Supply Office Assistant

Simcoe Muskoka Catholic District School Board; Barrie; On-site; CAD 35,000 - 50,000; Full time

Job summary

The Simcoe Muskoka Catholic District School Board seeks a School Office Assistant to provide vital administrative support within a school setting. The role includes preparing correspondence, maintaining records, and managing enquiries according to board policies. Candidates should have a Two-year College Diploma, relevant secretarial experience, and strong communication skills to thrive in this collaborative environment.

Qualifications

• Up to three years of relevant secretarial experience in a school or related position.
• Excellent communication, organizational, and secretarial skills.
• Proficiency in keyboarding and various software applications.

Responsibilities

• Provide administrative and secretarial support within a school.
• Prepare and type correspondence, complete reports and documents.
• Maintain files and records while answering enquiries based on policies.

Skills

Secretarial skills

Communication skills

Interpersonal skills

Time management

Education

Two-year College Diploma or equivalent secretarial courses

Tools

Word processing software

Spreadsheet applications

Database applications

SDS and PowerSchool

Job description

Job Summary: The School Office Assistant works with other school office staff to provide administrative and secretarial support within a school setting. Duties include:

• Preparation and typing of correspondence
• Completion of reports and documents
• Maintenance of files and records
• Answering and directing enquiries according to board/school policy

Skills and Qualifications:

• Two-year College Diploma or equivalent secretarial courses with up to three years of relevant secretarial experience in a school or related position
• Excellent secretarial and communication skills
• Proficiency in keyboarding, computer, and word processing, particularly in Windows environment using programs such as Word, email systems, Quicken Accounting, spreadsheets, and database applications
• Previous experience with SDS and PowerSchool is desirable
• Familiarity with office equipment including photocopier, facsimile, public address system, and multi-line phone system
• Effective interpersonal skills, ability to work cooperatively and independently, with proven time management, scheduling, and organizational skills
• First Aid Certification is an asset

Please note: Interested applicants must forward a cover letter and resume indicating qualifications, education, and experience. A Pastoral Reference is not required.

Accessibility accommodations are available for all parts of the recruitment process upon request. Accommodation queries should be directed to the Human Resources Department.

Only those candidates selected for an interview will be contacted. As a condition of employment, new employees to SMCDSB are required by legislation to submit a satisfactory Criminal Background Check with a Vulnerable Sector Screening.

The Simcoe Muskoka Catholic District School Board is committed to promoting Truth, Reconciliation, Indigenous rights, Human Rights, Equity, and Anti-Racism. We encourage applications from individuals with diverse lived experiences to contribute to workforce diversification.

The Board is an equal opportunity employer.

Frances Bagley
Maria Hardie
Director of Education
Chair, Board of Trustees