Strategic Executive Assistant to Senior Leaders

Cheme; Vaughan; On-site; CAD 60,000 - 80,000; Full time

Job summary

A thriving process engineering firm in York Region, Vaughan is seeking an Executive Assistant to provide high-level administrative support to Senior Leadership. The ideal candidate will manage calendars, coordinate meetings, and maintain confidentiality while juggling multiple priorities. Experience as an Executive Assistant and proficiency in Microsoft Office Suite are essential. This role may require regular travel to the Milton Office.

Qualifications

• 4–6 years of experience as an Executive Assistant or in a similar high-level administrative role.
• Proven ability to manage multiple priorities in a fast-paced environment.
• Strong organizational and time management skills with attention to detail.
• Excellent written and verbal communication skills.
• High level of professionalism, integrity, and discretion.

Responsibilities

• Manage and prioritize calendars for senior leaders.
• Coordinate and organize meetings and events.
• Prepare and edit correspondence and documents.
• Track and follow up on action items from meetings.
• Arrange complex domestic and international travel.

Skills

Organizational skills

Communication skills

Discretion

Time management skills

Relationship-building

Tools

Microsoft Office Suite

Job description

A thriving process engineering firm in York Region, Vaughan is seeking an Executive Assistant to provide high-level administrative support to Senior Leadership. The ideal candidate will manage calendars, coordinate meetings, and maintain confidentiality while juggling multiple priorities. Experience as an Executive Assistant and proficiency in Microsoft Office Suite are essential. This role may require regular travel to the Milton Office.