TEMPORARY ADMINISTRATIVE ASSISTANT - HUMAN RESOURCES

Northeastern Catholic District School Board; Timmins; On-site; CAD 60,000 - 80,000; Full time

Job summary

A local educational institution in Timmins is seeking a Temporary Administrative Assistant for Human Resources. The candidate will manage HR correspondence, prepare reports, and maintain personnel files while supporting hiring processes. Applicants should have a diploma in office administration or HR, experience in HR, and strong communication skills. This role offers a competitive salary of $30.74 to $37.20 per hour and an opportunity to work in a dynamic environment.

Qualifications

• Completion of a post-secondary diploma in office administration, human resources, business or related area.
• Two to five years of experience working in a Human Resources environment will be considered an asset.
• 3-5 years experience in an office setting, preferably in Human Resources.

Responsibilities

• Drafts correspondence, reports and various documents for the Manager of Human Resources.
• Ensures that a hiring package is available to all new personnel.
• Processes new hires, terminations and data updates using the HRIS and automated dispatch system.

Skills

Excellent written and oral communication skills

Ability to draft reports and correspondence

High level of professional discretion, tact and diplomacy

Strong sense of initiative and time management skills

Exceptional interpersonal, organizational and time-management skills

Education

Post-secondary diploma in office administration, human resources, business or related area

Tools

HRIS

Spreadsheets

Database applications

Word processors

Job description

Overview

TEMPORARY ADMINISTRATIVE ASSISTANT - HUMAN RESOURCES

Timmins, ON

Effective Immediately and extending until further notice

Salary: $30.74-$37.20/hour

Responsibilities

• Receives, acknowledges, distributes and files correspondence directed to the Manager of Human Resources, including responses to employment and promotion opportunities and requests for leaves.
• Drafts correspondence, reports and various documents for the Manager of Human Resources.
• Attends meetings (including Negotiations Committee) and prepares agendas and minutes; prepares the final memorandum of agreement and the revised text of the collective agreements including terms and conditions of employment documents for non-unionized staff members.
• Prepares, updates and files documents originating from the office of the Manager of Human Resources; informs payroll of pertinent information, and maintains all personnel files.
• Ensures that a hiring package is available to all new personnel, enrolls new employees in benefit programs where applicable, and notifies payroll of applicable deductions.
• Ensures that seniority lists are prepared in accordance with the terms of the respective collective agreements.
• Processes new hires, terminations and data updates using the HRIS and automated dispatch system; provides support to administrators and staff on use of these systems.
• Maintains a list and prepares reports on employee assignment status, seniority, vacation entitlement, and leave provisions if any.
• Inputs accident report data into tracking software and prepares reports.
• Responds to inquiries related to group benefits, and redirects to plan administrator as appropriate.
• Assists the Manager of Human Resources with tracking of budget expenses and prepares reports accordingly.
• Tracks performance appraisal data and prepares the annual report on non-teaching personnel designated to participate in the review process.
• Responds to inquiries related to the various job postings, job applications, and the recruitment and selection process.
• Performs all other related duties as requested by the Manager of Human Resources.

Qualifications

• Completion of a post-secondary diploma in office administration, human resources, business or related area.
• Two to Five years of experience working in a Human Resources environment will be considered an asset.
• Excellent written and oral communication skills.
• Demonstrated ability to draft reports and correspondence.
• High level of professional discretion, tact and diplomacy, strong sense of initiative and time management skills.
• Knowledge of office and filing operations.
• Proficiency in the use of an HRIS, spreadsheets, database applications and word processors.
• Ability to prioritize a variety of tasks.
• Exceptional interpersonal, organizational and time-management skills.
• 3-5 years experience in an office setting, preferably in Human Resources.

Interested applicants must forward a cover letter quoting competition number, a resume highlighting education and experience, and the names of three professional references. Applications may be sent to the undersigned in confidence no later than December 15, 2025 @ 12 PM.

Contact

Northeastern Catholic District School Board

[e-mail]

Equal opportunity statement

We are an equal opportunity employer.

Candidates requiring accommodation in accordance with the

383 Birch St N, Timmins, ON P4N 6E8, Canada