SUPPLY OFFICE ADMINISTRATOR

Algonquin and Lakeshore Catholic District School Board; Greater Napanee; On-site; CAD 60,000 - 80,000; Part time

Job summary

A regional school board in Ontario is seeking a Supply Office Administrator to support school operations. This on-call position requires proficiency in Microsoft Office and excellent communication skills. Responsibilities include assisting in the operational functions of the school office, maintaining student records, and performing receptionist duties. Candidates should hold a High School Diploma with office administrative training and have at least two years of office experience. This role offers an opportunity to contribute to a supportive educational environment.

Benefits

Staff Wellness resources

Summer working hours

Ongoing learning and career growth

Qualifications

• High School Diploma required.
• Minimum of two years of previous office administration experience necessary.
• Ability to initiate and respond to requests for information.

Responsibilities

• Assist school administration in operational functions of the school office.
• Perform receptionist duties and facilitate communication.
• Maintain student records and prepare reports for the Board.

Skills

Proficiency in Microsoft Office applications

Excellent communication skills

Excellent interpersonal skills

Strong organizational skills

Ability to handle confidential information

Education

High School Diploma and office administration courses

Minimum of two years of office administration experience

Job description

Job Opportunity

At the Algonquin and Lakeshore Catholic District School Board, we are guided by a strong system of values that promote dignity and respect for every individual. We believe diversity makes us stronger and are committed to removing barriers and creating a workplace that is inclusive and welcoming to people of all backgrounds, cultures, genders, and abilities.

Job Title

Supply Office Administrator

Eligibility

This position is open to all applicants

Hourly Rate

Secondary assignments – $26.05/hour Elementary assignments – $28.06/hour

Assignment

Supply Office Administrators work on an on-call basis replacing absent staff. Full-time and part-time temporary opportunities are often available and offered to supply staff. Supply staff are considered before external applicants when applying for permanent positions with the board.

Site and Location

Board Wide – Office Administrator supply staff work at various locations throughout our board.

About The ALCDSB

The Algonquin and Lakeshore Catholic District School Board serves approximately 12,000 students, employs over 1,400 full-time equivalent staff, and covers a geographical area of more than 16,000 square kilometers (Whitney in the North, Picton in the South, Trenton in the West, and Kingston in the East).

The ALCDSB builds faith-filled learning communities where each member is loved, inspired, and successful.

Position Summary

The Supply Office Administrator assists school administration in the operational function of the school office. They ensure the smooth operation of school administrative functions as directed by the Principal. They perform receptionist duties and facilitate effective communication. The Supply Office Administrator prepares various reports for the Board, maintains student records and contributes to the efficient functioning of the school and welfare of the pupils.

Qualifications

• High School Diploma and office administration courses at a community college
• A minimum of two years of previous office administration experience

What you would bring to the team

• Strong technology skills with proficiency in Microsoft Office applications
• Excellent communication skills both written and verbal with attention to detail and accuracy
• Excellent interpersonal skills
• Excellent administration, coordination, organizational and time management skills
• Ability to take initiative, use judgement and work independently and as a member of a team in a fast-paced environment
• Ability to initiate and respond to requests for information from a variety of sources
• Ability to handle sensitive and confidential information
• Ability to speak French is considered an asset

The Board is seeking candidates who demonstrate the following core competencies:

Communication

Shares and receives information and ideas in a variety of ways and adapts to the needs of the audience to ensure the message is understood.

Innovation

Creates, develops and implements new processes or services with the aim of improving the learning community for all.

Interpersonal Relations

Displays characteristics and personal attributes that enhance communication and interactions. Establishes and maintains harmonious professional relationships by demonstrating respect and sensitivity to all.

Leadership

Motivates groups of people, while maximizing the efforts of others to achieve a common goal.

Planning and Organization

Plans, organizes and coordinates time, resources and tools to meet established goals.

Professional Integrity

Models strong ethical or moral principles and always follows them, regardless of who is present.

System Thinking

Sees, acknowledges and contributes to the shared mission and vision of the Board. Approaches all work done within ALCDSB as being part of a larger system that is inter-related with strategic plans. Understands that work done in one part of ALCDSB impacts a variety of groups inside and outside of the Board.

What We Offer

• Staff Wellness resources
• Summer working hours
• Ongoing learning and career growth

Additional Requirements

As a condition of employment, the successful candidate must provide a Criminal Background Check (CBC) with vulnerable sector screening current within six months from their date of hire.

In compliance with the Accessibility for Ontarians with Disabilities Act (A.O.D.A.) we will make the necessary accommodations for applicants who require accommodations. Please contact the Human Resources Department by email to make an accommodation request. All information received relating to a candidate's required accommodation will be addressed confidentially by Human Resources.

While we thank all those who have applied, only those candidates selected for an interview will be contacted.