Tender Coordinator

Pinchin; Mississauga; Remote; CAD 50,000 - 60,000; Full time

Job summary

Pinchin Ltd. is seeking a Tender Coordinator to join our Proposals team in Canada, reporting to the Proposal Manager.

This remote role supports the pipeline of new business opportunities and helps keep the proposal process organized, responsive, and moving forward. You will monitor portals, coordinate bid/no-bid decisions, maintain logs and dashboards, and assist in developing standardized response frameworks and corporate documentation.

Qualifications

• Post-secondary education in Business, Marketing, Communications, Administration, or a related field.
• Experience supporting proposals, bids, tenders, procurement, or a similar coordination function is an asset.
• Familiarity with RFPs, RFQs, EOIs, bid/no-bid processes, and procurement terminology.
• Strong organizational skills with the ability to manage multiple priorities and competing deadlines.

Responsibilities

• Monitor public and private procurement portals to identify relevant opportunities aligned with service lines, regions, and priorities.
• Review, screen, categorize, and distribute opportunities to service leaders and stakeholders, highlighting priority and time-sensitive pursuits.
• Coordinate and track bid/no-bid decisions, follow up with stakeholders, and escalate opportunities requiring timely action.
• Maintain bid logs, opportunity records, and dashboards, tracking key deadlines, addenda, and submission requirements.
• Support proposal development by creating proposal shells, compliance checklists, standardized response frameworks, and corporate documentation packages.
• Maintain and organize proposal resources, including resumes, project profiles, staff biographies, certifications, and corporate information.
• Support proposal teams with document retrieval, content uploads, repository maintenance, archiving, and resume-site management.
• Manage procurement portal accounts and support related administrative requirements, including account maintenance and tracking.
• Gather and maintain procurement and proposal activity data, including pursuits, wins, losses, and hit rates, and prepare pipeline and activity reports for management.

Skills

Proposal coordination

RFPs/RFQs knowledge

Procurement terminology

Attention to detail

Time management

Education

Post-secondary education in Business/Marketing/Communications/Administration

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Job description

Remote - Any Pinchin office location in Canada

Annual Salary Range: CAD $50,000 - $60,000

Organized, detail-oriented, and great at keeping things on track? Join Pinchin as a Tender Coordinator and play an important role in supporting our pipeline of new business opportunities.

Pinchin makes buildings and environments better. We are a multidisciplinary engineering and consulting firm with offices across North America. Our teams bring together expertise in environmental services, compliance, building science and resiliency, occupational health and safety, sustainability, and engineering. We help clients create safe, healthy, and higher performing places through solutions that reflect innovation, care, and deep technical insight.

At Pinchin, we empower our people to uphold unwavering principles and work with purpose to create better outcomes for our clients, communities, and environments.

Pinchin is seeking a Tender Coordinator to join our Proposals team in Canada, reporting to the Proposal Manager.

Role Overview

As a Tender Coordinator, you’ll play an important role in keeping our proposal process organized, responsive, and moving forward. You’ll help identify new opportunities, coordinate tender information, track key deadlines, and maintain the resources our Proposal Group relies on. Your work will help create a strong foundation for the team to focus on developing high-quality, competitive submissions.

Your Role and Action

• Monitor public and private procurement portals to identify relevant opportunities aligned with service lines, regions, and business priorities.
• Review, screen, categorize, and distribute opportunities to appropriate service leaders and stakeholders, highlighting priority and time-sensitive pursuits.
• Coordinate and track bid/no-bid decisions, follow up with stakeholders, and escalte opportunities requiring timely action.
• Maintain bid logs, opportunity records, and dashboards, tracking key deadlines, addenda, mandatory meetings, and submission requirements.
• Support proposal development by creating proposal shells, compliance checklists, standardized response frameworks, and corporate documentation packages.
• Maintain and organize proposal resources, including resumes, project profiles, staff biographies, certifications, corporate information, and supporting materials.
• Support proposal teams with document retrieval, content uploads, repository maintenance, archiving, and resume-site management.
• Manage procurement portal accounts and support related administrative requirements, including account maintenance and associated tracking.
• Gather and maintain procurement and proposal activity data, including pursuits, wins, losses, and hit rates, and prepare pipeline and activity reports for management and business development teams.

What You’ll Bring to Pinchin

The ideal candidate brings a thoughtful and organized approach to their work, communicates effectively across teams, and demonstrates strong attention to detail while managing competing priorities.

• Post-secondary education in Business, Marketing, Communications, Administration, or a related field.
• Experience supporting proposals, bids, tenders, procurement, or a similar coordination function is an asset.
• Familiarity with RFPs, RFQs, EOIs, bid/no-bid processes, and procurement terminology.
• Strong organizational skills with the ability to manage multiple priorities and competing deadlines.
• Excellent attention to detail, with strong proofreading and document management skills.
• A proactive approach to follow-up, particularly around time-sensitive requirements and deadlines.
• Proactive and dependable, with the ability to follow up, identify time-sensitive requirements, and keep activities moving forward.
• Strong proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.

For Current Employees

Current employees are encouraged to speak with their HR Advisor for information on the application process.

Compensation and Assessment

Pay ranges are listed as required by law. Final compensation reflects each candidate’s education, experience, qualifications, and work location.

As part of our recruitment process, we use AI technology to support a fair and consistent evaluation of all applicants.

What makes Pinchin different?

We offer competitive salaries and great benefits. What sets Pinchin apart is our commitment to people and purpose. You will join a team that values curiosity, integrity, and learning. You will grow alongside supportive leaders and subject matter experts who want you to succeed.

Employees enjoy mentoring and career development programs, a flexible workplace that supports work life balance, paid personal days, minimum of three weeks of vacation to start, reimbursement for professional memberships, environmental and community involvement opportunities, a wellness spending account, social activities, team events, corporate hotel rates, and more.

• Some positions may involve online testing during the recruitment process.
• Depending on the assignment, clients may require Government security screening, criminal record verification, or periodic drug and alcohol testing. Depending on the requirements of the position, preference may be given to candidates who are able to efficiently qualify for Government security clearances. (Verification of background information over the previous five years including Canadian residency.)
• We thank all applicants for their interest. Only those selected for an interview will be contacted.

We are committed to employment practices that support a diverse and inclusive workplace. If you require reasonable accommodation during the recruitment process, please let us know.

We make buildings and environments better.