Technical Records Coordinator

Flair Airlines; Calgary; On-site; CAD 50,000 - 70,000; Full time

Job summary

A leading airline company in Calgary is seeking a Technical Records Coordinator to maintain and manage the technical library for aircraft and maintenance documentation. This role involves ensuring compliance with regulatory standards and supporting safe aircraft operations. The ideal candidate will have 1-3 years of experience in a similar role and proficiency in Microsoft Office. Join a team dedicated to making air travel accessible for everyone.

Benefits

Comprehensive salary

Medical and dental coverage

Pension plan with employer-matched contributions

Unlimited travel perks

Qualifications

• 1 to 3 years of experience in a similar role, preferably in a Technical Library or Aircraft Records environment.
• Hands-on experience conducting audits and quality checks on technical documentation.
• Strong understanding of aircraft manuals and regulatory documentation.

Responsibilities

• Maintain a comprehensive online technical library of aircraft and maintenance documentation.
• Track and manage technical publications using the library database.
• Ensure timely distribution of technical manuals and revisions.

Skills

Organizational skills

Attention to detail

Multitasking

Analytical thinking

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

AMOS

Job description

Take Your Career to New Heights with Flair Airlines

We’re here to make air travel affordable for everyone, and we’re looking for talented individuals who want to help us continue changing the industry for the better. As Canada’s most reliable airline, we're all about offering real value. As we continue to expand our network, increase flight frequencies, and introduce more services, we’re looking for passionate team members to help us in our mission to make air travel accessible for everyone. We know who we are, and we’re confident in our approach - but we don’t take ourselves too seriously.

Your Team

Join the Maintenance Planning team at Flair as a Technical Records Coordinator, where precision and organization are essential to supporting safe and efficient aircraft operations. Reporting to the Maintenance Planning Supervisor, you will be responsible for maintaining and managing the technical library, including aircraft manuals, maintenance publications, and other critical documentation. In this role, you will ensure all technical records are accurately organized, current, and compliant with regulatory standards, playing a key part in supporting maintenance and operational teams. You’ll work independently in a hangar, storeroom, or office environment and may occasionally travel to support documentation needs at other locations. Physical tasks may include prolonged standing, reaching, bending, and climbing, all performed with a strong focus on safety and detail.

This position is based on‑site at our Calgary, AB (YYC) office.

A Day In The Life

As a Technical Records Coordinator, you will:

• Maintain a comprehensive and up‑to‑date online technical library of aircraft and maintenance documentation for use by company personnel and approved vendors
• Track and manage all technical publications using the library database, implementing effective systems for inventory control and version management
• Ensure timely distribution of technical manuals, publications, and revisions across the organization to support operational accuracy and compliance.
• Coordinate the distribution, collection, assembly, and replacement of all maintenance‑related manuals and technical documents.
• Monitor and update all company manuals, aircraft technical publications, STC provider/manufacturer manuals, and service bulletins to ensure revision compliance.
• Manage user access to MyBoeingFleet and other OEM portals for authorized company employees.
• Assist in the maintenance and organization of aircraft technical records in accordance with regulatory requirements and company standards.
• Perform spot checks and audits of completed log pages, work packages, and work cards, with a focus on Service Bulletin (SB) and Airworthiness Directive (AD) compliance.
• Maintain accurate records of Minimum Equipment List (MEL) extension activity and ensure documentation is retained per regulatory guidelines.
• Manage the records inventory using an Access database, ensuring accuracy and accessibility.
• Organize, compile, and prepare records for secure transfer to off‑site storage facilities.
• Coordinate storage and retrieval of records with off‑site vendors, maintaining proper documentation and tracking.
• Perform additional duties as assigned by the Maintenance Planning Supervisor to support department needs.

What You Bring To The Role

The preferred candidate should exemplify Flair's core values of respect, honesty, accountability, and efficiency while demonstrating success in previous roles. Additionally, we are seeking individuals who possess:

• Education:
  • High school diploma or equivalent.
• Experience:
  • 1 to 3 years of experience in a similar role, preferably in a Technical Library or Aircraft Records environment.
  • Hands‑on experience conducting audits and quality checks on technical documentation.
  • Strong understanding of aircraft manuals, technical publications, and regulatory documentation.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) is essential.
  • Experience with computer‑based maintenance software; familiarity with AMOS is considered an asset.
• Skills and Abilities:
  • Proven ability to thrive in a high‑pressure, deadline‑driven, and fast‑paced work environment.
  • Strong organizational skills with a detail‑oriented approach to managing technical documentation.
  • Effective multitasking capabilities with the ability to prioritize and maintain a structured workflow.
  • Excellent collaboration skills with the ability to work cross‑functionally with Maintenance, Engineering, Materials, and Operations teams.
  • Solid analytical thinking, decision‑making, and problem‑solving skills.
• Requirements:
  • Clear criminal record check and satisfactory references.
  • Must be legally eligible to work in Canada without restriction.

Why You’ll Love Working Here

At Flair, we prioritize our teams by cultivating a supportive, collaborative work environment filled with opportunities for growth. Investing in our people is at the heart of what we do because your success fuels our collective achievements. We are dedicated to fostering a workplace where leaders thrive, innovation flourishes, and every team member feels valued and empowered.

Benefits

From the moment you join us, you’ll have access to a comprehensive benefits package designed to support your well‑being - because when you’re at your best, so are we. This benefits package includes:

• Comprehensive Salary - A salary that reflects your experience and contributions.
• Comprehensive Benefits - Competitive medical and dental coverage, disability insurance, life insurance, and an employee and family assistance program.
• Retirement Savings - A pension plan with employer‑matched contributions.
• Unlimited Travel Perks - Enjoy free and discounted flights for you and your travel companions.

If you’re ready to join a team that’s bold, innovative, and fun, we want to hear from you!

Your Career, Your Journey - Join Flair!

If you’re ready to embark on this exciting journey with Flair Airlines, please submit your resume through the job posting and answer a few questions about your experience and suitability for the role. We look forward to your application.

Apply by: When a successful candidate is identified.

At Flair, we’re committed to building an inclusive, equal, and accessible workplace that welcomes diverse talent. We encourage candidates from all backgrounds to apply. If you need accommodation during the selection process, just let us know. We thank all applicants for their interest in Flair; however, only those selected to continue in the process will be contacted.

Website: flyflair.com