Talent Acquisition Administrator

UNKNOWN; Burlington; Hybrid; CAD 42,000 - 56,000; Full time

Benefits offered by this job

Remote work options

Job summary

Alberici Canada is seeking a Talent Acquisition Administrator to support our recruitment function from Burlington, Ontario. You will coordinate onboarding, manage interview logistics, and maintain the applicant tracking system to ensure a smooth candidate experience.

This role involves collaboration with the HR team, handling background checks, offer administration, and calendar coordination across projects. Flexible work arrangements may be available per company policy.

Qualifications

• Post-secondary education in HR, Business Administration, Communications, or related field.
• 1-3 years of administrative or recruitment experience
• Experience using Applicant Tracking Systems preferred
• Excellent organizational and communication skills
• Strong attention to detail and ability to manage multiple priorities

Responsibilities

• Coordinate new hire onboarding activities, including preparing and distributing new hire forms and orientation schedules.
• Administer recruitment activities within the Applicant Tracking System, including issuing candidate decline communications.
• Provide administrative support for the onboarding platform and manage onboarding records.
• Prepare and distribute weekly new hire communications to project teams and internal stakeholders.
• Coordinate and maintain the Talent Acquisition calendar and onboarding materials.

Skills

Administrative support

Recruitment coordination

Communication skills

Organizational skills

Microsoft Office

Education

Post-secondary education in HR/Business/Admin/related field

Tools

Applicant Tracking System (ATS)

Microsoft Office

Job description

The Talent Acquisition Administrator provides administrative support to Alberici Canada's recruitment function. This role is responsible for coordinating recruitment activities, maintaining applicant tracking systems, supporting interview logistics, and ensuring a positive candidate experience throughout the hiring process.

ABOUT ALBERICI
Alberici Constructors, Ltd. is part of Alberici Corporation, a $4-billion North American construction firm recently ranked 31st largest General Contractor in Engineering News Record.

Operating in the Canadian construction industry since 1908, Alberici has served countless communities through the development of infrastructure, food manufactories and energy centers amongst others. At Alberici, we are proud of the quality of life our buildings

bring to families throughout North America. Working at Alberici means satisfaction in knowing the work we do improves the lives of others. In turn, we continually invest in the development of our employees to provide them with fulfilling careers.

We build the critical structures that improve lives and strengthen communities.

Our mission is simple — and our approach to delivering on it is equally straightforward. We are as open and honest with our employees and partners as we are with our clients. We are here to work together to do the best work possible to bring this mission to life.

When it comes to our team, Alberici employees are built differently. We seek the best and brightest and are committed to investing in our people and providing the training and resources they need to learn, grow, and advance.

Are you Built for the Challenge?

Our Values

Working Safely
Valuing Diversity
Serving Humbly
Executing with Integrity
Solving Creatively
Engaging Fully

New Hire & Onboarding

• Coordinate new hire onboarding activities, including preparing and distributing new hire forms.
• Administer pre-employment background checks and reference checks through approved vendors.
• Manage onboarding activities within the company's onboarding platform.
• Coordinate and distribute new hire welcome gifts.
• Schedule and coordinate new hire orientation sessions and distribute orientation schedules.
• Maintain orientation sign-off documentation and onboarding records.
• Track inventory of new hire welcome items and coordinate replenishment as required.
• Administer the employee referral program.
• Prepare and distribute weekly new hire communications to project teams and internal stakeholders.

Interview Coordination

• Schedule interviews with candidates, hiring managers, and interview panels.
• Prepare and distribute interview invitations, meeting requests, and interview summaries.
• Review interview schedules to ensure all required interviewers, meeting logistics, and interview formats are accurate and complete.

Administrative Support

• Monitor and respond to the Human Resources shared inbox, escalating inquiries as appropriate.
• Administer recruitment activities within the Applicant Tracking System, including issuing candidate decline communications.
• Provide administrative support for the company's onboarding platform.
• Process Talent Acquisition team expenses and recruitment-related invoices.
• Coordinate and maintain the Talent Acquisition corporate calendar, including recruitment events and key hiring activities.
• Prepare and administer independent contractor and union employment offers.

Qualifications & Experience

• Post-secondary education in Human Resources, Business Administration, Communications, or related field
• 1-3 years of administrative or recruitment experience
• Experience using Applicant Tracking Systems preferred
• Excellent organizational and communication skills
• Strong attention to detail
• Ability to manage multiple priorities
• Proficient in Microsoft Office

Work Environment

This position is primarily office-based in Burlington, Ontario, with occasional visits to project sites. Flexible work arrangements, including remote work, may be available in alignment with business needs and the company's remote work policy.

Alberici is a North American company with multiple Operating Companies:

Alberici Constructors, Inc., Alberici Constructors, LTD., Alberici Construcciones, BRC, CAS Constructors, Filanc, Flintco, Hillsdale Fabricators, Kienlen Constructors, and WWPS

Artificial intelligence–enabled tools may have been used in the preparation and drafting of this job posting for the purposes of content development and clarity. No artificial intelligence systems are used at any stage of the recruitment, assessment, screening, interviewing, or selection process. All hiring decisions are made exclusively by authorized human representatives of the organization.