Timber-Tech Building Solutions - Office Administrator

UpSourced HR; Balzac; On-site; CAD 50,000 - 55,000; Full time

Job summary

A human resources consultancy in Balzac, Alberta is looking for an Office Administrator to ensure efficient office operations. The role involves front desk reception, administrative support, and maintaining organized office systems. The ideal candidate has at least 1-2 years of experience, strong organizational and communication skills, and proficiency in Microsoft Office Suite. This is a full-time position with a salary range of $50,000-$55,000 depending on experience.

Qualifications

• 1-2 years of experience in an administrative or front-office role.
• Strong communication and interpersonal skills.
• Ability to handle confidential information appropriately.

Responsibilities

• Serve as the first point of contact for clients and guests.
• Maintain organized filing systems for administrative documents.
• Monitor and maintain office supply inventory.
• Assist with onboarding new employees.

Skills

Proficiency in Microsoft Office Suite

Strong organizational skills

Excellent communication skills

Attention to detail

Multitasking skills

Education

High school diploma or equivalent

Post-secondary education in Office Administration

Job description

The Office Administrator plays a key role in ensuring the smooth and efficient operation of the Timber-Tech Building Solutions office. This position is responsible for front desk reception duties, administrative support, maintaining organized office systems, and providing general support to management and staff.

Salary : $50,000-$55,000 depending on experience level.

Hours : 8 : 00AM-4 : 00PM Monday-Friday

Job Responsibilities / Duties

Front Desk & Reception

• Serve as the first point of contact for clients, visitors, and vendors;greet guests professionally and direct inquiries appropriately.
• Answer and route phone calls, take messages, and respond to general inquiries.
• Manage incoming and outgoing mail, deliveries, and courier services.

Office Administration

• Maintain organized filing systems for administrative and project documentation.
• Handle data entry tasks accurately, including updating spreadsheets, records, and databases.
• Prepare and distribute internal correspondence, reports, and other documents as required.
• Support management with scheduling, meeting coordination, and document preparation.

Supplies & Inventory

• Monitor and maintain office supply inventory, including ordering and restocking as needed.
• Ensure all office equipment is functional and arrange repairs or maintenance when necessary.
• Manage vendor relationships for office supplies and services.

General Support

• Assist with onboarding new employees and maintaining personnel records as needed.
• Assist with shipping coordination and administration as needed.
• Support company events, staff meetings, and other internal functions.
• Perform other administrative tasks and special projects as assigned.

Requirements / Qualifications

• High school diploma or equivalent required; post-secondary education in Office Administration or related field preferred.
• Minimum 1–2 years of experience in an administrative or front-office role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and general computer literacy.
• Strong organizational and multitasking skills with attention to detail.
• Excellent communication and interpersonal skills.
• Ability to maintain confidentiality and handle sensitive information appropriately.