Support Clerk, Financial Services

Acadia University; Wolfville; On-site; CAD 45,000 - 51,000; Full time

Job summary

A Canadian educational institution is seeking a detail-oriented Support Clerk to join their Financial Services team. The role involves processing financial transactions, maintaining records, and providing excellent customer service. Ideal candidates will have over 5 years of accounting experience and be proficient in accounting software and MS Office. This is a full-time position located in Wolfville, Nova Scotia.

Benefits

Defined benefit pension plan

Health and dental plan

Employee and family assistance program

Tuition discount for employees

Free gym facility membership

3 weeks vacation

University paid holidays

Qualifications

• 5+ years of experience in accounting functions.
• Detailed knowledge of accounting and financial transactions.
• Comfortable in a team environment.

Responsibilities

• Process and ensure accuracy of invoices and vendor payments.
• Assist with accounts payable and receivable transactions.
• Maintain financial records and reporting.

Skills

Accounting knowledge

Customer service

Organizational skills

Communication skills

Teamwork

Education

Post-secondary program in accounting/business

Tools

Complex accounting software

MS Office (Word, Excel, Outlook, Teams)

Job description

Position : Support Clerk

Department : Financial Services

Position Type : SEIU Clerk 3, Full-time

Date Posted : October 10, 2025

Application Deadline : October 27, 2025 at 11 : 59 pm

Competition # : 25-31-AU

Salary : $45,191 per annum (SEIU Administrative Assistant 2). Salary increases to $50,371 following successful completion of 6-month probation period.

Benefits : Our total compensation package includes a defined benefit pension plan, health and dental plan, Telemedicine with Greenshield Health, health spending account, life insurance, optional life insurance, AD&D insurance, long-term disability insurance, employee and family assistance program, tuition discount for employees and their dependents, free gym facility membership, 3 weeks vacation increasing with years of service, university paid holidays including winter break closure.

What you’ll do

Acadia is seeking a detail-oriented and organized Support Clerk to join our Financial Services team. Reporting to the Executive Director, Financial Services, this role supports Accounts Payable and Accounts Receivable by ensuring accurate and timely financial transactions, including vendor payments, invoice processing, and reconciliations, while delivering professional customer service.

The Support Clerk processes invoices for approval, ensuring compliance with university policies, matches invoices to purchase orders, verifies documentation, communicates with vendors and employees on payments, assists with purchase and travel card reconciliations, participates in cheque runs and electronic payments, and maintaining financial records.

This role also handles revenue invoicing, posts transactions, monitors aged receivables, and supports collection efforts. Additional duties include processing payments, reconciling deposits, ensuring secure credit card handling, preparing statements of account, following up on outstanding balances, and assisting with reporting, reconciliations, and write‑offs.

What you’ll need

Qualifications

• Completion of a post-secondary program with concentration in accounting / business or equivalent work experience. Posting experience with complex accounting software would be an asset.
• Minimum 5 years of experience in accounting functions, including accounts payable and receivable.
• We are seeking a candidate who has detailed working knowledge of accounting and is comfortable working in a team environment where assignments and processes are closely integrated with the work of others.
• Ability to handle large sums of money and process transactions accurately.
• The ability to prioritize and complete tasks in a busy environment; attention to cut‑off dates is essential.
• Exceptional interpersonal, communication, and organizational skills are required, as is the ability to prioritize workload while providing exceptional customer service.
• Must be knowledgeable and proficient in the use of computerized accounting systems as well as MS Office programs such as Word, Excel, Outlook and Teams.

For further information or to request a detailed job description, please contact Jennifer Veinot at [e-mail]