Subcontract Coordinator

McNally Companies; Hamilton; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading construction firm is seeking a Subcontract Coordinator for its Hamilton office. The successful candidate will act as the main administrative contact for procurement and subcontract management processes across various projects. Responsibilities include managing Purchase Orders, facilitating vendor setup, and supporting procurement tasks. Applicants should have experience in procurement with strong organizational and communication skills. This is a full-time office role, Monday to Friday, offering a comprehensive benefits package.

Benefits

Comprehensive benefits package

Medical, dental and vision plans

Life insurance and disability benefits

Retirement plans with matching

Generous paid time off

Qualifications

• Proven experience in procurement, purchasing, or subcontract administration.
• Strong understanding of purchasing processes from initiation to closeout.
• Excellent organizational and communication skills.

Responsibilities

• Act as the central point of contact for procurement and subcontract administration across all projects.
• Create and manage Purchase Orders (POs) and subcontracts.
• Support the full purchasing lifecycle.

Skills

Procurement management

Communication skills

Organizational skills

Problem-solving abilities

Tools

SAP or similar ERP systems

Job description

Requisition ID: 178646

Job Level: Mid Level

Home District/Group: Weeks Marine - McNally

Department: Business Management

Market: Corporate Home Office

Employment Type: Full Time

Position Overview

The Subcontract Coordinator will serve as the primary administrative contact for all McNally Construction projects and offices, supporting procurement and subcontract management processes. This role is critical in ensuring smooth purchasing operations from start to finish, including vendor setup, purchase order creation, and subcontract administration. The ideal candidate is a self-starter who can establish standardized processes and act as a liaison between business groups, project teams, and district offices.

District Overview

McNally International is a privately owned heavy construction company that specializes in marine and tunnelling construction. McNally is recognized as Canada's leading Tunnel Contractor, with experience building tunnels with a wide range of tunneling methods, for end uses including utilities (water, sewer, steam, power transmission,) and transportation (subways, traffic pedestrian walkways). On the water, we boast one of the best-equipped construction fleets in Eastern Canada; able to successfully handle a wide variety of marine construction jobs effectively and efficiently. Marine projects generally include docks, piers, wharfs, pipelines, dredging, shore protection, and environmental remediation.

Location

This role is an in-office position at our head office in Hamilton, ON. You will be required to work in the office 5 days a week from 8am to 5pm.

Responsibilities

• Act as the central point of contact for procurement and subcontract administration across all McNally projects and offices.
• Create and manage Purchase Orders (POs) and subcontracts, ensuring accuracy and compliance.
• Support the full purchasing lifecycle, including:
  • Ordering materials and services.
  • Closing out POs with proper receipts and reconciliations.
  • Assisting with invoice matching and resolution.
• Collaborate with the procurement team on administrative tasks related to subcontract paperwork.
• Facilitate vendor setup by processing vendor setup forms and maintaining accurate records.
• Serve as an intermediary between business groups, project teams, and district offices to streamline communication and processes.
• Develop and implement standardized procedures for procurement assistance and subcontract administration.

Qualifications

• Proven experience in procurement, purchasing, or subcontract administration.
• Strong understanding of purchasing processes from initiation to closeout.
• Proficiency in SAP or similar ERP systems.
• Excellent organizational and communication skills.
• Ability to work independently and create efficient workflows.
• Detail-oriented with strong problem‑solving abilities.

Other Requirements

• Regular, reliable attendance
• Work productively and meet deadlines timely
• Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment
• Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.
• Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required.

We offer our full‑time staff employees a comprehensive benefits package that’s among the best in our industry, including top‑tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off.

We believe in equal opportunity in employment practices without discrimination and comply with all laws regarding human rights in the provinces where we operate.