Subcontracts Specialist

Talentify; Ottawa; Hybrid; CAD 80,000 - 100,000; Part time

Job summary

A leading contracting firm in Ottawa is seeking a Subcontract Specialist to manage subcontracted work packages and ensure supplier performance. Key responsibilities include monitoring deliverables, coordinating with stakeholders, and supporting project managers. A successful candidate will have 3-5+ years of program management experience and proficiency in MS Office. The position offers a hybrid work model with a pay range of $40.00 - $55.00/hr.

Qualifications

• 3-5+ years experience in program management dealing with suppliers.
• Proficiency in MS Office, including Word, Excel, Teams, and Outlook.
• Proven working experience in an engineering/manufacturing environment.
• Eligibility to meet export control regulations.

Responsibilities

• Manage assigned modules and oversee suppliers.
• Collaborate with engineers on technical specifications.
• Provide regular updates to suppliers and stakeholders.
• Monitor supplier performance and resolve roadblocks.

Skills

Program management experience

MS Office proficiency

Fluency in English

Attention to detail

Strong communication skills

Education

Post-secondary education in relevant field

Tools

SharePoint

Excel

Job description

Job Title: Subcontract Specialist

Please fee free to contact me directly with your CV at abachelot[at]astoncarter.com

The Subcontract Specialist will manage subcontracted work packages with suppliers. This role involves monitoring supplier performance, ensuring deliverables are met, and coordinating between suppliers and the customer. Typical deliverables include modules such as water and fuel systems, fuel tanks, and structural components integrated into vehicles. Additionally, the Subcontract Specialist plays a key role in ensuring the efficient flow of materials and services across the supply chain, supporting Subcontract Managers and Project Managers to align with project timelines, cost objectives, and quality standards.

Responsibilities

• Manage assigned modules by region and oversee 1–2 suppliers.
• Follow up on specific technical and contractual requirements.
• Collaborate with engineers on technical drawings and specifications.
• Track deliverables, schedules, and resolve roadblocks with suppliers.
• Work closely with the program team to monitor daily activities and maintain action logs.
• Provide regular updates to suppliers and internal stakeholders.
• Monitor performance metrics and governance dashboards including risks, open/closed action items, milestones, and payment tracking.
• Participate in design reviews and deliverable validation, collaborating with engineering teams as needed.
• Ensure compliance with negotiated contract terms.
• Use internal software (SharePoint) and MS Office tools (Word, Excel, Teams, Outlook) proficiently.
• Manage heavy workloads with multiple deliverables per supplier.
• Prepare and review ILS documents, maintenance plans, and reports.
• Compile information for deliverable packages, including instruction manuals for end customers.
• Assist Subcontract Manager and Project Managers in managing supplier relationships and act as a liaison between internal stakeholders and suppliers.
• Coordinate procurement activities, ensuring accurate documentation and compliance with company procurement policies.
• Provide logistical and administrative support to Project Managers to ensure smooth supplier integration into project schedules.
• Maintain accurate records of supplier interactions, contracts, and delivery timelines.
• Identify opportunities to enhance supply chain efficiency and reduce costs.
• Monitor and mitigate risks associated with supplier performance, delivery delays, and quality issues.

Essential Skills

• 3-5+ years experience in program management dealing with suppliers.
• Proficiency in MS Office, including Word, Excel (pivot tables, lookups), Teams, and Outlook.
• Fluency in English with experience in presentations.
• Proven working experience in an engineering/manufacturing environment.
• Knowledge of sourcing and procurement techniques.
• Attention to detail and experience in collecting and analyzing data.
• Strong communication skills, able to work in a complex matrix organization.
• Eligibility to meet export control regulations, including Canadian Controlled Goods Program and Canadian government security requirements.

Additional Skills & Qualifications

• Post-secondary education in a relevant field (e.g., Technical Trade, Engineering, Business) or equivalent knowledge gained through other forms of education or training.
• Proficiency in French is an asset.
• Defense and knowledge of GD land systems are advantageous.

Job Type & Location

This is a Contract position based out of Ottawa, ON.

Pay and Benefits

The pay range for this position is $40.00 - $55.00/hr.

Workplace Type

This is a hybrid position in Ottawa,ON.

Aston Carter est un employeur souscrivant au principe de l’égalité des chances et accepte toutes les candidatures sans tenir compte de la race, du sexe, de l’âge, de la couleur, de la religion, des origines nationales, du statut d’ancien combattant, d’un handicap, de l’orientation sexuelle, de l’identité sexuelle, des renseignements génétiques ou de toute autre caractéristique protégée par la loi.

Si vous souhaitez faire une demande d’accommodement raisonnable, tel que la modification ou l’ajustement du processus de demande d’emploi ou d’entrevue à cause d’un handicap, veuillez envoyer un courriel à [e-mail] pour connaître d’autres options d’accommodement.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.