Talent Acquisition Assistant and Onboarding Coordinator

VHA Home HealthCare; Toronto; On-site; CAD 45,000 - 60,000; Full time

Job summary

A not-for-profit home care provider in Toronto is seeking a Talent Acquisition Assistant and Onboarding Coordinator to support recruitment and onboarding. The role includes posting job ads, coordinating interviews, and managing the onboarding process for new hires. Ideal candidates will have strong organizational skills and experience with recruitment processes. This position offers the opportunity to make a meaningful impact in home care services.

Benefits

Benefits and pension plan for permanent employees

Compensation for education and professional development

Mentorship and peer support

Employee and family assistance program

Wellness resources

Qualifications

• Experience supporting recruitment processes including posting ads and scheduling interviews.
• Strong organizational skills to manage onboarding logistics.
• Excellent verbal and written communication skills.

Responsibilities

• Post job advertisements on VHA website and external boards.
• Review applications through ATS and conduct phone screens.
• Support onboarding for new hires, including orientation prep.

Skills

Recruitment Support

Communication Skills

Organizational Skills

Attention to Detail

Education

College diploma or equivalent experience

Tools

Applicant Tracking System (ATS)

HRIS

Job description

Overview

VHA Home HealthCare (VHA) is one of the largest not-for-profit home care providers in Ontario. Our team is made up of close to 3,000 caring and committed professionals who love what they do. Our providers tell us: “Home care is where I can truly make a difference. There is such a sense of accomplishment from helping people live independently at home.” Our teams work together to provide high quality, client-centred care to those who need it most in their homes, schools, retirement homes and other community settings. Many of our team members manage their own schedules in the community and they say, “The freedom and flexibility can’t be beat.” Providers form meaningful bonds with the clients and families they serve over time and are supported by a diverse regional team and beneficial home office programs. Team members tell us “I love the inclusive culture. I feel welcome and at home.”

Pay Range

Commensurate with experience

Role overview

VHA’s Talent Acquisition Assistant and Onboarding Coordinator is a key role that provides support to the Talent Acquisition team for their respective line of business. This role is pivotal in providing support with VHA’s recruitment efforts from posting job ads, reviewing resumes, and scheduling interviews to ensuring seamless onboarding experience for new hires including preparing orientation materials, paperwork, and all the logistics around orientation. They will also provide daily administrative support to the Talent Acquisition and Onboarding team and general support to the overall HR department.

Responsibilities

• RecruitmentSupport: Posts Job advertisements on VHA website and external job boards.
• Reviews applications and resumes through Applicant Tracking System (ATS).
• Conducts phone screens and book interviews for the Talent Acquisition Team and hiring managers accordingly.
• Supports recruitment team and hiring managers by creating offer letters and contracts when needed.
• Recruits for junior positions when required.
• Process requests for reference checks, police checks and education verification from third-party vendors when needed.
• Assists with collecting and requesting documents for VSS / Police Check for the Talent Acquisition Team.
• Manages renewal of police check / VSS requirements and updating data on HRIS.
• Attends, supports, and / or organizes Open Houses, Hiring Events, Info Sessions, and Job Fairs.

Orientation and Onboarding

• Supportstheonboardingprocessfornewhires,includingpreparingpaperwork, coordinating orientation sessions, and scheduling training sessions.
• Supports, coordinates,andpresentstonewhiresandserviceproviderorientationswith the support of other Talent Acquisition Assistant or the HR Supervisor of Talent Acquisition and Onboarding when needed.
• Enrolls new hire employees and service providers in the onboarding module in the HRIS and provides all links and access needed during onboarding.
• Conducts and provides support completing hiring / onboarding meetings.
• Organizes and prepares handouts, PPE Kits, and items needed for new hire / contractor Orientation program.
• Conducts mask fits and provides additional training to all new hires.
• Creates Photo ID Badges for new and existing employees / contractors.
• Ensures that data entry for new hires is complete and accurate in Goldcare and HRIS.
• Ensures that all new hires and service providers successfully completed all their onboarding and learning in the HRIS.

Administrative Support

• Filing includes maintaining confidential records for office staff, pulling personnel files when requested.
• Maintains records and statistics for human resources activities and projects.
• Coordinate information and gather statistics to assist with human resources planning.
• Prepare letters including but not limited to the following: Letters of Employment of existing employees, Hours Worked Letters
• Releases employment verifications for staff members
• Answers incoming employees or external contact inquiries
• Retrieve mail and distribute to members of the HR team

HR Equipment and Supplies

• Maintain inventory and collaborate with the HR Help Desk Administrator and the Talent Acquisition Specialist for VHA promotional items for recruitment purposes such as new hire orientation, job fairs, open houses and info sessions. Request orders when needed.

Compensation and Benefits

What makes VHA’s compensation unique?

• Benefits and pension plan for permanent eligible employees
• Compensation for education and professional development
• VHA is a leading learning organization so we can provide you with comprehensive orientation and training at the start and throughout your career
• Mentorship and peer support
• Career development opportunities
• Employee and family assistance program
• Wellness resources
• Perks & discounts
• Staff & service provider events

Accommodation and DEI

Accommodation and VHA’s commitment to DEI

At VHA Home HealthCare (VHA), we passionately strive to uphold our commitments to being an Equal Opportunity Employer. We champion inclusion and diversity in all parts of our organization and are strong believers that a diverse workforce is key to the ongoing and future success of VHA. We aim to review all applicants with fair and unbiased recruitment practices where opportunities are presented based on merits, skills, and experience. VHA is committed to providing reasonable accommodation and our services are accessible and sensitive to the needs of diverse groups.