Team Experience Coordinator - Onsite Recruitment and Onboarding

Schlegel Villages; Windsor; On-site; CAD 45,000 - 60,000; Full time

Job summary

A community-focused organization in Windsor, Ontario, is seeking a full-time Team Experience Coordinator to manage recruitment and onboarding processes. The ideal candidate will engage with village leaders and support new team members through their first days. Strong organizational and interpersonal skills are essential for this role, giving you the opportunity to contribute to a supportive work culture and personal growth.

Benefits

Competitive salary and benefits

Opportunities for growth and development

Generous rewards and recognition

Qualifications

• Ability to learn HRIS tracker quickly.
• Ability to manage multiple demands with accuracy.
• Strong communication skills with candidates and team.

Responsibilities

• Connect with leaders to obtain village vacancies.
• Facilitate onboarding process for new team members.
• Support leaders in hiring processes.

Skills

Strong computer skills

Organizational skills

Interpersonal skills

Tools

MS Excel

HRIS tracker

MS Teams

Job description

Job Details

Full-time Team Experience Coordinator (TEC) at The Village at St Clair, located in Windsor, Ontario.

Description

The Village at St Clair is looking for a full‑time TEC who will provide recruitment and onboarding support to the leadership team.

How Schlegel Villages Supports Our Team Members

• Competitive salary and benefits
• Significant opportunities for growth and development: Our leaders come from within
• Ongoing Team Member Appreciation incentives and generous rewards and recognition
• Extended health benefits & retirement savings
• Individualized assistance for team member education and development
• Loans and scholarships to help our team members realize their greatest potential
• Financial hardship support program: Wilfred Schlegel Hope Fund
• A unique family culture: Every person in every village is a branch of our family tree

Recruitment

Job Responsibilities

• Connect with village leaders to obtain village vacancies requiring external recruitment efforts.
• Keep track of village vacancies to begin the external recruitment process.
• Go through candidates’ resumes, schedule the first interviews, and forward the notes to hiring leaders for the second interviews.
• When requested by the leader, coordinate second interviews with candidates.
• Either facilitate the interview themselves if requested by the hiring leader.
• Support the leader in the facilitation of the second interview.
• Follow up with the leader if the candidate is being declined.
• Support leaders in hiring team members.
• Confirm verbal offer has been made, or extend verbal offer.
• Confirm contract details (e.g., rate, neighborhood, FT/PT/Temp/Casual) from the leader to start the contract extension process.

Onboarding

• Facilitate first day at the village for new team members.
• Schedule lifts and transfers training with a kinesiologist.
• Check outstanding Crossroads mandatory training status, and follow up with the team member to offer assistance if required.
• Collect outstanding documents (e.g., vulnerable sector check, TB test) and upload them into Crossroads.
• Schedule leaders to meet their new team member, and provide the on‑the‑job training schedule.
• Provide the team member with a village tour, uniform, name tag, etc.
• Set the team member up with UKG, Book Jane, and Web Clock Apps.

Supporting Responsibilities

• Work closely with village leaders to identify staffing requirements/village vacancies and ensure the requirements are communicated to the leaders.
• Attend weekly recruitment meeting with the village.
• Follow up with leaders regarding applicants.
• Track candidates at the village level and update candidate tracking and HRIS as needed.
• Other responsibilities may include supporting career fairs onsite, interviewing walk‑in candidates, conducting first‑round interviews when required.
• All other duties as assigned to ensure an excellent customer service experience to our villages and candidates.

Knowledge, Skills, Abilities

• Strong computer skills: MS email and Teams, ability to quickly learn an HRIS tracker, ability to use MS Excel to enter and export data, ability to train new team members on using various digital platforms.
• Extremely well organized, ability to manage multiple demands and competing priorities with accuracy; able to follow up and track follow‑ups with leaders and candidates.
• Work well independently, and as part of a team; ability to problem‑solve and ask questions.
• Strong interpersonal skills; able to communicate effectively with candidates, the recruitment team, and village leaders.
• Comfortable facilitating small‑group orientations.