Tournament, Sales and Venue Coordinator

ClubLink; Ajax; On-site; CAD 40,000 - 55,000; Full time

Job summary

A leading golf club in Ajax, Ontario, is seeking a Tournament, Sales and Venue Coordinator to manage events from concept to execution. This full-time contract role requires strong organizational skills and the ability to thrive in a fast-paced environment. Responsibilities include coordinating golf tournaments, managing event logistics, and ensuring excellent communication with clients. The ideal candidate will have 1-3 years of relevant experience and be comfortable working flexible hours. Join us in creating extraordinary event experiences.

Qualifications

• 1-3 years of experience in event coordination, venue management, sales, or a related field.
• Strong organizational and multitasking skills with excellent attention to detail.
• Confident communicator with a customer-first mindset.
• Proficiency with scheduling tools and basic office software.

Responsibilities

• Coordinate and execute golf tournaments and special events.
• Ensure accurate contracts and approvals.
• Oversee execution of events as required.
• Generate accurate invoices and collect payment deposits.

Skills

Event coordination

Venue management

Sales

Customer communication

Organizational skills

Tools

CRM systems

Booking software

Event management platforms

Job description

Deer Creek is Hiring!

Tournament, Sales and Venue Coordinator

Deer Creek Golf Club is looking for a highly organized, people‑oriented Tournament, Sales & Venue Coordinator to help manage events from concept to execution while driving bookings and maintaining smooth day‑to‑day venue operations. This role blends event coordination, sales, and on‑site venue management. This role is perfect for someone who thrives in a fast‑paced, event‑driven environment and loves seeing great experiences come together.

Key Responsibilities

• Primary responsibility will include the professional and efficient coordination and execution of golf tournaments and special events.
• Ensure each event has a signed, accurate and complete contract – if there are revisions, ensure they are approved by the Director of Sales & Events.
• Responsible for coordinating event tastings as required.
• Be present to oversee the execution of golf tournaments and special events, when required.
• Create accurate floor plans and event orders.
• Coordinate linen requirements for all functions.
• Ensure all information is up to date and accurate in various software systems for events.
• Collect all deposit payments for special events.
• Ensure payment for social events are received 10 days prior to the event.
• Generate accurate invoices.
• Ensure confirmed guest counts and event details are accurate and received ten days prior for all events.
• Effectively communicate any late changes to event details with all stakeholders.
• Accommodate all special requests in a suitable manner if possible.

Qualifications

• 1–3 years of experience in event coordination, venue management, sales, or a related field.
• Strong organizational and multitasking skills with excellent attention to detail.
• Confident communicator with a customer‑first mindset.
• Comfortable working nights, weekends, and holidays as events require.
• Proficiency with scheduling tools, CRM systems, booking software or event management platforms and basic office software.
• Ability to remain calm and solution‑focused in live event environments.

Additional Details

This is a full‑time 6 month contract.

ClubLink is an equal‑opportunity employer committed to providing an inclusive workplace. Please contact [e-mail] if a workplace accommodation is needed throughout the selection process. Thank you for your interest in ClubLink.