Unit Clerk

Fraser Health; Maple Ridge; Hybrid; CAD 34,000 - 49,000; Full time

Benefits offered by this job

Employer-paid benefits

Vacations up to 4 weeks

Benefit portability

Municipal pension

Maternity top-up

TransLink subsidy

Employee discounts

Job summary

Fraser Health’s Ridge Meadows Hospital is seeking a Unit Clerk to support a community hospital in Maple Ridge. The role involves transcribing physicians' orders, coordinating patient appointments and tests, and serving as a communications hub between departments.

Key responsibilities include managing charts, data entry, telephone inquiries and payroll-related records, while enabling efficient patient flow and bed management in a warm, nearby-community setting.

Qualifications

• Grade 12, medical terminology and graduation of a recognized Nursing Unit Clerk program, plus one year of related experience or equivalent.

Responsibilities

• Prioritize, transcribe physicians' orders and coordinate with the area; enter information into the computer.
• Schedule and coordinate patient appointments, tests and referrals; maintain appointment diaries.
• Act as communication link for admissions, transfers and bed booking; relay patient information to appropriate areas.
• Maintain and assemble patient charts; transcribe data into health record system; attach reports to charts.
• Answer phones, take messages and handle routine inquiries; sort and distribute mail.
• Perform data entry, filing, statistics, and supply/order stationery tasks as required.
• Maintain timekeeping records for staff; process vacation and leave requests with manager approval.
• Coordinate with nursing staff regarding illnesses/absences and call in relief staff per guidelines.
• Maintain records of relief staff: names, contact details, availability and hours worked.
• Perform other related duties as required.

Skills

Communication

Typing 40 wpm

Organization

Computer skills

Interpersonal skills

Education

Nursing Unit Clerk program

Job description

Salary

The salary range for this position is CAD $30.03 - $30.03 / hour

Job Summary

Working as a Unit Clerk at Ridge Meadows Hospital feels deeply connected to the community, where you care for neighbors in a warm, close-knit environment surrounded by nature. It’s a place where you can truly live where you work, balancing meaningful healthcare with the calm, small town vibes of Ridge Meadows.

Experience the exceptional benefits of working with us including:

• Comprehensive, 100% Employer-Paid Benefits: Enjoy peace of mind with full coverage.
• Generous Vacation Time: eligible employees can earn up to four weeks of vacation to recharge and relax.
• Benefit Portability: Seamlessly transfer your benefits from another HEABC employer.
• Immediate Pension Enrollment: Secure your future with a defined municipal pension plan from day one.
• Maternity Top-Up: Receive top-up during maternity leave.
• TransLink Pass Subsidy: Save on commuting costs with a 50% subsidy on TransLink passes
• Additional employee discounts and perks available

*Eligibility based on employment status

Detailed Overview

Under general supervision, performs a variety of clerical duties related to the operation of a patient care area such as acting as a communication link for the area, transcribing and processing physicians' orders, coordinating with other departments and facilities, coordinating patient appointments, arranging patient tests and receiving results, receiving and directing visitors, and assembling and maintaining patient charts.

Responsibilities

1. Prioritizes, processes, coordinates and transcribes physicians' orders by copying information, completing required forms and/or entering information into the computer and distributing information; performs follow up as necessary.
2. Schedules, books and coordinates patient appointments by receiving appointment requests, arranging appropriate appointment dates and times, making follow up appointments, adjusting appointment as required in accordance with patient and facility requirements; arranges patient tests; maintains appointment diaries by arranging and confirming patient appointments.
3. Acts as a communication link for the assigned area by contacting other facilities and departments, including bed booking to exchange information regarding bed availability to assist admissions, discharges and/or patient transfers; receives patient's tests, and receives visitors, provides information and directs to appropriate area.
4. Assembles and maintains patient charts according to established procedures; transcribes patient data into applicable health record system; attaches patient documents such as lab and/or special examination reports to chart; dismantles and forwards discharged patient records to Health Records.
5. Answers telephones, transfers calls, takes messages, answers routine inquiries or referring as appropriate; opens and distributes mail as required.
6. Performs related clerical duties such as data entry, filing, compiling, preparing and maintaining statistics including related reports, delivering and picking up items, maintaining and ordering stationary and supplies through stores, and arranging for and tracking equipment repairs as required.
7. Maintains timekeeping records for regular and casual staff and submits/enters to payroll system as required. Receives and processes requests such as vacation, leaves of absence and terminations by preparing necessary documentation and forwarding to the Manager, Clinical Services or designate for approval.
8. Accepts calls from nursing staff regarding illnesses and/or absence from work and communicates information received to nursing unit and appropriate person; calls in relief nursing staff according to pre-determined guidelines and refers problems to the Manager, Clinical Services or designate.
9. Maintains records on relief staff such as names, address, contact phone number, availability for work, suitable work area and hours worked.
10. Performs other related duties as required.

Qualifications

Education and Experience

Grade 12, medical terminology and graduation of a recognized Nursing Unit Clerk program, plus one year of recent, related experience or an equivalent combination of education, training and experience.

Skills and Abilities

• Ability to communicate effectively both verbally and in writing.
• Ability to deal with others effectively.
• Physical ability to carry out the duties of the position.
• Ability to keyboard at 40 wpm.
• Ability to organize work.
• Ability to operate related equipment.
• Ability to utilize a variety of computer software applications.

About Fraser Health

Fraser Health is the heart of health care for over two million people in Metro Vancouver and the Fraser Valley in British Columbia, Canada, on the traditional, ancestral and unceded lands of the Coast Salish and Nlaka’pamux Nations and is home to 32 First Nations within the Fraser Salish region.

People - those we care for and those who care for them - are at the heart of everything we do. Our hospital and community-based services are delivered by a team of 50,000+ staff, medical staff and volunteers.

We are committed to planetary health and value diversity in the work force. We strive to maintain an environment of respect, caring and trust. Fraser Health’s hiring practices aspire to ensure all individuals are treated in an inclusive, equitable and culturally safe manner.

Together, we are the heart of health care.