Technical Specifications Coordinator

SYSTRA Canada; Montreal (administrative region); On-site; CAD 90,000 - 125,000; Full time

Job summary

SYSTRA Canada is seeking a Technical Specifications Coordinator to lead standards, templates, and governance for project-wide specifications in the High-Speed Rail programme.

You will coordinate across stations, civil infrastructure, rail systems, and utilities, ensuring alignment with design, procurement, and regulatory requirements. Strong focus on QA, traceability, and continuous improvement is expected.

Qualifications

• Accredited degree in Architecture, Engineering, Construction Engineering, or related discipline.
• P.Eng./Architect/CSC credential considered an asset.
• Bilingual English/French preferred.

Responsibilities

• Lead the development, coordination, integration, and quality assurance of technical specifications across the High-Speed Rail programme.
• Ensure consistency, traceability, and compliance of technical specifications across all disciplines and packages.
• Coordinate specification activities across stations, civil infrastructure, rail systems, track systems, utilities.
• Lead development of specification packages for procurement and tender; support clarifications.
• Maintain centralized library of approved specifications and promote knowledge sharing.

Skills

Exceptional attention to detail

Analytical thinking

Problem-solving

Stakeholder management

Collaboration

Risk management

Education

Engineering degree

Professional credential (P.Eng./Architect/CSC)

Tools

DOORS

BIM software

Job description

• Bilingual (English/French) preferred

SYSTRA Canada is part of the SYSTRA group, an international consulting and engineering group, a world leader in the design of transport infrastructures. SYSTRA Canada is an engineering and consulting firm whose primary focus is to offer transportation solutions, whether for passengers or goods: feasibility studies of building a new railway line, increasing the capacity of the existing infrastructure, privatization of a railway.

Understand better who we are by visiting www.systracanada.com.

Context

Reporting to the workstream Design Director and working in close collaboration with discipline leads, system engineering teams, civil infrastructure, rail systems, procurement, and project controls, the Technical Specifications Coordinator will lead the development, coordination, integration, and quality assurance of technical specifications across the High-Speed Rail (HSR) programme.

This role is responsible for ensuring consistency, completeness, traceability, and compliance of technical specifications across all engineering disciplines and project packages, from concept development through procurement and delivery.

The Technical Specifications Coordinator will act as the central focal point for technical specifications management, ensuring alignment between project requirements, design outputs, procurement strategies, regulatory obligations, and lifecycle performance objectives.

Missions/Main Duties

Specifications Leadership and Governance

• Establish standards, templates, and governance processes for the preparation and control of technical specifications across all project packages.
• Ensure consistency in specification structure, terminology, performance criteria, and document quality across all disciplines.
• Define specification development workflows, review cycles, approval processes, and document control requirements.
• Support implementation of configuration management and change control processes for specifications.
• Ensure technical specifications remain aligned with project requirements, baseline decisions, and design maturity.
• Coordinate specification activities across:
  • Stations and/or Operations and maintenance facilities
  • Civil infrastructure
  • Track systems
  • Rail systems
  • Utilities and interfaces

Development and Coordination of Technical Specifications

• Lead the preparation, consolidation, and coordination of technical specifications across project phases.
• Support discipline teams in translating design intent into clear, measurable, and procurement-ready technical requirements.
• Coordinate with engineering leads to ensure specifications properly reflect:
  • Functional requirements
  • Performance requirements
  • Safety requirements
  • Operational requirements
  • Maintainability requirements
  • Sustainability objectives
• Ensure compatibility and consistency between:
  • Technical specifications
  • Design drawings
  • Design reports
  • Interface registers
  • Requirements databases
• Identify specification gaps, overlaps, inconsistencies, or conflicting requirements and drive timely resolution.

Standards, Codes, and Regulatory Compliance

• Ensure specifications comply with applicable:
  • Canadian codes and standards
  • CSA standards
  • Transport Canada requirements
  • Provincial regulations
  • Environmental requirements
  • Safety and accessibility requirements
• Support interpretation and application of international railway standards where applicable.
• Maintain awareness of evolving industry standards, technical innovations, and regulatory changes relevant to HSR.
• Provide technical guidance to teams regarding standards implementation.

Procurement and Tender Support

• Support procurement teams in developing specification packages for tender.
• Ensure specifications clearly define:
  • Scope boundaries
  • Technical requirements
  • Performance criteria
  • Acceptance criteria
  • Testing and commissioning requirements
  • Interface responsibilities
• Support technical clarifications during procurement.
• Participate in:
  • Bidder technical reviews
  • Tender clarifications
  • Technical proposal evaluations
  • Contract documentation reviews
• Ensure specifications support fair competition and technical risk mitigation.

Quality Assurance and Continuous Improvement

• Conduct quality reviews of technical specifications before issuance.
• Verify consistency between specifications and design deliverables.
• Support internal technical audits and lessons learned exercises.
• Identify opportunities for standardization, simplification, and continuous improvement.
• Maintain a centralized library of approved specifications, templates, and technical references.
• Support knowledge sharing across engineering teams.

Digital Integration and Data Management

• Coordinate integration of specifications with:
  • Requirements management systems
  • Document management platforms
  • BIM and digital engineering tools
  • Asset information models
  • Digital twin systems
• Ensure specification data is properly structured for future operations and asset management use.
• Support traceability between requirements, specifications, verification, and acceptance criteria.

Profile/Skills

Experience & Technical Competencies

• Accredited degree in Architecture, Engineering, Construction Engineering, or related discipline
• Professional Engineer (P.Eng.), Registered Architect, CSC certification, or eligibility considered an asset
• Bilingual (English/French) preferred
• Minimum 10+ years of experience in technical specifications, engineering design coordination, or major infrastructure projects
• Experience in rail, transit, transportation, buildings, or complex infrastructure projects preferred
• Experience preparing technical specifications for large multidisciplinary projects
• Experience supporting procurement and contract documentation
• Experience with Design-Build, Alliance, or PPP delivery models is considered an asset.

Technical Expertise

Strong Understanding Of

• Construction specifications writing
• Performance-based specifications
• Engineering design coordination
• Procurement documentation
• Contract technical requirements
• Building systems and infrastructure systems
• Materials and construction methodologies
• Quality assurance processes
• Configuration management
• Interface management
• BIM and digital engineering environments

Knowledge Of

• CSI / CSC specification principles
• Canadian construction and engineering codes
• Railway standards and infrastructure requirements
• Requirements management tools (DOORS, etc.) is an asset

Soft Skills

• Exceptional attention to detail
• Strong analytical and problem-solving skills
• Ability to synthesize multidisciplinary technical inputs
• Excellent written communication and technical writing skillsStrong stakeholder coordination capabilities
• Ability to work under tight programme deadlines
• Collaborative mindset with multidisciplinary teams
• Proactive approach to risk identification and issue resolution

This Role Requires Strong Organization And Technical Communication

• Exceptional attention to detail
• Strong analytical and problem-solving skills
• Ability to synthesize multidisciplinary technical inputs
• Excellent written communication and technical writing skills
• Strong stakeholder coordination capabilities
• Ability to work under tight programme deadlines
• Collaborative mindset with multidisciplinary teams
• Proactive approach to risk identification and issue resolution

SYSTRA Canada is committed to having a diverse and inclusive workforce. We are an Equal Opportunity Employer that values applications from all and offers employment equity based on the merits and abilities of candidates and personnel.

Note: In this description, the masculine gender is used for easy reading purposes and includes the feminine.

We use AI-enabled tools in our recruitment platform (iCIMS) for tasks like resume parsing and candidate matching. These tools do not make hiring decisions; all applications are reviewed by a human recruiter, and final decisions are made by our hiring team.

For questions about our hiring process or AI tools, please contact [email protected].