Talent Acquisition Specialist - Thinkingbox

Thinkingbox; Vancouver; On-site; CAD 70,000 - 95,000; Full time

Job summary

Thinkingbox is seeking a Talent Acquisition Specialist to join our growing talent team and lead full-cycle hiring across our global creative collective. You’ll help us find, attract, and hire exceptional talent across Canada, the U.S., and beyond.

This role will recruit for a wide range of disciplines including Design, Development, Strategy, Media, Finance, Accounts, Production, and more across Thinkingbox, AntiSocial, and The Heist, run structured interview processes, and ensure we’re making

Qualifications

• 3+ years of full-cycle recruitment experience (agency or in-house).
• Experience with structured interviews and competency-based evaluation.
• Hands-on experience with Lever or other ATS platforms, with strong attention to detail and process management.
• Ability to source and engage passive candidates across multiple channels.

Responsibilities

• Own full-cycle recruitment across a high volume of active roles spanning Design, Development, Strategy, Media, Finance, Accounts, Production, and more alongside the Director of Talent Acquisition and Talent Acquisition Coordinator.
• Lead structured intake meetings with hiring managers to align on role scope, must-haves, success profiles, and interview strategy.
• Design and manage thoughtful, interview-focused hiring processes that prioritize consistency, fairness, and strong candidate experience.
• Act as the primary point of contact for candidates throughout the interview lifecycle from initial outreach through offer stage.
• Conduct in-depth screening interviews to assess competencies, motivations, and cultural alignment.
• Manage candidates through Lever (ATS), ensuring accurate documentation, feedback collection, and data integrity.
• Source and engage passive talent through creative headhunting strategies across LinkedIn, Behance, Dribbble, and other platforms.
• Coach hiring managers on best practices in interviewing, inclusive hiring, and candidate experience.
• Lead offer development and negotiations in partnership with leadership, including drafting employment contracts, presenting offers, managing compensation discussions, and ensuring timely contract execution.
• Support onboarding by coordinating documentation, drafting and sending employment contracts, collecting signed agreements, and ensuring new hires have a seamless transition from signed offer to first day.
• Collaborate with the resourcing team to proactively plan hiring based on utilization data and team capacity.
• Contribute to employer branding initiatives, recruitment campaigns, and industry networking events

Skills

Full-cycle recruitment

Interviewing

Stakeholder management

Sourcing passive candidates

Organizational skills

Tools

Lever ATS

Job description

Who We Are

Hi! We’re Thinkingbox, the brief to built agency. Creating innovative digital, experiential, social, and content, we partner with leading brands across industries like sports, gaming, entertainment, and technology. We believe the hands that carefully craft the work should belong to the minds that dreamed it. So while others pass the buck, we’re already building. Because our thinkers are also the makers. Culture is at the heart of who we are, and our offices are hubs of natural collaboration. From hanging out with our office dogs to enjoying Thursday happy hours, we keep our work environment vibrant, welcoming, and fun. Each year, we also encourage our people to spend a month exploring the world, whether that means working from another office or even from the beaches of Mexico, to expand their perspectives and bring fresh inspiration back to the team.

The Opportunity

We’re looking for a Talent Acquisition Specialist to join our growing talent team and lead full-cycle hiring across our global creative collective. Reporting to the Director, Talent Acquisition, you’ll help us find, attract, and hire exceptional talent across Canada, the U.S., and beyond.

This role will recruit for a wide range of disciplines including Design, Development, Strategy, Media, Finance, Accounts, Production, and more across Thinkingbox, AntiSocial, and The Heist, run structured interview processes, and ensure we’re making thoughtful, high-quality hiring decisions. You’ll play a critical role in shaping our interview experience, elevating hiring standards, and delivering a seamless, inclusive candidate journey.

What You’ll Be Doing

• Own full-cycle recruitment across a high volume of active roles spanning Design, Development, Strategy, Media, Finance, Accounts, Production, and more alongside the Director of Talent Acquisition and Talent Acquisition Coordinator
• Lead structured intake meetings with hiring managers to align on role scope, must-haves, success profiles, and interview strategy
• Design and manage thoughtful, interview-focused hiring processes that prioritize consistency, fairness, and strong candidate experience
• Act as the primary point of contact for candidates throughout the interview lifecycle from initial outreach through offer stage
• Conduct in-depth screening interviews to assess competencies, motivations, and cultural alignment
• Manage candidates through Lever (ATS), ensuring accurate documentation, feedback collection, and data integrity
• Source and engage passive talent through creative headhunting strategies across LinkedIn, Behance, Dribbble, and other platforms
• Coach hiring managers on best practices in interviewing, inclusive hiring, and candidate experience
• Lead offer development and negotiations in partnership with leadership, including drafting employment contracts, presenting offers, managing compensation discussions, and ensuring timely contract execution
• Support onboarding by coordinating documentation, drafting and sending employment contracts, collecting signed agreements, and ensuring new hires have a seamless transition from signed offer to first day
• Collaborate with the resourcing team to proactively plan hiring based on utilization data and team capacity
• Contribute to employer branding initiatives, recruitment campaigns, and industry networking events

What You’ll Bring

• 3+ years of full-cycle recruitment experience (agency or in-house), ideally within creative, advertising, or digital environments
• Strong experience leading interview processes and partnering closely with hiring managers
• Proven ability to assess talent through structured interviews and competency-based evaluation
• Hands-on experience with Lever or other ATS platforms, with strong attention to detail and process management
• Confidence sourcing and engaging passive candidates across multiple channels
• Excellent stakeholder management skills and ability to influence at multiple levels of the organization
• Strong organizational skills and ability to manage competing priorities in a fast-paced environment
• Passion for delivering exceptional candidate experiences and raising the bar on hiring quality
• Experience supporting or representing a company at recruitment events, campus initiatives, and community or non-profit partnerships
• Genuine interest in strengthening and promoting company culture in ways that foster collaboration, engagement, and teamwork

Additional Info

• Monday - Thursday in office (Fridays are remote optional)
• Flexible time off, including paid vacation and sick days
• Consistent culture and team-building events
• Employee recognition and incentive programs
• Seasonal celebrations and gatherings throughout the year
• Office lunches
• Branded company swag
• Access to industry events, learning opportunities, and non-profit outreaches
• Dog-friendly offices
• Unlimited coffee, drinks, and snacks
• Flex work and travel options
• Comprehensive extended health benefits

Equal Opportunity

At Thinkingbox, we’re committed to creating an inclusive environment where everyone feels valued, heard, and empowered to thrive. We believe that diversity is our creative strength - it's the range of perspectives, experiences, and backgrounds that fuels our best ideas and most innovative solutions. We welcome and encourage applicants of all races, ethnicities, genders, identities, abilities, ages, sexual orientations, and backgrounds to apply. Your voice matters here.