Technical Services Clerk (Clerk 4)

Government of Nova Scotia; Halifax; On-site; CAD 80,000 - 100,000; Full time

Job summary

A provincial government agency in Halifax is seeking a Clerk 4 to support its operational and procurement functions within the Real Estate and Infrastructure Management Division. The ideal candidate will have over five years of experience in government procurement and proficiency in tools like S4 and Ariba. This role offers a competitive salary range and a wide array of employee benefits, including a pension plan and professional development opportunities.

Benefits

Defined Benefit Pension Plan

Health and Dental Insurance

Employee and Family Assistance Programs

Qualifications

• Five years of related experience in procurement.
• Proficiency in data entry and Microsoft Office tools required.
• Strong coordination and organization skills essential.

Responsibilities

• Provide procurement support ensuring accuracy and compliance.
• Collaborate with stakeholders to validate requests.
• Prepare tender documents in Ariba and manage standing offers.

Skills

Government procurement policies

Data entry

Spreadsheet software

Microsoft Office Suite

Organizational skills

Education

Completed related bachelor's degree

Completed related diploma

Tools

S4

Ariba

Job description

About Us

Maintaining and building our Provincial infrastructure is no small job. The Real Estate and Infrastructure Management Division at the Department of Public Works supports Nova Scotia’s 2,400 buildings and infrastructure assets across a wide range of clients. We maintain and support various government buildings and other built assets, including museums, core buildings and office buildings supporting the work of government, correctional centres, and justice centres.

About Our Opportunity

Reporting to the Manager of Business Services, the Clerk 4 plays a vital role in supporting the operational and procurement functions of the Real Estate and Infrastructure Management Division within the Department of Public Works.

Primary Accountabilities

You will provide critical procurement support to the Real Estate and Infrastructure Management Branch, ensuring accuracy, compliance, and efficiency across all purchasing activities. Collaborates with internal stakeholders to validate procurement requests, secure senior management approvals, and prepare front-end tender documents in Ariba and SAP S4 purchase orders. Manages standing offer purchases in accordance with government directives, verifies offer details, and supports agreement administration.

Qualifications and Experience

You have five (5) years of related experience. An equivalent combination of education, training and experience will be considered. You have experience in government procurement policies, S4, Ariba, Microsoft Office Suite and reporting.

Proficiency in data entry and extensive knowledge in spreadsheet software and creation, word processing, and email applications is essential.

You must demonstrate excellent coordination and organization skills along with experience in maintaining records in both manual and computerized environments.

The following qualifications are considered assets :

• Completed course work in bookkeeping and accounting;
• Familiarity with STAR / STOR;
• Experience with preparation of buildingconstruction quantity documents;and
• Experience with S4(or equivalent).

As the ideal candidate, you have exceptional planning and organizational skills to assist with the efficient operation of our office. You are an analytical thinker who presents information in a clear, concise manner. You are also a self-motivated individual who works both independently with minimal supervision and participates fully as an effective team player.

You maintain a professional and courteous disposition and hold a high standard for client and customer service.

We will assess the above qualifications and competencies using one or more of the following tools : written examination, standardized tests, oral presentations, interview(s), and reference checks.

Equivalency

An equivalent combination of relevant training and experience will be considered. Related equivalencies include, but are not limited to :

• A completed related bachelor’s degree and one (1) year of experience
• A completed related diploma and three (3) years of experience

Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.

Benefits

Based on the employment status and union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as aDefined Benefit Pension Plan, Health, Dental, Life Insurance, General illness, Short and Long Term Disability, Vacation and Employee and Family Assistance Programs. For information on all our Benefit program offerings, click here : Benefits for government employees.

Working Conditions

• Normal work week is 35hours / week, 7 hours / day.
• May be required to work overtime on occasion.
• Typically located in a comfortable office environment.
• Much of the time is spent in a comfortable position with frequent opportunity to move about.
• Regularly reads and interprets multiple sources of information, regular requirement to type, read and work on a computer.
• May experience pressure with deadlines and need for accuracy.

What We Offer

• Career development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career
• Engaging workplace : our employees feel valued, respected, connected, and tuned in, we have forward-thinking policies and strategies
• Countless career paths

Pay Grade : CL 22 Salary Range : $1,;- $2,;Bi-Weekly