Temporary Part-Time Administrative Assistant II - Schools - Summit Trails Online School

St. Clement's School; Airdrie; On-site; CAD 30,000 - 60,000; Part time

Job summary

A leading educational organization in Alberta is seeking a part-time Administrative Assistant II for Summit Trails Online School. This role involves providing vital administrative support, maintaining accurate student records, and ensuring excellent service to staff and community. Ideal candidates should have a relevant certificate or diploma and experience in an administrative role. The position offers 30 hours/week until June 30, 2026, with applications due by January 2, 2026.

Benefits

6% vacation pay

Professional development opportunities

Qualifications

• Previous experience with customer service in a fast-paced environment is required.
• Experience with Student Information Records Systems is considered an asset.

Responsibilities

• Maintains student permanent records, school records, and student enrolments using data management programs.
• Schedules appointments, books meeting rooms, and communicates with participants.
• Provides excellent service to school staff, students, and the public.

Skills

Outstanding communication and customer service skills

Highly effective organizational and prioritization skills

Ability to think critically and deal with changing priorities in a fast-paced environment

Education

Certificate or diploma in office management, business administration, or a related field

Two or more years’ experience in an administrative assistant role in an office environment

Tools

Microsoft Office Suite

Job description

Company Overview

As a rapidly growing school division in Alberta, Rocky View Schools (RVS) supports the educational needs of more than 29,000 students from Kindergarten to Grade 12 in 53 schools to ensure they learn, belong and succeed.

RVS is situated on the traditional territories of the Treaty 7 region of Southern Alberta including the Siksikaitsitapi (Siksika, Kainai, Piikani, Amskapi Pikuni), the Tsuutina, the Îyâxe Nakoda Nations (Bearspaw, Chiniki, Goodstoney), and the Rocky View Métis District.

Our team is committed to creating positive, safe and inclusive environments for students to learn and for staff to work together. RVS encourages applications from individuals who can help shape and embody our core values of Leadership, People, Community and Innovation, and support our vision that RVS is a world‑class learning organization where all students achieve their absolute best.

The Opportunity

RVS invites applications for a temporary, part‑time (30 hrs/wk) Administrative Assistant II - Schools position at Summit Trails Online School, starting immediately until June 30, 2026.

Summit Trails Online High School serves students from grades 10‑12. For more information regarding this school, please visit https://summittrails.rockyview.ab.ca/.

The Administrative Assistant II - School is responsible for a variety of office administration and clerical duties to support school staff, students, parents, and community members across Rocky View Schools (RVS). Reporting to the Principal, the Administrative Assistant II - Schools provides excellent service to callers and visitors, maintains accurate student records, supports the schedules of the school administrators, and provides administrative support as assigned.

Responsibilities Include

• Maintains student permanent records, school records, student enrolments, attendance, and month‑end reports using various data management programs in a confidential manner
• Creates a variety of written documents in a professional manner as required.
• Schedules appointments, books meeting rooms, and communicates with participants in a timely manner as required.
• Assists with orientation of new school staff.
• Organizes and facilitates school announcements.
• Provides excellent service to school staff, students and the public, including answering and directing phone calls in a courteous and professional manner.
• Greets substitute teachers and substitute support staff and provides necessary resources.
• Prepares, distributes, collects, and categorizes various school forms.
• Accepts, distributes and expedites mail, couriered and delivered items.
• Collaborates with team members to identify efficient work flow in the school office.
• Completes a variety of clerical duties in a fast‑paced work environment by assigned deadlines.
• Supervises students in the infirmary.
• Supports the financial duties, and other administrative tasks as required.
• Supports the administration of the community rental of the school/facility as required.

Education/Experience

• Certificate or diploma in office management, business administration, or a related field.
• Two or more years’ experience in an administrative assistant role in an office environment.
• Previous experience with customer service in a fast‑paced environment.
• Previous experience within a school division and/or with Student Information Records Systems is considered an asset.

Knowledge and Skills

• Outstanding communication and customer service skills.
• Highly effective organizational and prioritization skills.
• Demonstrated ability to deal with a variety of complex and sensitive issues professionally and in a timely manner.
• Ability to successfully work in a team environment as well as independently with minimal supervision.
• Ability to think critically and deal with changing priorities in a fast‑paced environment.
• Proficient in Microsoft Office Suite and web‑based applications.

Rocky View Schools Benefits

• 6% vacation pay.
• As this is a temporary position, there are no benefits, pension or sick time.
• RVS employees who are ineligible for employer paid benefits may access the supplemental benefits package at their own cost.
• Professional development and training opportunities.

Pre‑Employment Requirements

• The successful candidate must submit a current Criminal Record with Vulnerable Sector Check within 30 days of the start of your employment.
• Proof of qualifications/education as required by the position.
• Applicants must provide a professional letter of reference, attached to the job application, from their most recent supervisor, relevant to the job opportunity, written on company letterhead, signed and dated within the past 18 months.

How to Apply

We request all applications be placed through http://rockyview.simplication.com/. Applications must include your cover letter, resume, proof of qualifications and a professional letter of reference.

Please submit your application by January 2, 2026 at 4:30 pm MST quoting job code #3998073. Interviews will be held the week of January 5, 2026.

Rocky View Schools

Human Resources

https://www.rockyview.ab.ca/careers/current_opportunities

We appreciate and consider all applications; however, only those candidates selected for an interview will be contacted. Applicants may be contacted via email or by phone for an interview. Please ensure your online profile information is up to date so there is no delay in contacting you.