Summer Student, Operations (Admin)

Town of Whitby; Whitby; Hybrid; CAD 30,000 - 60,000; Full time

Job summary

A regional municipality is seeking a full-time student for an administrative support role, starting in April 2026. The ideal candidate will assist in record-keeping and provide clerical support while demonstrating strong organizational skills and proficiency in MS Office. The position seeks individuals who are self-motivated and capable of fostering teamwork. Salary ranges from $19.94 to $22.16 per hour. The hiring team values inclusion and diversity, promoting a welcoming environment for all applicants.

Qualifications

• Self-motivated and solutions-oriented.
• Ability to convey thoughts clearly.
• Happy to learn and build a collaborative environment.

Responsibilities

• Provide general clerical and administrative support.
• Assist in providing information and record calls.
• Gather information for operational report presentation.

Skills

Strong administrative skills

Attention to detail

Communication

Education

Full-time student in Office Administration or Business Administration

Tools

MS Office

Job description

Our team is highly skilled, passionate about our community, and we care. Let’s grow together.

Who We Are

In Whitby, we are dedicated to our work, our community, and each other. We work hard, we have fun, and we celebrate our successes.

The Town of Whitby is a community in transformation that is located in the heart of Durham Region in the eastern Greater Toronto Area. Whitby is the second-largest municipality in the region and one of the fastest-growing communities in Canada. Located on Lake Ontario and only an hour east of Toronto, the population of Whitby is expected to grow from 140,000 to more than 200,000 by 2031. Whitby’s Official Plan has been updated to establish new directions for Whitby’s planned growth and development; the protection of our natural and built environments; urban design intensification; sustainability; community improvement; and, new employment within this time frame.

The Town of Whitby combines a small town atmosphere with the sophistication and amenities of a larger urban centre. Whitby boasts two beautiful heritage downtowns, one of the finest recreational harbours with an award-winning marina, year round sports and recreation activities, parks, trails, and a robust arts and culture scene, all of which are part of the extraordinary amenities that Whitby residents enjoy every day.

Whitby has an exciting and aspiring future, with a community that is welcoming, growing and transforming. On our team, you can expect to make a difference through your work and have a direct impact on shaping our growing community. Creating an inclusive environment where employees experience job satisfaction and have rewarding careers is important to us. We live our values and foster a culture of collaboration, accountability, respect and engagement where people enjoy coming to work.

The Town of Whitby is a hybrid organization. This means staff are empowered to do their best work from various locations, as appropriate for the position.

We want to be the preferred employer for the most talented people who care about the Town of Whitby, and are excited and proud to serve our vibrant community.

Let’s grow together.

What You Will Get To Do

The successful candidate will have a positive impact on our corporate culture by demonstrating the Town’s CARE core values (Collaborative, Accountable, Respectful, Engaged) through daily interactions with individuals at all levels of the organization, external contacts and elected officials.

By effectively building positive rapport and relationships both internally and externally, the successful candidate will help us achieve our mission that together we deliver services that make a difference in our community.

Responsibilities

• providing general clerical and administrative support for Operational Services;
• assist in providing information and record calls as requested by the general public and staff;
• provide follow up information as required;
• assist with information distribution for integrated waste program;
• gather information on various operational items to be used for report presentation; and,
• other duties as may be assigned.

Who You Are

Our Operations team is looking for a self‑motivated, solutions‑oriented team member. You convey your thoughts clearly and concisely. You listen attentively and ask questions for clarification and understanding. Using strong administrative and organization skills, you demonstrate tact, diplomacy and sound discretion when working with others.

You’re always happy to learn new things and to help build a working environment that encourages and cultivates new ideas. You foster a collaborative team environment among co‑workers, and work well both independently and as part of a team.

What You Bring To Our Team

• full‑time student in Office Administration, or Business Administration; and
• intermediate knowledge of MS Office.

Eligibility Requirements

Students selected must be available to commence summer employment as early as April 27, 2026, and commit to working through to, and including, September 4, 2026.

Salary Range/Hourly Rate

$19.94 - $22.16

Hybrid Information

Frontline

Closing Date

January 16, 2026

Our Commitment to Inclusion, Diversity, Equity, and Antiracism

At the Town of Whitby, we view holistic inclusion as the pathway to achieving healthy relationships, inclusive excellence and fostering a culture where everyone can thrive. We acknowledge our history—the good and the bad, promote social justice and address discrimination and inequities. We strive to create a workplace that encourages you to always bring your authentic self to work.

Equal Employment Opportunity Statement

The Town of Whitby is an Aff… Applications from women and minority candidates are strongly encouraged. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy‑related conditions, or any other characteristic protected by law.

Accommodation

The Town of Whitby is committed to creating an accessible and inclusive organization. We are committed to providing barrier‑free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code‑protected accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs. Disability‑related accommodation during the application process is available upon request.

We thank all applicants and advise that only those selected for further consideration will be contacted.

Personal information provided is collected under the authority of The Municipal Act, 2001 and the Municipal Freedom of Information and Protection of Privacy Act.