Transfers Administrator, Temporary

Aviso; Toronto; On-site; CAD 46,000 - 55,000; Part time

Benefits offered by this job

Competitive compensation

Health benefits

Generous vacation time

Retirement matching

Education assistance

Social events

Job summary

Aviso Wealth is hiring a Transfers Administrator in Toronto to handle daily transfer processing, approvals, and inquiries. The role requires attention to detail, collaboration with the team, and a proactive approach to learning the transfers ecosystem.

The successful candidate will have 1–2 years in back-office finance, strong MS Office skills, English fluency, and the ability to work EST hours in a dynamic environment.

Qualifications

• Post-secondary education or equivalent experience.
• 1–2 years of back-office admin in a financial securities firm.
• Extremely detail oriented and accurate.
• Strong problem-solving skills.
• Excellent organizational and multi-tasking abilities to meet deadlines.
• Strong team player in Operations.
• Willingness to become a subject matter expert across departments.
• Proficient in Microsoft Office (Outlook, Excel, Word).
• Dataphile, Fundserv, CDS and DTCC experience is a plus.
• Fluency in English; French is a plus; EST hours required.

Responsibilities

• Process transfers in according to service standards.
• Monitor transfers mailbox and incoming mail.
• Initiate manual or ATON transfers, including internal transfers.
• Track transfer status and follow up.
• Provide operational support for transfers to external institutions.
• File transfer documents; shred printed copies.
• Respond to transfers inquiries and escalate as needed.
• Support other transfers staff and special projects.

Skills

Back-office admin

Detail oriented

Problem solving

Organizational skills

Team player

MS Office

English fluency

EST hours

Willingness to become SME

Education

Post-secondary education

Tools

Dataphile

Fundserv

CDS

DTCC

Job description

Aviso Wealth:

At Aviso, we are dedicated to improving the financial well-being of Canadians. As a leading wealth management organization, we are committed to leadership, innovation, partnership, responsibility, and community. Working with talented and energetic professionals who exemplify our values every day, you will quickly notice that our people and dynamic ‘oneaviso’ culture sets us apart. If you are looking for interesting and challenging work, at a company committed to its people, find out more about what Aviso has to offer at www.aviso.ca.

The Opportunity:

We are looking to fill an opening for a Transfers Administrator to join our Transfers team for 6 months.

Reporting to the Supervisor, Transfers, the Transfers Administrator is responsible for daily processing of transfers, reviews and approvals and dealing with escalated items. The successful candidate is collaborative, determined to acquire knowledge and experience and has the enthusiasm and energy to work in a dynamic environment.

Asoneaviso:

• We Care– Youdo the right thing forclients,partnersand colleagues. Youbuild trusted relationships,championservice excellence, andcontribute to a culture where people feel valued and supported

• We Dare–You challenge the status quo with bold ideasand fresh perspectives. Youembrace change, seek opportunities toinnovateand are comfortable exploring new ways of working

• We Share– Youcollaborate openlyand build meaningful relationships. Youseek outdiverse perspectives, share yourknowledgeand work together to helpcolleagues,clientsand partners succeed

• We Deliver– Youtake ownership of your work,honouryourcommitmentsand focus on delivering meaningful results.You hold yourself accountable and continuously look for ways to improve

What your day looks like:

• Process transfer in requests according to service level agreements
• Monitor the transfers mailbox and collect incoming mail
• Initiate new manual or ATON transfers in and transfers out, including internal transfers
• Track status and follow-up on initiated transfers
• Provide operational support for transfers to external institutions
• File completed transfer documents and shred all printed documents
• Review and respond to transfers in inquiries
• Assist / cover others in the Transfers Department as needed
• Handle special projects or other assignments as requested

Your experience and skills:

• Post-secondary education and/or equivalent experience
• Minimum 1-2 years of experience in back-office administration in a financial securities firm
• Extremely detail oriented and accurate
• Strong problem-solving skills
• Excellent organizational and multi-tasking skills to meet required deadlines daily
• Strong team player in the department and across departments
• Strong desire and initiative to become a subject matter expert over time and to reach out and understand the functions of other departments in Operations
• Strong knowledge of Microsoft Office (Outlook, Excel, Word)
• Knowledge and experience of Dataphile, Fundserv, CDS and DTCC is an asset
• Fluency (written and spoken) in English is required and bilingual skills in French are an asset
• Ability to work EST standard hours

Why Aviso Wealth?

At Aviso Wealth, you will find a dynamic and inclusive culture that rewards innovation and celebrates success.
Here are a few things that set us apart:

• Competitive compensation package that rewards and recognizes individual contributions
• Excellent health, dental and insurance benefits to meet the diverse needs of our employees
• Generous vacation time, fitness benefit, parental leave top-up options
• Matching contributions to our retirement program
• Commitment to the continuous improvement of our staff through learning & development and an education assistance program
• Regular social events to foster teamwork

Your Information

By submitting your application, you consent to the collection, use, and disclosure of your provided personal information for the purposes of assessing your qualifications and suitability for employment with Aviso. Your information will be handled in accordance with applicable Canadian privacy laws, including thePersonal Information Protection and Electronic Documents Act (PIPEDA)and relevant provincial legislation. Your data may be shared with authorized personnel involved in the recruitment process and retained only as long as necessary to fulfill these purposes or as required by law.

Further information is available on the Privacy link on our Career Page – Privacy Policies

Equal Employment Opportunity

Aviso welcomes and encourages applications from all qualified individuals including persons with disabilities. If you require an accommodation, we will work with you to meet your needs in all stages of the hiring process.

Company Overview:

Aviso is a leading wealth management and investment services provider for the Canadian financial industry, with approximately $145 billion in total assets under administration and management, and over 1,000 employees. We’re building a comprehensive, technology-enabled, client-centric wealth services ecosystem. Our clients include our partners, advisors, and investors. We’re a trusted partner for nearly all credit unions across Canada, in addition to a wide range of portfolio managers, investment dealers, insurance and trust companies, and introducing brokers. Our partners depend on Aviso for specific solutions that give them a competitive edge in a rapidly evolving, highly competitive industry. Our investment dealer and mutual fund dealer and our insurance services support thousands of investment advisors. Our asset manager, NEI Investments, specializes in investing responsibly. Our online brokerage, Qtrade Direct Investing® empowers self-directed investors, and our fully automated investing service, Qtrade Guided Portfolios® serves investors who prefer a hands‑off approach. Aviso Correspondent Partners provides custodial and carrying broker services to a wide range of firms. We have offices in Toronto, Vancouver, and Montreal. Aviso is backed by the collective strength of our owners: the credit union Centrals, Co-operators/CUMIS, and Desjardins. We’re proud to power businesses that empower investors.

A career with Aviso means being part of a group of talented, energetic professionals who live their values every day, and belonging to an organization dedicated to your success and career development. If you’re looking for interesting and challenging work, at a company committed to its people, apply to join our team.

Salary

This position is posted with an expected salary range of $46,000 - $55,000 CAD annually. Individual compensation packages are based on various factors unique to each candidate and the requirements of the position.