Supervisor, Project Administration – Ontario

On Side Restoration Services Ltd.; Canada; Hybrid; CAD 72,000 - 85,000; Full time

Job summary

A leading restoration service provider in Canada seeks a Project Administration Supervisor to lead and support the Project Administration team. The role involves monitoring project workflows, providing training, and ensuring resource allocation. Candidates should have strong administrative skills, flexibility for emergency response, and the ability to manage multiple priorities effectively. This position offers a flexible hybrid work environment and comprehensive benefits including RRSP matching and health plans.

Benefits

Employee assistance program

RRSP matching

Comprehensive health plan including dental and long-term disability

Qualifications

• 3+ years providing excellent administrative work.
• Proven ability to manage multiple deadlines in a fast-paced environment.
• Flexibility to adjust working hours during emergency events.

Responsibilities

• Lead and develop the Project Administration team.
• Manage time and resources effectively.
• Provide HR-related support.
• Report on project progress and support CAT operations.

Skills

Bilingual communication

Task delegation

Time management

Emergency response

Job description

Canada Post Strike: Mail and payment delivery may be delayed. Learn more.

• Administration / Customer Support

Compensation: $72,000 – $85,000 /year (full-time / permanent)

Application Deadline: November 14th, 2025 / 5:00pm PST

Are you a brilliant bilingual multitasker who can juggle priorities while supervising and providing leadership to others? Do people naturally come to you for help? Are you extraordinarily organized? Then maybe you have what it takes to be a Project Administration Supervisors (PAS’s)

PAS’s at On Side help lead the Project Administration team in the essential work they carry out every day. With exceptional knowledge in every area of On Side’s work the PAS can get to the root of any issue and provide guidance, because they’ve dealt with this before!

Project Administration Supervisors are responsible for:

• Training and developing their reports
• Being available to lend expertise
• Monitoring and managing time
• HR Related Matters/Performance Management
• Managing capacity and allocating resources to ensure nothing gets missed
• Pitching in when needs are high
• Reporting
• CAT Support

What you bring:

• Demonstrated success in coordinating complex team workflows and delegating tasks effectively
• Proven ability to effectively manage multiple, competing high-priority deadlines and projects in a fast-paced environment
• 3+ years providing excellent administrative work
• Flexibility to adjust working hours and provide after-hours support during emergency weather or catastrophic (CAT) events
• Clean criminal record
• Ability to regularly travel between branches as needed

Work Location:

• We’re proud to support a flexible hybrid approach which gives everyone the best of both worlds. While there are no minimum or maximum time requirements, each team’s need for weekly in-person connections will be different and there will be times you’ll regularly join your colleagues at the office.
• This role is responsible for the Ontario Region. Successful candidates must regularly report to one of the current Ontario branches.

Of Note:

Salary estimates provided in this job posting encompass all locations. Total compensation will be discussed at time of interview and determined by factors such as region, branch size, experience and education.

What’s in it for you?

We’re an established company in a growing industry and we need awesome people! We WANT you to be fulfilled by your work, we WANT you to enjoy the people you work with and we WANT to provide you with learning and advancement opportunities. We also love that we’re able to provide an employee assistance program, RRSP matching and a comprehensive health plan which includes extended medical (ex. chiropractic, massage, acupuncture, vision) dental, long-term disability (LTD) and life insurance. At On Side we work hard to embrace diversity and inclusion and encourage everyone to bring their authentic selves to work every day.

Get on our side!

Both major weather disasters and minor accidents involving water, fire, and more happen every day, and in our industry, this is how we keep busy, restoring properties 24 hours per day, 7 days a week. Mother Nature usually doesn’t wait for an invitation, but we’re in the business of dealing with party crashers, and we’ve done it for over 40 years!

We have branches from Victoria, BC to St. John’s, Newfoundland and (almost) everywhere in between. Our fantastic team of over 2,000 employees stretches far and wide across Canada, and we’re growing—YOU could be th