Total Rewards Coordinator

Pet Valu; Markham; Híbrido; CAD 47.000 - 55.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Hybrid, Flexible Work Options

Learning and Development support Tailo

An inclusive, collaborative culture

Fun company events

Preferred rates for car rentals,Hotels

Gym discounts

Generous employee discounts on our 

Descripción de la vacante

Pet Valu in Markham, Ontario is hiring a Total Rewards Coordinator on a temporary full-time basis with an anticipated end date in July 2027. The role administers benefits, LTD, leaves, workers’ comp, and payroll-related tasks while supporting HRIS and employee experience initiatives in a hybrid work setting.

You will maintain HR records, assist with compliance, and collaborate across HR, payroll, and external providers to ensure accurate and timely delivery of programs and services for employees

Formación

• 1-2 years of administrative Human Resources experience including benefits administration.
• Graduate of a post-secondary program with an HR or Business focus.
• Intermediate experience in Microsoft Word and Microsoft Excel (pivots, lookups, mail merges).
• Ability to work in a fast-paced, collaborative and results driven environment.
• Proven ability to manage confidential and sensitive information in a professional manner.
• Attention to detail, able to prioritize and have a sense of urgency.
• Take the initiative to identify and suggest solutions to issues with an understanding of employee impact.
• Excellent verbal and written communication skills.

Responsabilidades

• Administer group benefits for employees and franchisees, including enrolments, terminations, status changes, and claims support.
• Maintain benefits data in HRIS, ensuring accuracy and proper integration with external vendor systems.
• Respond to benefits-related inquiries and communicate plan details and changes clearly and effectively.
• Support the Group Benefits annual renewal and open enrollment processes by coordinating data requirements, communications, and logistics.
• Prepare and submit information required to meet legislative requirements.
• Support the Employee Share Purchase Plan administration, including employee enquiries as required.
• Reconcile and process invoices for benefits and other HR-related service providers.
• Coordinate Long-Term Disability (LTD) claims, including eligibility reviews, claim package administration, employee support, and carrier communication.
• Maintain accurate leave of absence, disability, and workplace accommodation records within Workday and related systems; conduct regular LTD audits to ensure data accuracy, compliance, and alignment with payroll and benefits administration.
• Follow up on leaves of absence return dates and accommodation requests, for all leave types including illness, parental/maternity leave, etc.
• Support the administration of workers’ compensation claims and coordinate required reporting, documentation, and communication with applicable boards and providers.
• Support return-to-work and accommodation processes in partnership with employees, managers, HR Generalists, and external stakeholders.
• Generate reports and monitor trends related to disability, leave, and workers’ compensation programs to support compliance and continuous improvement.
• Prepare information and coordinate the processing of monthly and biweekly store bonus payments.
• Support compensation-related reviews, including store minimum wage updates.
• Contribute to bi-weekly payroll audits and generate HR reports as required.
• Assist with HRIS maintenance, configuration updates, and data integrity tasks.
• Collaborate with HR and IT teams to troubleshoot and resolve system issues.
• Manage assigned employee inquiries with a focus on timely, helpful, and employee-centric communication.
• Support onboarding and employee experience initiatives such as new hire orientations, wellness events, and goodwill gift coordination.
• Provide employment verification letters and other documentation as requested.
• Participate in HR projects and committees, such as the social and wellness committees.
• Support continuous improvement initiatives related to total rewards and employee service delivery.
• Provide general administrative support to the HR team as needed.
• Provide backfill for Receptionist on lunch and/or days off.

Conocimientos

Attention to detail

Confidentiality

Communication skills

Time management

Educación

HR or Business focus degree

Herramientas

Microsoft Word

Microsoft Excel

Workday

Descripción del empleo

Hybrid: Markham, Ontario

Job Description:

About Us

Pet Valu is Canada’s leading pet specialty retailer, dedicated to strengthening the bond between dedicated pet lovers and their pets. With 50 years of animal careexpertise, weoperateover 800 stores across Canada underseveral banners, including PetValu, Bosley’s, Total Pet, Paulmac’s Pet,Tisol& Chico. Guided by our mission to deliver products, care,expertise, and memorable moments, Pet Valu is a place where people build meaningful careers while making a positive impact on pets and communities. This is a temporary full-time position with an anticipated end date of July 2027.

Job Summary

The Total Rewards Coordinatoris responsible foradministering employee total rewards programs, including group benefits, leaves of absence, long-term disability (LTD), workers’ compensation, bonus processing, and HRIS support. This role ensures theaccurateandtimelydelivery of programs and services that support employee well-being, engagement, and retention. TheCoordinatoracts as a key resource for employees, managers, franchisees, and external providers, responding to inquiries andfacilitatingthe resolution of benefits, leave, disability, and compensation-related matters, as applicable to their groups. Theymaintainaccurateemployee records, support compliance with legislative and company requirements, and coordinate processes related to employee accommodations and return-to-work programs. The role also contributes to payrolland LTDaudits, reporting, onboarding initiatives, and continuous improvement projects that enhance the employee experience and operational effectiveness of the Human Resources function. In addition, the Coordinator will be involved in the Benefits Implementation Project.

Essential Dutiesand Responsibilities

Benefits Administration (Canada & U.S.):

• Administer group benefits for employees and franchisees, including enrolments, terminations, status changes, and claims support

• Maintainbenefitsdata inHRIS, ensuring accuracy and proper integration with external vendor systems.

• Respond to benefits-related inquiries and communicate plandetails andchanges clearly and effectively.

• Support theGroup Benefitsannual renewaland open enrolmentprocessesby coordinating datarequirements, communications, andlogistics.

• Prepareandsubmitinformationrequiredto meet legislative requirements.

• Support the Employee Share Purchase Plan administration, including employee enquires as required.

• Reconcile and process invoices for benefits and other HR-related service providers.

Disability, Leaves & Workers’ Compensation Administration:

• Coordinate Long-Term Disability (LTD) claims, including eligibility reviews, claim package administration, employee support, and carrier communication.

• Maintainaccurateleave of absence, disability, and workplace accommodation records within Workday and related systems; conduct regular LTD audits to ensure data accuracy, compliance, and alignment with payroll and benefits administration.

• In partnership with HR Generalists, follow up on leaves of absence return dates and accommodation requests, asneeded, for all leave types including illness,parental/maternity leave, etc.

• Supportthe administration ofworkers’ compensation claims and coordinate required reporting, documentation, and communication with applicable boards and providers.

• Support return-to-work and accommodation processes in partnership with employees, managers, HRGeneralists, and external stakeholders.

• Generate reports and monitor trends related to disability, leave, and workers’ compensation programs to support compliance and continuous improvement.

Compensation & Reporting Support:

• Prepare information andcoordinate theprocessing ofmonthly and quarterlystorebonus payments.

• Support compensation-related reviews, including store minimum wage updates.

• Contribute to bi-weekly payroll audits and generate HR reportsasrequired.

HRIS Support:

• Assist withHRISmaintenance, configuration updates, and data integrity tasks.

• Collaborate with HR and IT teams to troubleshoot and resolve system issues.

Employee Experience & Communication:

• Manage assignedemployeeinquirieswith a focus ontimely, helpful, and employee-centric communication.

• Support onboarding and employee experience initiatives such as new hire orientations, wellness events, and goodwill gift coordination.

• Provide employment verification letters and other documentation as requested.

Cross-Functional Collaboration & Projects:

• Participate in HR projects and committees, such as the social and wellness committees.

• Support continuous improvement initiatives related to total rewards and employee service delivery.

• Provide general administrative support to the HR team as needed.

• Provide backfill for Receptionist on lunch and/or days off.

Qualification and Experience:

Required:

• 1-2 years of administrative Human Resources experienceincluding benefitsadministration.

• Graduate of a post-secondary program with an HR or Business focus

• Intermediateexperience in Microsoft Word and Microsoft Excel(pivots,lookups, mail merges)

• Ability to work in a fast-paced, collaborative and results driven environment.

• Proven ability to manage confidential and sensitive information in a professional manner.

• Attention to detail, able to prioritize and have a sense of urgency.

• Take the initiative to identify and suggest solutions to issues with an understanding of employee impact.

• Excellent verbal and written communication skills.

Preferred:

• Experience with workers’ compensation administration strongly preferred.

• Experience withWorkdayis an asset.

Compensation:

The targeted salary range for this position is$47,400-$55,000annually. The final offer will be based on factors such as market location, relevant skills,experienceand internal equity.

Ready to join the team?

We’relooking for passionate people who bring strong skills and live ourcorevalues of safety, compassion,expertise, and efficiency every day. Ifyou’reenergized by doing meaningful work, taking pride in what you deliver, and making a real impact for pets, people, and communities,you’llfeel right at home here. Join us and build a career where purpose, care, and excellence come together - because love lives here.

Whywork for us?

At Pet Valu, our people are at the heart of everything we do.We’repassionate about creating an environment where you feel supported, included, and empowered to grow - both personally and professionally.Some of theperksof working with us include:

• Hybrid, Flexible Work Options

• Learning and Development support tailored to you

• An inclusive, collaborative culture where your voice matters

• Fun company events that keep us connected

• Preferred rates for car rentals, hotels, phoneplansand gym discounts

• Generous employee discounts on our products

Pet Valu is an equal opportunity employer committed to inclusion and accessibility. Accommodations are available upon request for candidates taking part in all aspects of the recruitment and selection process,in accordance withthe Accessibility for Ontarians with Disabilities Act (AODA).

At Pet Valu, we are committed to transparency and fairness in our hiring practices. This posting is for an existing vacancy. Pet Valu may use AI enabled technology to assist in the recruitment process for positions. The use of AI helps us ensure we are providing an equitable and streamlined recruitment experience for all applicants. While AI tools support our recruitment process, all decisions throughout the process are made exclusively by Pet Valu’s hiring team. At no stage does AI determine recruitment outcomes.