Technical Event Producer (Contract)

TED; Vancouver; Hybrid; CAD 30,000 - 60,000; Part time

Job summary

A global nonprofit organization is seeking a Technical Producer to lead the IT networking and AV systems for their flagship conference. Responsibilities include overseeing technical planning, managing vendor relationships, and ensuring compliance and quality across event spaces. The ideal candidate has over 5 years of experience in technical event production and excels in communication and organization. This contract role offers a competitive pay rate and the opportunity to work remotely during planning phases.

Benefits

Competitive compensation

Inclusive hiring process

Qualifications

• 5+ years in technical event production with increasing responsibility.
• Strong fluency in event power, IT networking, AV, simulcast workflows, and equipment rentals.
• Proficient in managing vendors and contracts.

Responsibilities

• Plan and deliver technical infrastructure for events.
• Collect requirements and create actionable technical scopes.
• Manage and oversee AV, lighting, and equipment deployment.

Skills

Event technical production

Vendor management

Stakeholder management

IT networking

AV systems knowledge

Communication skills

Organizational skills

Education

Degree/diploma in event management or project management

Tools

Microsoft Office

Google Workspace

Airtable

Job description

TED is a global nonprofit dedicated to spreading ideas that matter — through talks, conferences, and experiences that connect and inspire. Our events bring together diverse voices to share ideas that shape the future.

TED is an equal opportunity employer and contractor engager committed to diversity, equity, and inclusion. We welcome applicants from all backgrounds and provide reasonable accommodation throughout the hiring process.

Job Description

THE ROLE

TED is seeking a Technical Producer with deep expertise in event IT networking, AV systems, simulcast, and temporary event power. You’ll lead technical planning and delivery for TED’s flagship conference—overseeing vendor strategy, infrastructure design, onsite execution, and coordinated pre-planning with the wider TED event teams.

The pay rate for this role is equivalent to $28-$33 CAD per hour or $20-$24 USD per hour. This is a contract role from January 2026 to April 2026.

WHAT YOU'LL DO

• Plan and deliver technical infrastructure
• Lead early-stage technical planning across electrical, power distribution, and IT networking.
• Collect requirements from all workstreams (line production in the main theatre, exhibits, partners and events team) and translate them into clear, actionable technical scopes.
• RFP, select, and manage electrical, networking, and infrastructure vendors; ensure venue readiness and compliance.
• Oversee onsite install, testing, validation, and handoff in partnership with specific TED teams.
• Own AV, lighting, and equipment deployment
• Consolidate AV and rental needs across teams; run competitive RFPs and negotiate contracts.
• Supervise delivery, setup, continuity, and strike for AV, lighting, and computing equipment.
• Maintain TED standards and quality across all spaces.
• Work within TED operations to define simulcast layout, screen requirements, sound, routing, and distribution.
• Manage, monitor logistics and placement; oversee stands/builds and all visual/audio feed paths.
• Ensure seamless onsite execution and feed reliability across locations.
• Vendor, budget, and project leadership
• Build strong vendor relationships; manage schedules, change orders, and daily communication.
• Develop and track budgets, reconcile invoices, and proactively flag risks.
• Ensure projects are delivered efficiently and on schedule, providing consistent updates and project progress as necessary (meetings, written requests, etc.)
• Provide timelines, documentation, and updates; run cross-team planning meetings.
• Maintain & update event details and shared databases, budget tracking tools, presentations, and operational materials on a regular and ongoing basis.
• Uphold TED’s brand and experience standards.

HOW WE WORK

Location: Remote during planning; onsite in Vancouver during execution.
Collaboration: Close partnership with exclusive venue suppliers, external vendors, partners, and internal TED teams.
Values: Excellence, reliability, inclusivity, innovation.

Qualifications

• 5+ years in technical event production with increasing responsibility.
• Proven vendor and contract management experience.
• Strong fluency in event power, IT networking, AV, simulcast workflows, and equipment rentals.
• Excellent communication and stakeholder management skills.
• Highly organized, proactive, and calm under pressure.
• Proficient in Microsoft Office, Google Workspace, Airtable.
• Degree/diploma in event management, project management, or similar.
• Experience with multi-venue or simulcast-heavy events.
• Familiarity with venue electrical standards and IT security.

Additional Information

• Contract role aligned to the event calendar and production milestones
• Competitive compensation
• Inclusive Hiring, we value diversity and encourage applicants who may not meet every qualification