SUPERVISOR BUDGETS & ACCOUNTING FLEET

City of Toronto; Toronto; On-site; CAD 89,000 - 133,000; Full time

Job summary

The City of Toronto’s Fleet Services Division (FSD) is seeking a finance professional to supervise divisional operating and capital budgets, monitor variances, and provide accounting support to clients related to charge backs. The role focuses on detailed budgeting, policy implementation, and overseeing payroll and staff performance.

Candidates should have post-secondary finance/accounting education, strong experience with SAP and MS Office (Excel/Word), and ideally a Professional Accounting

Qualifications

• Post-secondary education in a discipline pertinent to the job functions combined with relevant experience in a budget, finance and accounting capacity or the equivalent combination of education and/or related experience.
• A Professional Accounting designation would be an asset.
• Considerable experience in the preparation of capital and operating budgets.
• Considerable experience using SAP and various computer applications including Microsoft Excel and Word. Experience using Microsoft Access would be an asset.
• Considerable experience supervising a large, diverse group of staff to achieve section and divisional goals, including labour relations and performance development.
• Considerable experience in the preparation of variance reports.
• Thorough knowledge of modern accounting techniques and practices including Generally Accepted Accounting Principles (GAAP).
• Ability to effectively plan, organize and administer the process of preparing financial reports.

Responsibilities

• Supervise all duties related to the divisional operating and capital budgets; monitors and reports on budget variances throughout the fiscal year and provides accounting support to division and information to clients related to charge backs.
• Implements detailed plans and recommends policies/procedures regarding program specific requirements.
• Oversees divisional payroll and human resource related functions.
• Supervises, motivates and trains assigned staff, ensuring effective teamwork, high standards of work quality and organizational performance, continuous learning and encourages innovation in others.
• Supervises the day to day operation of all assigned staff including the scheduling, assigning and reviewing of work. Authorizes and coordinates vacation and overtime requests. Monitors and evaluates staff performance, approves salary increments, hears grievances and recommends disciplinary action when necessary.
• Provides input into and administers assigned budget, ensuring expenditures are controlled and maintained within approved budget limitations.
• Ensures that costs are fully recovered as possible by investigating net budget variances to minimize shortfalls; performs detailed analysis to determine cause of shortfalls/excesses if forecasted/experienced.
• Supports frontline managers by providing budget and performance information and variance analysis highlighting areas where corrective action is necessary.
• Ensures that corporate financial policies are followed by educating staff and monitoring information flowing through the City’s financial system.
• Supervises the Accounts Receivable function of the Division.
• Collects outcome and performance measures for Corporate Financial Internal Reporting, and other reporting requirements.
• Coordinates divisional training of SAP and M5 Fleet Management applications.
• Coordinates and prepares the monthly billing upload to SAP.

Skills

Budgeting

Financial analysis

GAAP knowledge

Interpersonal communication

Education

Post-secondary education in finance/accounting

Professional Accounting designation (asset)

Tools

SAP

Microsoft Excel

Microsoft Word

Microsoft Access (asset)

Job description

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• Job Category: Finance,Accounting &Purchasing


• Division & Section: Fleet Services, Fleet Svcs Business Management


• Job Type & Duration: Full-time, Permanent Vacancy

Salary Range: $89,337.00 - $132,880.00

• Shift Information: Monday to Friday, 35 Hours Per Week


• Affiliation: Non-Union


• Number of Positions Open: 1


• Posting Period:20-Aug-2026 to 03-Sep-2026

The City of Toronto's Fleet Services Division (FSD) provides a full range of fleet management services for City Divisions and Agencies. We direct the management of the City’s fleet including the acquisition, maintenance and disposal of assets; along with the City’s industry leading Green Fleet Plan and fuel management infrastructure. The City of Toronto has the largest municipal fleet in Canada and one of the most complex Fleets in North America.

Major Responsibilities:

Tosupervisealldutiesrelatedtothedivisionaloperatingandcapitalbudgets;monitorsand reports on budget variances throughout the fiscal year and provides accounting support to division and information to clients related to charge backs

Implementsdetailedplansandrecommendspolicies/proceduresregardingprogramspecificrequirements

Overseesdivisional payroll and human resource relatedfunctions

Supervises,motivatesandtrainsassignedstaff,ensuringeffectiveteamwork,highstandardsof work quality and organizational performance, continuous learning and encourages innovationin others

Supervises theday to dayoperation of all assigned staff including the scheduling,assigningandreviewingofwork.Authorizesandcoordinatesvacationandovertimerequests.Monitors and evaluates staff performance, approves salary increments, hearsgrievancesand recommends disciplinary action when necessary

Providesinputintoandadministersassignedbudget,ensuringthatexpendituresarecontrolled andmaintainedwithin approved budget limitations

Ensuresthatcostsareasfullyrecoveredaspossiblebyinvestigatingnetbudgetvariancesto minimize shortfalls; performs detailed analysis todeterminecause of shortfalls/excesses ifforecasted/experienced

Supportsfrontlinemanagersbyprovidingbudgetandperformanceinformationandvariance analysis highlighting areas where corrective action is necessary

Ensuresthatcorporatefinancialpoliciesarefollowedbyeducatingstaffandmonitoring information flowing through the City’s financial system

Supervises theAccounts Receivable function of theDivision

CollectsoutcomeandperformancemeasuresforCorporateFinancialInternalReporting,and other reporting requirements

Coordinates divisional training of SAPand M5 Fleet Managementapplications

Coordinates and prepares the monthly billing upload toSAP

• O versees the M5 data correction process and daily interface transactions

Makes recommendations on divisional workflow policies and information systems to improve operational efficiencies

Key Qualifications:

Post-secondary education in a discipline pertinent to the job functions combined with relevant experience in a budget, finance and accounting capacity or the equivalent combination of educationand/orrelatedexperience.AProfessionalAccountingdesignationwouldbeanasset.

Considerable experience in the preparation of capital and operatingbudgets.

ConsiderableexperienceusingSAPandvariouscomputerapplicationsincludingMicrosoft Excel and Word. Experience using MicrosoftAccess would be an asset.

Considerableexperiencesupervisingalarge,diversegroupofstafftoachievesectionand divisional goals, includinglabourrelations and performance development.

Considerable experience in the preparation of variancereports.

ThoroughknowledgeofmodernaccountingtechniquesandpracticesincludingGenerally Accepted Accounting Principles (GAAP).

Abilityto effectivelyplan,organizeand administer theprocess ofpreparing financialreports.

Highlydevelopedinterpersonalskills,includingwrittenandverbalcommunicationskillswiththe ability to effectively communicate with all levels of the organization.

Strong research, conflictresolutionandproblem solvingskills.

Well-developedanalyticalskills.

Strongabilityto effectivelylead, train,motivate andsupervisestaff.

Effectivedecisionmakingthatpromotesandfostersteamworkwiththeabilitytomanage change effectively within the mission and priorities of the Division.

Equity, Diversity and Inclusion

The City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve. Learn more about the City’s commitment to employment equity .