Time Capture Coordinator

SMS Equipment Inc.; Alberta; Hybrid; CAD 42,000 - 66,000; Full time

Job summary

SMS Equipment is seeking a detail-oriented Time Capture Coordinator to support Payroll Operations in Acheson, AB. Hybrid work arrangement allows remote work up to 2 days per week, with a Monday–Friday schedule and occasional weekend coverage for 3–6 hours.

The role focuses on accurate timecard processing, auditing, and compliance with collective agreements. The successful candidate holds a Grade 12 diploma, with prior office experience in an industrial setting, and demonstrates strong time

Qualifications

• Grade 12 diploma and office experience in an industrial environment.
• Detail-oriented with strong time management.
• Ability to work independently while managing multiple priorities.
• Excellent verbal communication skills.
• Strong organizational skills and data entry accuracy.

Responsibilities

• Process and enter timecards for hourly, union, and supervisory staff into company systems.
• Verify, balance, and audit employee hours for payroll accuracy.
• Ensure hours comply with collective agreements terms.
• Follow up with supervisors on missing approvals and discrepancies.
• Respond to routine employee inquiries and coordinate with HR on time entry matters.
• Maintain electronic records and scanned timecard documentation.
• Protect confidential employee information and uphold payroll integrity.
• Provide additional administrative support as assigned.

Skills

Detail oriented

Time management

Communication

Organization

Independent work

Education

Grade 12 diploma

Job description

Acheson
11285 274 Street
Acheson, AB T7X6P9, CAN

Description

SMS Equipment is looking for a detail-oriented Time Capture Coordinator to support Payroll Operations through the accurate processing, validation, and auditing of employee time records. This role plays a key part in ensuring payroll accuracy, maintaining compliance with collective agreements, and providing administrative support within a fast-paced service environment.

Work Location: Acheson, AB.
Work Arrangement: Hybrid - providing the flexibility to work remotely up to 2 days per week.
Schedule: Monday to Friday, with alternating weekend coverage approximately every 2nd to 3rd weekend for 3-6 hours per day.

What You'll Do

• Process and enter timecards for hourly employees, union employees, and supervisors into company systems.
• Verify, balance, and audit employee hours to ensure accuracy and payroll compliance.
• Ensure employee hours are administered in accordance with applicable collective agreement terms and conditions.
• Follow up with supervisors regarding missing approvals, incomplete timecards, and discrepancies.
• Respond to routine employee inquiries and collaborate with branch personnel and Human Resources regarding time entry matters.
• Maintain electronic records and scanned timecard documentation.
• Protect confidential employee information and maintain the integrity of payroll operations.
• Provide additional administrative support and other duties as assigned.

What You Bring

The successful candidate will have a Grade 12 diploma and previous office experience in an industrial environment. They will be highly detail-oriented with strong time management skills and the ability to work independently while managing multiple priorities.

Other requirements include:

• Excellent verbal communication skills and the ability to effectively exchange information with internal stakeholders.
• Strong organizational skills, attention to detail, and accuracy in data entry.

This position is classified as an Individual Contributor role in SMS Equipment's competency framework, requiring demonstration of core competencies (customer focus, collaboration, and technical/functional expertise).

At SMS Equipment, safety is one of our core values and we care for each other, without exception. Our successful candidate is intrinsically motivated and committed to making safe choices when completing all tasks.

This posting is for an existing vacancy within SMS Equipment. Applications will be accepted until a suitable candidate is hired.

We thank all applicants for their interest. Only those selected to proceed to the next stage of the recruitment process will be contacted.

At SMS Equipment, the right partnership makes everything possible. We're committed to building a diverse and inclusive team and encourage applications from all qualified individuals. Join us and bring your expertise to an organization that valuessafety, authenticity, innovation, performance, and respect.

SMS Equipment offers rewardingcareers in the heavy equipment industry across Canada. As the largest Komatsu dealer in North America, SMS Equipment gives you the opportunity to represent world-class quality in our product offerings and customer service. A few of the many benefits of working with SMS Equipment includecompetitive wages, comprehensive group benefits plan, and RRSP matching.