Unit Clerk

Fraser Health; Coquitlam, Port Coquitlam, Port Moody; On-site; CAD 34,000 - 49,000; Full time

Job summary

Fraser Health is seeking a Nursing Unit Clerk to support patient care operations in a hospital setting in British Columbia, Canada. Under supervision, you will transcribe physicians' orders, coordinate appointments and tests, and maintain patient charts with accuracy.

The role requires Grade 12, medical terminology and completion of a recognized Nursing Unit Clerk program, plus related clerical experience. Strong communication, organization and computer skills are essential for success.

Qualifications

• Grade 12 education and medical terminology knowledge and graduation from a recognized Nursing Unit Clerk program.
• Graduation from a recognized Nursing Unit Clerk program with related experience.
• At least one year of recent, related clerical experience or an equivalent combination of education, training and experience.

Responsibilities

• Prioritizes, processes, coordinates and transcribes physicians' orders and distributes information; follow up as necessary.
• Schedules and coordinates patient appointments and tests; arranges follow up appointments as required.
• Acts as a communication link between facilities and departments; coordinates bed availability and patient transfers.
• Assembles and maintains patient charts; transcribes data into health record systems; attaches reports to charts.
• Answers phones, transfers calls, takes messages and handles routine inquiries.
• Performs data entry, filing, statistics, and maintains supplies and equipment records.
• Maintains timekeeping records and processes payroll-related requests.
• Notifies nursing staff of illnesses/absences and coordinates relief nursing per guidelines.
• Maintains records for relief staff and their availability.
• Performs other related duties as required.

Skills

Communication

Written communication

Interpersonal skills

Typing 40 wpm

Organization

Equipment operation

Computer skills

Education

Grade 12

Medical terminology

Nursing Unit Clerk program

Job description

Salary The salary range for this position is CAD $30.03 - $30.03 / hour

Detailed Overview

Under general supervision, performs a variety of clerical duties related to the operation of a patient care area such as acting as a communication link for the area, transcribing and processing physicians' orders, coordinating with other departments and facilities, coordinating patient appointments, arranging patient tests and receiving results, receiving and directing visitors, and assembling and maintaining patient charts.

Responsibilities

1. Prioritizes, processes, coordinates and transcribes physicians' orders by copying information, completing required forms and/or entering information into the computer and distributing information; performs follow up as necessary.
2. Schedules, books and coordinates patient appointments by receiving appointment requests, arranging appropriate appointment dates and times, making follow up appointments, adjusting appointment as required in accordance with patient and facility requirements; arranges patient tests; maintains appointment diaries by arranging and confirming patient appointments.
3. Acts as a communication link for the assigned area by contacting other facilities and departments, including bed booking to exchange information regarding bed availability to assist admissions, discharges and/or patient transfers; receives patient's tests, and receives visitors, provides information and directs to appropriate area.
4. Assembles and maintains patient charts according to established procedures; transcribes patient data into applicable health record system; attaches patient documents such as lab and/or special examination reports to chart; dismantles and forwards discharged patient records to Health Records.
5. Answers telephones, transfers calls, takes messages, answers routine inquiries or referring as appropriate; opens and distributes mail as required.
6. Performs related clerical duties such as data entry, filing, compiling, preparing and maintaining statistics including related reports, delivering and picking up items, maintaining and ordering stationary and supplies through stores, and arranging for and tracking equipment repairs as required.
7. Maintains timekeeping records for regular and casual staff and submits/enters to payroll system as required. Receives and processes requests such as vacation, leaves of absence and terminations by preparing necessary documentation and forwarding to the Manager, Clinical Services or designate for approval.
8. Accepts calls from nursing staff regarding illnesses and/or absence from work and communicates information received to nursing unit and appropriate person; calls in relief nursing staff according to pre-determined guidelines and refers problems to the Manager, Clinical Services or designate.
9. Maintains records on relief staff such as names, address, contact phone number, availability for work, suitable work area and hours worked.
10. Performs other related duties as required.

Qualifications

Education and Experience Grade 12, medical terminology and graduation of a recognized Nursing Unit Clerk program, plus one year of recent, related experience or an equivalent combination of education, training and experience.

Skills and Abilities

• Ability to communicate effectively both verbally and in writing.
• Ability to deal with others effectively.
• Physical ability to carry out the duties of the position.
• Ability to keyboard at 40 wpm.
• Ability to organize work.
• Ability to operate related equipment.
• Ability to utilize a variety of computer software applications.

About Fraser Health

Fraser Health is the heart of health care for over two million people in Metro Vancouver and the Fraser Valley in British Columbia, Canada, on the traditional, ancestral and unceded lands of the Coast Salish and Nlaka’pamux Nations and is home to 32 First Nations within the Fraser Salish region.

People - those we care for and those who care for them - are at the heart of everything we do. Our hospital and community-based services are delivered by a team of 50,000+ staff, medical staff and volunteers.

We are committed to planetary health and value diversity in the work force. We strive to maintain an environment of respect, caring and trust. Fraser Health’s hiring practices aspire to ensure all individuals are treated in an inclusive, equitable and culturally safe manner.

Together, we are the heart of health care.