Trust Administrator

Legacy Private Trust; Toronto; Hybrid; CAD 52,000 - 76,000; Full time

Benefits offered by this job

Employer-paid benefits

Job summary

Legacy Private Trust is seeking a versatile Trust Administrator to deliver high-quality administrative support and personalized client service within the Trust Department. You will run daily processes, process transactions, and assist with audit and client meeting preparation.

The role emphasizes accuracy, discretion, and teamwork, with an option for hybrid remote work after the probation period. Postsecondary education is preferred, and experience in trust/financial services is valued.

Qualifications

• Post-secondary diploma/degree preferred.
• 1+ years of experience in the trust or financial services industries.
• Accounting background is an asset.
• Working knowledge of Trust and Estate Administration preferred.
• Ability to work as a productive member of a team.
• Ability to deliver a high standard of client service.
• Ability to manage client relationships.

Responsibilities

• Run daily processes and investigate errors.
• Process pre-authorized debit transactions.
• Prepare cheque requisitions and deposits for client accounts.
• Capture daily account transactions.
• Prepare deposit and withdrawal certificates.
• Daily communications with banking team.
• Prepare wire transfer documentation.
• Obtain bank drafts.
• Reconcile statements with software monthly.
• Enter third-party transactions/reconcile statements.
• Contact third party advisors to raise funds.
• Assist department members with account-specific administrative tasks including Asset & Liability statements, client accounting, collection of fees and related duties.
• Assist other Trust Department members in preparing for client meetings and document preparation.
• Assist with department file audit processes.
• Accompany department members on off-site client business when required.
• Attend meetings with clients and/or third parties and record meeting minutes.
• Complete weekly reconciliation report procedure.
• Participate in internal projects.
• Proactively identify and recommend opportunities for process improvement or client service.
• Other duties as required.

Skills

Strong work ethic

Client service

Organization

Accountability

Teamwork

Problem-solving

French (basic)

Time management

Calm under pressure

Discretion with confidential info

Attention to detail

Communication

Critical thinking

Education

Post-secondary diploma/degree preferred

Job description

Position Overview

Legacy Private Trust is looking for a versatile trust or financial services industry professional to join our company! The Trust Administrator is responsible for providing high-quality administrative support and highly specialized and personalized client service through their duties and responsibilities. The Trust Administrator will work with Trust Department members to ensure that regular processes are completed in a timely and efficient manner and that special requests are dealt with quickly and professionally in order to provide the highest standard of service to clients.

Job Functions and Responsibilities

• Run daily processes and investigate any errors;
• Process pre-authorized debit transactions;
• Prepare cheque requisitions and deposits for client accounts;
• Capture daily account transactions;
• Prepare deposit and withdrawal certificates;
• Daily communications with banking team;
• Prepare wire transfer documentation;
• Obtain bank drafts;
• Reconcile statements with software monthly;
• Enter third-party transactions/reconcile statements;
• Contact third party advisors to raise funds;
• Assist department members with account-specific administrative tasks including the preparation of Asset & Liability statements, client accounting, collection of fees and other related duties depending on the type of account;
• Assist other Trust Department members in preparing for client meetings and document preparation;
• Assist with department file audit processes;
• Accompany department members on off-site client business when required;
• Attend meetings with clients and/or third parties and record meeting minutes;
• Complete weekly reconciliation report procedure;
• Participate in internal projects;
• Proactively identify and recommend opportunities for process improvement or client service; and
• Other duties as required.

Requirements

• Post-secondary diploma/degree preferred;
• 1+ years of experience in the trust or financial services industries;
• An accounting background is an asset;
• Working knowledge of Trust and Estate Administration preferred;
• Ability to work as a productive member of a team;
• Ability to deliver a high standard of client service; and
• Ability to manage client relationships.

Skills

• Strong work ethic;
• Strongly focused on client service;
• Organization and the ability to prioritize;
• Accountability to the Trust Manager;
• Teamwork with all department members;
• Strong problem-solving skills;
• Basic French reading skills an asset;
• Ability to complete time-sensitive tasks efficiently and effectively;
• Ability to handle high-pressure situations with ease;
• Discretion with confidential information;
• Very detail-oriented;
• Critical thinking; and
• Good communication and interpersonal skills.

Company Description

At Legacy Private Trust we specialize in professional fiduciary services including the management and administration of trusts, estates, power of attorneys, agencies, guardianships, foundations and tax & accounting services.

Legacy Private Trust offers a dynamic workplace and an employer-paid benefits package.

This position is an in office position with the option to participate in our hybrid remote work schedule after the probationary period.

Legacy Private Trust encourages applications from all qualified individuals. Applicants with disabilities may notify us of any accommodations needed to support your participation in the recruitment process.

We wish to thank all applicants for their interest and effort in applying. Please be aware that only candidates selected for interviews will be contacted for this position.