Travel & Logistics Coordinator

White Tail Automation; Calgary; On-site; CAD 60,000 - 75,000; Full time

Job summary

A leading automation company in Calgary is seeking a Travel & Logistics Coordinator to support employee travel across North America. The successful candidate will manage flights, accommodations, and fleet while ensuring that logistics align with project needs. Ideal for those who thrive in a fast-paced environment and are proficient in Microsoft Office and travel management tools.

Benefits

Competitive compensation

Comprehensive benefit package

Company laptop

Learning opportunities

Participation in charitable events

Qualifications

• 2+ years of experience in logistics coordination or travel administration.
• Ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Experience in oil & gas, construction, or field-based industries is an asset.

Responsibilities

• Book and manage commercial flights for North American employees.
• Maintain accurate travel schedules and handle adjustments as needed.
• Communicate travel details clearly and respond to inquiries promptly.

Skills

Logistics coordination

Travel administration

Time management

Communication skills

Attention to detail

Microsoft Office Suite

Tools

Travel management tools

Job description

Travel and Logistics Coordinator

We are seeking a Travel & Logistics Coordinator to support the smooth movement and coordination of our rotating workforce across North America. In this role, you’ll manage employee travel, flights, accommodations, and fleet while ensuring all logistics run efficiently and align with project needs. You’ll work closely with operations, HR, and management teams to coordinate travel plans, track company assets, and maintain accurate records. This position is ideal for someone who thrives in a fast‑paced environment, enjoys problem‑solving, and takes pride in keeping people and projects moving seamlessly.

Who we are:

At the Crimson Group, we provide our clients with high‑value automation, instrumentation, electrical design, and process operation solutions. With the capabilities of a large enterprise, and the agility and responsiveness of a small company, we are a customer‑focused provider of automation and integrated solutions. Crimson Group provides total integration of design, project management, panel manufacturing, installation/commissioning, maintenance, and repair for North America and select international markets.

What we Offer:

• Competitive compensation.
• Comprehensive benefit package and RRSP plan.
• A company laptop and cell phone reimbursement.
• An environment of continuous learning with the opportunity to enhance your skills & experience and grow within the organization.
• The opportunity to participate in charitable events through our charity, RedTail Community Foundation.

What you will be Doing:

• Book and manage commercial flights for our North American based rotating employees.
• Maintain accurate travel schedules and ensure alignment with rotation schedules.
• Adjust travel as needed for project changes, delays, or emergencies.
• Oversee and manage corporate accommodations.
• Maintain accommodation records and utilization tracking.
• Work closely with operations, HR, and managers to coordinate employee schedules.
• Assist Fleet and Asset Manager with the coordination of employee vehicles.
• Track company assets such as laptops and cell phones.
• Communicate travel details to employees clearly and in a timely manner.
• Respond promptly to travel‑related inquiries and troubleshoot issues as they arise.
• Maintain databases for flight schedules, employee rotations, and accommodation records.
• Track travel costs and support reporting for budgeting purposes.
• Ensure compliance with company travel policies and safety standards.

Your Skills and Qualifications:

• Previous experience in logistics coordination, travel administration, or workforce scheduling (2+ years preferred).
• A pleasant demeanor and a willingness to help where needed.
• Exceptional time management and organizational skills, with the ability to prioritize tasks, multitask, and meet deadlines in a fast‑paced environment.
• Strong communication skills, both verbal and written, with the ability to interact professionally with internal and external stakeholders.
• Attention to detail and accuracy in all work tasks, with a commitment to maintaining high standards of quality and excellence.
• Proficient with Microsoft Office Suite and scheduling/travel management tools.
• Experience in oil & gas, construction, or field‑based industries is an asset.

Important Information

As part of our commitment to maintaining a safe and professional work environment, the Crimson Group of Companies conducts comprehensive background checks and drug and alcohol testing on all prospective employees as part of the final offer process. These checks are intended to verify the accuracy of information provided by candidates and assess any potential risks to the company or its employees. All offers of employment are contingent upon the successful completion of these background checks.

Please note:

We do not accept phone calls regarding job opportunities. To ensure fairness and consistency in our hiring process, all candidates must follow the application instructions outlined in the posting. Thank you for your understanding.