Excel (formulas, filters, validation tools).
• Experience utilizing Microsoft Office Suite (Word, PowerPoint, Outlook).
• Exposure to case management, ERP, or compliance tracking systems an asset, with training provided.
• The ability to follow structured procedures and maintain accuracy across multiple tasks.
• Strong attention to detail with a focus on data accuracy and compliance.
• Effective written and verbal communication skills with both internal teams and external stakeholders.
• Good analytical and problem-solving ability; able to identify inconsistencies and report them appropriately.
• Reliable, organized, and able to meet deadlines across concurrent validation workflows.
• Demonstrated professionalism and discretion in handling sensitive or regulated information.

Compensation

$42,000 - $56,000 (CAD)

Who We Are

Fedcap Canada is a leader in providing customized support for individuals—particularly those facing barriers to employment, including people with disabilities—as they progress toward sustainable work and long-term economic stability. Our mission is to strengthen local capacity, amplify promising practices already in place, and drive measurable outcomes for communities across Canada.

Fedcap Canada provides equal employment opportunities to all employees and applicants. We prohibit discrimination and harassment of any type, ensuring a fair and inclusive hiring process.

Accessibility & Accommodations

Fedcap Canada warmly welcomes individuals with disabilities to join our diverse team. We are committed to an accessible hiring process as per the AODA Employment Standard. Please inform the recruiter if you require accommodations, including accessible formats or adjustments during interviews.

About Us

Mission: We are committed to improving the economic and social well-being of the impoverished and disadvantaged.

For 85 years, The Fedcap Group has developed scalable, innovative and potentially disruptive solutions to some of society’s most pressing needs. The Fedcap Group is the parent company of a growing number of top-tier nonprofit agencies dedicated to serving over 300,000 children and adults each year across the United States and the United Kingdom. The Fedcap Group provides educational services to every age group, vocational training in high-growth labor industries, behavioral health services, work readiness skill-building and jobs—targeted to helping people achieve long-term self-sufficiency.

The work of The Fedcap Group is structured within four major practice areas: Education, Workforce Development, Occupational Health and Economic Development, which are strategically aligned for maximum impact.

The Fedcap Group also invests its time and resources in broader systems change—working in partnership with federal, state and local government to improve the way services are designed, funded and delivered.