Talent Acquisition Assistant and Onboarding Coordinator

Equest; Toronto; On-site; CAD 100,000 - 125,000; Full time

Job summary

A prominent home care organization in Toronto seeks a Talent Acquisition Assistant to support recruitment efforts and ensure a seamless onboarding experience. Responsibilities include posting job ads, conducting interviews, and managing HR records. The ideal candidate will have strong organizational and communication skills, with the ability to multitask effectively. This role offers a chance to be part of a mission-driven team committed to client-centered care.

Benefits

Benefits and pension plan for eligible employees

Compensation for education and professional development

Mentorship and peer support

Employee and family assistance program

Wellness resources

Career development opportunities

Qualifications

• Strong organizational skills for managing applications and onboarding.
• Excellent communication skills to interact effectively with new hires and team members.
• Detail-oriented to ensure accurate data entry and documentation.

Responsibilities

• Post job advertisements and review applications.
• Conduct phone screens and book interviews for hiring managers.
• Prepare onboarding materials and conduct orientation sessions.
• Maintain confidential HR records and answer inquiries.

Skills

Organizational skills

Communication skills

Attention to detail

Ability to multitask

Job description

VHA Home HealthCare (VHA) is one of the largest not-for-profit home care providers in Ontario. Our team is made up of close to 3,000 caring and committed professionals who love what they do. Our providers tell us : "Home care is where I can truly make a difference. There is such a sense of accomplishment from helping people live independently at home." Our teams work together to provide high quality, client-centred care to those who need it most in their homes, schools, retirement homes and other community settings. Many of our team members manage their own schedules in the community and they say, "The freedom and flexibility can't be beat." Providers form meaningful bonds with the clients and families they serve over time and are supported by a diverse regional team and beneficial home office programs. Team members tell us "I love the inclusive culture. I feel welcome and at home.".

View more comments from our clients and their family members.

Pay Range

Commensurate with experience

VHA's Talent Acquisition Assistant and Onboarding Coordinator is a key role that provides support to the Talent Acquisition team for their respective line of business. This role is pivotal in providing support with VHA's recruitment efforts from posting job ads, reviewing resumes, and scheduling interviews to ensuring seamless onboarding experience for new hires including preparing orientation materials, paperwork, and all the logistics around orientation. They will also provide daily administrative support to the Talent Acquisition and Onboarding team and general support to the overall HR department.

Recruitment Support

• Posts Job advertisements on VHA website and external job boards.
• Reviews applications and resumes through Applicant Tracking System (ATS).
• Conducts phone screens and book interviews for the Talent Acquisition Team and hiring managers accordingly.
• Supports recruitment team and hiring managers by creating offer letters and contracts when needed.
• Recruits for junior positions when required.
• Process requests for reference checks, police checks and education verification from third-party vendors when needed.
• Assists with collecting and requesting documents for VSS / Police Check for the Talent Acquisition Team.
• Manages renewal of police check / VSS requirements and updating data on HRIS.
• Attends, supports, and / or organizes Open Houses, Hiring Events, Info Sessions, and Job Fairs.

Orientation and Onboarding

• Supports the onboarding process for new hires, including preparing paperwork, coordinating orientation sessions, and scheduling training sessions.
• Supports , coordinates , and presents to new hires and service provider orientations with the support of other Talent Acquisition Assistant or the HR Supervisor of Talent Acquisition and Onboarding when needed.
• Enrolls new hire employees and service providers in the onboarding module in the HRIS and provides all links and access needed during onboarding.
• Conducts and provides support completing hiring / onboarding meetings.
• Organizes and prepares handouts, PPE Kits, and items needed for new hire / contractor Orientation program.
• Conducts mask fits and provides additional training to all new hires.
• Creates Photo ID Badges for new and existing employees / contractors.
• Ensures that all data entry for new hires is complete and accurate in Goldcare and HRIS.
• Ensures that all new hires and service providers successfully completed all their onboarding and learning in the HRIS.

Administrative Support

• Filing includes maintaining confidential records for office staff, pulling personnel files when requested.
• Maintains records and statistics for human resources activities and projects.
• Coordinate information and gather statistics to assist with human resources planning.
• Prepare letters including but limited to the following : Letters of Employment of existing employees, Hours Worked Letters.
• Releases employment verifications for staff members.
• Answers incoming employees or external contact inquiries.
• Retrieve mail and distribute to members of the HR team.

HR Equipment and Supplies

• Maintain inventory and collaborate with the HR Help Desk Administrator and the Talent Acquisition Specialist for VHA promotional items for recruitment purposes such as new hire orientation, job fairs, open houses and info sessions. Request orders when needed.

Benefits

• Benefits and pension plan for permanent eligible employees.
• Compensation for education and professional development.
• VHA is a leading learning organization so we can provide you with comprehensive orientation and training at the start and throughout your career.
• Mentorship and peer support.
• Career development opportunities.
• Employee and family assistance program.
• Wellness resources.
• Perks & discounts.
• Staff & service provider events.

Accommodation and VHA's commitment to DEI

At VHA Home HealthCare (VHA), we passionately strive to uphold our commitments to being an Equal Opportunity Employer. We champion inclusion and diversity in all parts of our organization and are strong believers that a diverse workforce is key to the ongoing and future success of VHA. We aim to review all applicants with fair and unbiased recruitment practices where opportunities are presented based on merits, skills, and experience. VHA is committed to providing reasonable accommodation and our services are accessible and sensitive to the needs of diverse groups. If you require any accommodation, please let us know in advance as we are happy to comply.

How to Apply?

Our online application should take about 5 to 10 minutes to complete.

VHA is accredited with Exemplary Standing by Accreditation Canada; an RNAO Best Practice Spotlight Organization designate; and a founding member agency of United Way Greater Toronto.

Thank you to everyone who applies. We will review applications as they are received. We'll only be contacting those selected for further discussion.

In every role and at every level, we lead with purpose, build bonds that matter, and we're passionate about providing spectacular care.