Summer Student - Records Assistant

Town of Tillsonburg; Tillsonburg; On-site; Part time

Job summary

A municipal government is seeking a Summer Student - Records Assistant to assist with records management activities and administrative tasks. This role involves organizing both electronic and physical corporate records, ensuring compliance with policies. The successful candidate will be a university or college student returning to school in the Fall, possess strong organizational and communication skills, and work up to 40 hours per week at a rate of $17.60/hour. A criminal record check is required, and the role is seasonal from May 4 to August 28, 2026.

Benefits

Option to enroll in OMERS pension plan

Qualifications

• Must be returning to school in the Fall.
• Ability to handle lifting, pushing, and pulling.
• Excellent research skills and familiarity with research methods.

Responsibilities

• Assist with organizing and managing corporate records.
• Ensure proper data entry and storage of corporate records.
• Responsible for scanning and cataloguing archival materials.
• Support physical records storage improvements.
• Perform additional administrative duties as assigned.

Skills

Excellent oral and written communication skills

Strong organizational skills

Ability to work both independently and in a team

Familiarity with Microsoft Office Word and Excel

Education

University/College student in Public Administration, Business, Information Technology

Job description

Summer Student - Records Assistant

Town of Tillsonburg is looking for a summer student who will support the Corporate Services department by assisting with records management activities and administrative tasks. This role involves organizing and managing corporate records in both electronic and physical formats while ensuring compliance with records retention policies.

This is a seasonal student position with an option to enroll in the OMERS defined benefit pension plan.

Department: Corporate Services
Division: Corporate Services
Reports To: Deputy Clerk
Contract: May 4, 2026 - August 28, 2026
Hourly Rate: $17.60/hour
Weekly Hours: up to 40
Vacancy: 1 (new)

Criminal Record Check required for this position.

Interested candidates please apply prior to the end of day on Sunday, January 25, 2026.

Responsibilities

• Assist with the organization, classification, and storage of corporate records in accordance with records management policies and procedures.
• Ensure that corporate records are properly entered into the records management software and appropriately stored in physical format when required.
• Responsible for scanning and classifying documents, data entry, cataloguing of archival materials and importing electronic data.
• Assist with the destruction of records in accordance with the Town’s Records Retention By-law.
• Support the reorganization and improvement of physical records storage.
• Perform additional administrative and records-related duties as assigned.

Qualifications

• University/College student in Public Administration, Business, Information Technology, etc.
• Ability to perform the essential duties of the job such as lifting, pushing and pulling.
• Ability to work effectively both independently and as part of a team.
• Excellent oral and written communication skills.
• Excellent research skills and familiarity with research methods and sourcing.
• Strong organizational skills and ability to work on multiple projects.
• Judgement and discretion when dealing with confidential information.
• Working knowledge of Microsoft Office Word, Excel.
• Must be returning to school in the Fall.

About the Recruitment Process

The Town of Tillsonburg uses JazzHR recruitment software to streamline the collection and communication of resumes and applications.

All new Town of Tillsonburg employees are required to complete a police record check.

The Town will accommodate any individual needs you have throughout the recruitment process in accordance with the Accessibility for Ontarians with Disabilities Act, 2005. Please contact us if you require any accommodations.

The Town of Tillsonburg is an equal opportunity employer and all information collected will be used in accordance with the Municipal Freedom of Information and Protection of Privacy Act for the purpose of job selection.

We thank all those who apply for positions, but only applicants invited for an interview will be contacted.