Supply Chain Loan Administrator

emergiTEL Inc.; Montreal; On-site; CAD 50,000 - 70,000; Full time

Job summary

A financial operations firm in Montreal is seeking a detail-oriented Supply Chain Loan Administrator to manage financial transactions and support loan operations. The role requires a Bachelor’s degree, 2–4 years of experience in loan processing, and strong organizational skills. Ideal candidates will excel in a team environment and have proficiency in Microsoft Excel.

Qualifications

• 2–4 years of experience in back-office loan processing or supply chain finance.
• Working knowledge of major loan or treasury systems is preferred.

Responsibilities

• Manage processing and reconciliation of fundings, repayments, and transactions.
• Serve as primary contact for assigned client and agent accounts.
• Maintain accurate payment instructions and documentation.

Skills

Attention to detail

Time management

Teamwork

Communication skills

Proficient in Microsoft Excel

Understanding of accounting principles

Education

Bachelor’s degree in Finance, Accounting, Business Administration or related discipline

Tools

Loan IQ

Microsoft Excel

Microsoft Word

Job description

About the Role

We are looking for a detail-oriented and highly organized Supply Chain Loan Administrator to support the operational needs of our commercial loan and supply chain portfolio. In this role, you’ll ensure the accurate and timely processing of financial transactions, maintain precise records, and collaborate closely with internal teams to support end-to-end loan operations.

If you thrive in a fast-paced, deadline-driven environment and enjoy problem-solving through process excellence, this position offers a great opportunity to grow your career in financial operations and supply chain finance.

Key Responsibilities

• Manage the timely processing and reconciliation of fundings, repayments, and related financial transactions.
• Serve as a primary point of contact for assigned client and agent accounts.
• Establish and maintain credit authorizations, fee schedules, and loan templates based on contractual documentation.
• Maintain accurate payment instructions and ensure all transaction details are entered correctly into internal systems.
• Review upcoming loan maturities, identify required actions, and coordinate rollover or paydown operations as needed.
• Partner with internal treasury and finance teams to ensure funds are properly allocated and reconciled.
• Maintain comprehensive operational files and ensure documentation is complete and audit-ready.
• Investigate and resolve open items, exceptions, or late payments in collaboration with supervisors and internal partners.
• Prepare and distribute client notices and confirmations for loans, interest, and fees.
• Support commercial and finance teams in preparing funding memos and ensuring data integrity across systems.

Qualifications

• Bachelor’s degree (or equivalent experience) in Finance, Accounting, Business Administration, or a related discipline.
• 2–4 years of experience in back-office loan processing, supply chain finance, or agency loan operations.
• Working knowledge of major loan or treasury systems (Loan IQ or equivalent preferred).

Skills & Competencies

• Strong attention to detail and accuracy.
• Excellent time management and organizational skills.
• Proven ability to work both independently and collaboratively in a team setting.
• Exceptional communication and interpersonal skills for engaging with internal and external stakeholders.
• Proficient in Microsoft Excel and Word; experience with Access, pivot tables, or macros is an asset.
• Solid understanding of accounting principles related to lending and financial transactions.
• Demonstrated sense of urgency and accountability in meeting deadlines.