TD Insurance, Legal Assistant III

Jobbe; Halifax; On-site; CAD 50,000 - 71,000; Full time

Job summary

TD Insurance in Halifax, Nova Scotia, invites applications for a legal secretary role. The position provides direct support to one or more lawyers, maintaining calendars, drafting and editing complex documents, and managing case files.

A bilingual (French/English) candidate with a college secretarial diploma and 5+ years of litigation experience is preferred. Candidates should be able to work under pressure, communicate clearly, and collaborate with legal teams.

Qualifications

• College diploma in legal secretarial and 5+ years of litigation experience.
• Ability to proof and edit legal documents.
• Excellent oral and written communication skills.
• Strong interpersonal and client service skills.
• Intermediate MS Office skills; knowledge of standard office equipment.

Responsibilities

• Prepares, through transcription of written or recorded documents, complex legal documents i.e. correspondence, factums, motions, summonses etc.
• Drafts standard legal documents, correspondence and pleadings for review by lawyer(s). Edits grammar, punctuation and spelling as needed.
• Exercises initiative and judgment in Lawyer’s absence, i.e., negotiates extensions of time. Prioritizes and responds to diverse incoming communications.
• Manages Lawyer's calendar i.e., schedules appointments, coordinates appearances. Resolves scheduling conflicts on own initiative.
• Answers a wide variety of telephone inquiries based on knowledge of case. Responds to inquiries exercising good judgment and discretion.
• Composes complex (non-technical) correspondence.
• Establishes, maintains, and when necessary, revises Lawyer's files.
• Performs research, reviews and prepares documents in accordance with project objectives and in consultation with Lawyer, Law Clerk or Legal Office Manager.
• Provides training to legal assistants and has the ability to answer technical questions. May also provide training to lawyers, law clerks and other office personnel.
• Exercises initiative to propose, develop and maintain standard office precedents and procedures.
• Responsible for answering questions and providing guidance and training for less experienced legal assistants. May serve as a group leader; coordinate workflow, review completed work of other legal assistants.

Skills

Bilingual FR/EN

Litigation experience

Proofreading/editing

MS Office

Communication skills

Education

College diploma in legal secretarial

Tools

MS Office

Job description

TD Bank Halifax, Nova Scotia, Canada

Work Location

Halifax, Nova Scotia, Canada

Working Hours / Contract

Full-time

Salary

$50,200 - $70,800 CAD yearly

Line of Business

Legal

Pay Details

$50,200 - $70,800 CAD

TD is committed to providing fair and equitable compensation opportunities to all colleagues. Growth opportunities and skill development are defining features of the colleague experience at TD. Our compensation policies and practices have been designed to allow colleagues to progress through the salary range over time as they progress in their role. The base pay actually offered may vary based upon the candidate's skills and experience, job-related knowledge, geographic location, and other specific business and organizational needs.

As a candidate, you are encouraged to ask compensation related questions and have an open dialogue with your recruiter who can provide you more specific details for this role.

Department Overview

TD Insurance is part of TD Bank Financial Group, one of Canada’s largest financial institutions. TD Insurance helps protect clients from the ‘accidents of life’ with a wide range of products including credit protection, life, health, travel, home and auto insurance. With more than three million clients, TD Insurance authorized products and services are available online, over the phone, and through a network of more than 1,000 TD Canada Trust branches.

In Canada, we have two lines of business, General Insurance and Life and Health. Our General Insurance business is one of the top home and auto insurance groups in Canada and the national leader in group insurance and affinity marketing. Our Life and Health business is the number one provider of critical illness insurance and direct life and health insurance in Canada.

At TD Insurance, we are committed to fostering an inclusive, accessible environment. With a Canada-wide workforce of over 4,000 employees and offices in Quebec (Laval, Montreal), Ontario (Etobicoke, Toronto, North York, Burlington, and Peterborough), Atlantic Canada (Halifax, Saint John), Calgary and Edmonton, our company is always growing and can help you to grow. TD Insurance offers a stable and dynamic work environment where talent is appreciated and professional development is taken seriously. More than just a job, we offer rewarding careers

Job Description

This opportunity will provide legal secretarial support to one or more lawyers. Maintain a close and highly responsive relationship to the day-to-day activities of the Lawyer(s).

Main Responsibilities

• Prepares, through transcription of written or recorded documents, complex legal documents i.e. correspondence, factums, motions, summonses etc.
• Drafts standard legal documents, correspondence and pleadings for review by lawyer(s). Edits grammar, punctuation and spelling as needed.
• Exercises initiative and judgment in Lawyer’s absence, i.e., negotiates extensions of time. Prioritizes and responds to diverse incoming communications.
• Manages Lawyer's calendar i.e., schedules appointments, coordinates appearances. Resolves scheduling conflicts on own initiative.
• Answers a wide variety of telephone inquiries based on knowledge of case. Responds to inquiries exercising good judgment and discretion.
• Composes complex (non-technical) correspondence.
• Establishes, maintains, and when necessary, revises Lawyer's files.
• Performs research, reviews and prepares documents in accordance with project objectives and in consultation with Lawyer, Law Clerk or Legal Office Manager.
• Provides training to legal assistants and has the ability to answer technical questions. May also provide training to lawyers, law clerks and other office personnel.
• Exercises initiative to propose, develop and maintain standard office precedents and procedures.
• Responsible for answering questions and providing guidance and training for less experienced legal assistants. May serve as a group leader; coordinate workflow, review completed work of other legal assistants.

Additional Duties As Requested Such As

• Arranges medical exams.
• Reception relief.
• Maintains lists of witnesses, Subpoenas, fees, etc.
• Requests fees for payment from Claims department.
• Participates in arranging lawyer’s files for easy access during trials.
• Informs witnesses of scheduled court appearances.
• Maintains Law Library.
• And other miscellaneous duties as may be assigned from time to time.

Job Requirements

• Bilingual in French and English is an Asset
• College diploma in legal secretarial and 5+ years of litigation experience
• Ability to proof and edit legal documents
• a motivated self-starter with capability to work productively under pressure
• Excellent oral and written communication skills
• Strong interpersonal and client service skills, professional and positive demeanour
• Superior organization and priority setting skills, strong work ethic and ability to multi-task
• Ability to be conceptual and a creative problem solving skills
• Intermediate MS Office skills; knowledge of standard office equipment and word processing

and #IN-TDI

Who We Are

As part of TD Bank Group, one of Canada's largest financial institutions, at TD Insurance, we care for Canadian families, making it easy to get the best advice, protection, and support in their moments of need, always.

TD Insurance offers a wide range of products, including General Insurance and Life and Health. Everyday, we strive to make every interaction, product and experience remarkably human and refreshingly simple for more than four million customers who count on us.

Our Total Rewards Package

Our Total Rewards package reflects the investments we make in our colleagues to help them and their families achieve their financial, physical, and mental well-being goals. Total Rewards at TD includes a base salary, variable compensation, and several other key plans such as health and well-being benefits, savings and retirement programs, paid time off, banking benefits and discounts, career development, and reward and recognition programs. Learn more

Additional Information

We’re delighted that you’re considering building a career with TD. Through regular development conversations, training programs, and a competitive benefits plan, we’re committed to providing the support our colleagues need to thrive both at work and at home.

Please be advised that this job opportunity is subject to provincial regulation for employment purposes. It is imperative to acknowledge that each province or territory within the jurisdiction of Canada may have its own set of regulations, requirements.

Colleague Development

If you’re interested in a specific career path or are looking to build certain skills, we want to help you succeed. You’ll have regular career, development, and performance conversations with your manager, as well as access to an online learning platform and a variety of mentoring programs to help you unlock future opportunities.

If you’re passionate about helping clients and building deep, lasting relationships, TD offers diverse career paths where you can grow your expertise and make a meaningful impact.

We're committed to your success and foster a respectful workplace where diverse perspectives are valued, everyone has fair opportunities to grow, and you can unlock your full potential to achieve your career goals. Here at TD, we hire and develop the best.

Training & Onboarding

We will provide training and onboarding sessions to ensure that you’ve got everything you need to succeed in your new role.

Interview Process

We’ll reach out to candidates of interest to schedule an interview. We do our best to communicate outcomes to all applicants by email or phone call.

Accommodation

Your accessibility is important to us. Please let us know if you’d like accommodations (including accessible meeting rooms, captioning for virtual interviews, etc.) to help us remove barriers so that you can participate throughout the interview process.

Language Requirement (Quebec Only)

Sans Objet