Supervisor - LINC/ESL Program

Halton District School Board; Burlington; On-site; CAD 85,000 - 101,000; Full time

Job summary

Halton District School Board is seeking a Programs Supervisor for LINC and ESL at the Bateman Community Centre in Burlington. The role oversees day-to-day program operations, budgets, reporting, and staff onboarding for IRCC-funded language programs.

The successful candidate will supervise instructors and office staff, coordinate payroll, procurement, and external partnerships to support adult ESL learners. Band 6 salary with 35 hours/week, 11 months/year.

Qualifications

• Post-secondary diploma or certificate in project management or equivalent.

Responsibilities

• Supervise office staff to ensure accurate learner course registration and attendance.
• Supervise instructor team to ensure adherence to program policy and curricular guidelines.
• Coordinate and approve classroom coverage and supply teachers.
• Collate and upload monthly data for iCARE and HARTs systems.
• Coordinate marketing, promotion and outreach efforts with the Communications Department.
• Continuously improve processes and systems for efficiency and best practices.
• Assist with payroll tracking for contract and occasional staff.
• Coordinate all purchases with proper approvals and budget availability.
• Update program documents on platforms like myHDSB and Google Classroom.
• Assist with recruitment and onboarding of contract and occasional staff.
• Work with Gary Allan Learning Centres leadership to develop pathways for adult ESL learners.
• Maintain records and periodic reports required by IRCC and MLITSD.
• Prepare and source instructional materials, equipment, and furniture.

Skills

Microsoft Office

Google Suite

IRCC reporting

MLITSD reporting

Stakeholder comms

Independent work

Team collaboration

Payroll tracking

Education

Post-secondary diploma or certificate in project management

Tools

HDSB apps

iCARE

HARTs

Job description

NOTICE OF PERMANENT M.A.S.S. VACANCY

Position: Programs Supervisor - LINC & ESL

Salary Range: Band 6: $ 84,502.00 to $100,770.00

Location: Bateman Community Centre, 5151 New Street, Burlington, ON

Work Schedule: 35 hours/week, 11 months/year

Effective Date: Monday, November 2, 2026

Halton District School Board is seeking qualified applicants for the position of LINC/ESL Program Supervisor.

Position Summary

Under the leadership of the Gary Allan Learning Centres, the LINC/ESL program delivers language training programs to newcomers to Canada over the age of 18 through funding from IRCC and MLITSD. The Supervisor of this program liaises with school administration, staff, students and the wider community to facilitate all day-to-day operations of the program, including overseeing program budgets, writing periodic reports, and supervising office staff. As well, the Supervisor is responsible for hiring and onboarding program staff & instructors.

Job Responsibilities

• Supervise office staff to deliver accurate and efficient learner course registration, to update attendance regularly ensuring accurate data at all times.
• Supervise instructor team to ensure adherence to program policy and all curricular guidelines.
• Coordinate and approve classroom coverage and supply teachers.
• Collate and upload monthly data for iCARE and HARTs systems.
• Coordinate marketing, promotion and outreach efforts, as needed, liaising with the HDSB Communications Department, as necessary.
• Continuously improve processes and systems to ensure efficiency, consistency & program best practices.
• Assist with accurate and timely tracking of payroll information for contract and occasional staff.
• Coordinate all purchases to ensure proper approval, budget availability, compliance to procurement procedures, to ensure orders are placed in a timely manner in order to meet the needs of the school.
• Regularly update program-related documents on all platforms (myHDSB, Google Classroom, etc.) to ensure clarity of purpose, as needed.
• Assist with recruitment and onboarding of contract and occasional staff, including creating and issuing contracts for occasional staff.
• Work closely with the leadership of the Gary Allan Learning Centres to develop new pathways for adult ESL learners.
• Maintain records and coordinate periodic reports required by IRCC and MLITSD.
• Prepare, source and support ordering of instructional materials, instructional equipment, and furniture for all programs.
• Communicate frequently with external organizations, including community partners, as needed.
• Assist other staff with duties assigned by the administrator.

Qualifications

Education:

• Post-secondary diploma or certificate in project management or equivalent

Experience

• Experience in an equivalent position
• Knowledge and experience of adult LINC/ESL programs in a supervisory capacity, an asset
• Knowledge and experience related to School Cash Online, an asset.

Position Specific Skills

• Excellent technical skills (i.e. Microsoft Office, Google Suite)
• Sound knowledge of HDSB-internal applications, an asset
• Knowledge of IRCC and MLITSD reporting platforms (HARTs & iCARE), an asset.
• Excellent written and oral communication skills, especially with external stakeholders.
• Exemplary conflict prevention and management skills; ability to diffuse situations
• Effective decision making, ability to work independently, and collaborate and consult as necessary

Applicant Self Identification Questions

As part of the recruitment and selection function, the HDSB will collect voluntary self identification data from applicants in accordance with the Ontario Human Rights Code, HDSB’s Teacher Hiring Practices Administrative Procedure, HDSB’s Employment Equity Policy and Ontario’s Anti Racism Data Standards:

Personal information on this form is collected under the authority of the Anti-Racism Act, 2017, S.O. 2017, c. 15, in compliance with the Municipal Freedom of Information and Protection of Privacy Act, R.S.O. 1990, c. M.56. In accordance with HDSB’s Employment Equity Policy, personal information collected on this form will aim to achieve an inclusive, diverse and representative workforce. It works to intentionally identify and remove barriers for equity-deserving communities at each stage of the hiring process. Encouraging diversity of the workforce in the school board is vital because the workforce should be reflective and representative of the community.

Requirements

Although hiring policies must adhere to the qualification requirements set out in applicable Regulations (eg. Regulation 298, "Operation of Schools – General") and any applicable collective agreement provisions, the Board recognizes the importance of the following when developing its selection and evaluation criteria:

• valuing applicants’ additional experience, lived experience, skills, backgrounds and perspectives; and granting first consideration, where the skills, ability, and qualifications of the applicants are relatively equal, to applicants who self-identify as members of historically under-represented communities.

We encourage you to respond to our voluntary applicant self-identification questions. This data will inform our understanding of the diversity of our applicant pool as well as the progress of applicants throughout the hiring process. This data will inform our goals, strategies and actions and our progress towards creating and sustaining an inclusive and equitable workforce. Any information that you provide in response to these questions will be referred to during the hiring process for this position, and will be shared with the hiring manager and/or committee members responsible for the hiring process.

The section includes questions from Ontario’s Anti-Racism Data Standards (Standards, 2017). The Standards were established to help identify and monitor systemic racism and racial disparities within the public sector. The Standards establish consistent, effective practices for producing reliable information to support evidence-based decision-making and public accountability to help eliminate systemic racism and promote racial equity (adapted from Ontario’s Anti-Racism Data Standards, 2017).

Questions about this collection may be directed to Dixon Mohammed - Manager, Recruitment, Selection and Staffing at [e-mail]

Accommodation

Upon request, we will provide reasonable accommodations for candidates who have temporary or permanent disability, or who otherwise require accommodations based on the protected grounds highlighted in the Ontario Human Rights Code in respect to the recruitment and selection process.

Wellness

The HDSB is committed to providing a respectful and healthy work environment.

Job code # 4068036

We thank all applicants for their interest in opportunities with the Halton District School Board. Contact will be made with applicants whose experience and qualifications most closely match the requirements of the position. Communication with short-listed applicants will ordinarily be made through email addresses provided on applicants' Apply To Education profile page or through applicants' HDSB email addresses. Please ensure that contact information provided at the time of application is current. First consideration for posted vacancies will be given to qualified applicants from the employee group in which the vacancy occurs.